Loading...
08-01-2007SpecMtg APPROVED 8-16-07 SELECTION ADVISORY COMMITTEE MEETING OF THE CITY OF LAS CRUCES SPECIAL MEETING AUGUST 1,2007 1:00 P.M. JOINT UTILITIES CONFERENCE ROOM 213,680 MOTEL BLVD. A Special Selection Advisory Committee Meeting was held on Wednesday, August 1, 2007, at the Joint Utilities Building, Conference Room 213, 680 Motel Blvd. PERMANENT SAC MEMBERS PRESENT: Brian Denmark, Facilities, Chairperson; Mike Johnson, Public Works; Dr. Jorge Garcia,Utilities, and David Weir, Community Development PERMANENT SAC MEMBER ABSENT: Dr. Mark Sutter, Financial Services, Chairperson SAC ALTERNATE PRESENT: Pat Degman, Financial Services CITY STAFF PRESENT: Pam Davis,Nora Jones, and Brian Adams, Purchasing USER DEPARTMENT REPRESENTATIVES PRESENT: Tom Schuster, Public Works and Vincent Banegas, Public Works CITY MANAGER DESIGNATED MEMBER PRESENT: Chuck McMahon, Dona Ana County CITY MANAGER DESIGNATED MEMBER ABSENT: Bob Czerniak,New Mexico State University 1. Call Meeting to Order. Mr. Denmark called the meeting to order at 1:06 p.m. 2. Interviews for RFP 07-08-003, Vision 2040 Regional and Comprehensive Planning Project. The SAC interviewed the following firms: Community Sciences Corp. 1:00 p.m.—Presentation began at 1:07 p.m. Peter J. Smith& Company, Inc. 2:00 p.m.—Presentation began at 2:15 p.m. Consensus Planning, Inc. 3:00 p.m.—Presentation began at 3:30 p.m. Sites Southwest, LLC 4:00 p.m.—Presentation began at 4:27 p.m. After all of the interviews were conducted,the SAC commented and discussed all of the presentations prior to submitting their final evaluations. Mr. Bob Czerniak from New Mexico State University was not in attendance, and he did not have an alternate present;therefore, his scores from the July 5, 2007 SAC meeting were eliminated. This deletion changed the final total scores from the July 5, 2007 SAC meeting. SELECTION ADVISORY COTEE MEETING APPROVED 8-16-07 OF THE CITY OF LAS CRUCES AUGUST 1,2007 L The amended previous final total scores were: Community Sciences Corp. 1825 Peter J. Smith &Company, Inc. 1877.5 Consensus Planning, Inc. 1950 Sites Southwest, LLC 1965 The subtotal ratings after their presentations less the high and the low scores were: Community Sciences Corp. 1520 Peter J. Smith & Company, Inc. 2225 Consensus Planning, Inc. 1750 Sites Southwest, LLC 2010 The composite subtotal scores were: Community Sciences Corp. 3345 Peter J. Smith& Company, Inc. 4102.5 Consensus Planning, Inc. 3700 Sites Southwest, LLC 3975 Ten percent of the top-ranked score was 410.25. Subtracting 410.25 from 4102.5 is 3692.25. Firms falling above the score of 3692.25 were considered. Peter J. Smith & Company, Inc., Consensus Planning, Inc., and Sites Southwest, LLC qualified for the post evaluation. Cost was a factor. Deductions for equitable distribution of business and local preference were waived. The cost proposals were: Peter J. Smith& Company, Inc. $396,640 Consensus Planning, Inc. $507,217 Sites Southwest, LLC $399,997 The cost ratio points added to their score were: Peter J. Smith& Company, Inc. 820 Consensus Planning, Inc. 579 Sites Southwest, LLC 788 The total final ratings were: Peter J. Smith &Company, Inc. 4923 Consensus Planning, Inc. 4279 Sites Southwest, LLC 4763 MOTION: Mr.McMahon moved and Mr.Banegas seconded to direct the user group to negotiate a contract with the highest ranked firm of Peter J. Smith& Company,Inc. and they can take that forward to the City Council and County Commission for their consideration. In the event that the user department cannot reach a reasonable contract negotiation with Peter J. Smith& Company,Inc.,the user group can go the second ranked firm of Sites Southwest,LLC as necessary and take this contract to the City Council and County Commission. All ayes. Motion passed unanimously. 2 SELECTION ADVISORY COTTEE MEETING APPROVED 8-16-07 OF THE CITY OF LAS CRUCES AUGUST 1,2007 3. Other Items of Interest. The next SAC meeting will be held on August 16, 2007 at 1:30 p.m. at City Council Chambers, 200 N. Church. 4. Adjourn. MOTIONA Mr. Banegas moved and Mr. Johnson seconded to adjourn. All ayes. Motion p4 ed unanimously. Meeting ended at 5:55 p.m. Mr. Brian Denmar , airperson 3