06-28-2007SpecMtg ® APPROVED 8-28-07
SELECTION ADVISORY COMMITTEE MEETING
OF THE
CITY OF LAS CRUCES
SPECIAL MEETING
JUNE 28,2007
1:00 P.M.
DONA ANA COUNTY COMPLEX,845 N.MOTEL BLVD.,ROOM 1-117
A Special Selection Advisory Committee Meeting was held on Thursday,June 28, 2007, at the Dona
Ana County Complex, 845 N. Motel Blvd.,Las Cruces,NM
PERMANENT SAC MEMBER
PRESENT: Dr. Mark Sutter, Financial Services, Chairperson
PERMANENT SAC MEMBERS
ABSENT: Brian Denmark, Facilities; Mike Johnson, Public Works;
Dr. Jorge Garcia, Utilities, and David Weir, Community
Development
SAC ALTERNATES PRESENT: Eric Martin, Facilities; David Maestas, Public Works; Klaus
Kemmer, Utilities; Robert Kyle, Community Development
CITY STAFF PRESENT: Pam Davis,Nora Jones, and Brian Adams, Purchasing
CITY MANAGER DESIGNATED
MEMBER PRESENT: Rudy Adame for Alma Cortez, Codes Enforcement
COUNTY SAC USER GROUP
EVALUATORS PRESENT: Ellie Choate, County Resident; Jess Williams, Public
Information Director; Don Bullard, Acting Purchasing
Manager; Ken Scott, Sheriff's Office Administrator, and
Maryln Zahler, County Resident
1. Call Meeting to Order.
Dr. Sutter called the meeting to order at 1:12 p.m.
2. Review and Approve Minutes from the Meeting of June 15, 2007.
MOTION: Ms.Zahler moved and Mr.Kyle seconded to approve the June 15,2007
minutes as presented. All ayes. Motion passed unanimously.
3. Interviews for RFP 06-07-253, Animal Shelter.
Prior to the interviews, Dr. Sutter asked the committee that if they had questions to ask the
firms that were not part of the questions that went out to them, both firms need to be asked
the same questions.
The SAC began interviews at 1:30 p.m. with the Dona Ana County Humane Society. After
the interview ended at 2:15 p.m., and the firm left the room, the committee discussed the
presentation, and then they adjourned at approximately 2:30 p.m. They reconvened
at 2:40 p.m.
SELECTION ADVISORY COTEE MEETING APPROVED 8-28-07
OF THE CITY OF LAS CRUCES
JUNE 28,2007
CW
The SAC began the interview with the Humane Society of Southern NM at 2:40 p.m.
After the interview ended at 3:35 p.m.,the SAC adjourned at this time. At 3:45 p.m.,the
committee reconvened. At this time, they commented and discussed the presentations prior
to submitting their final evaluations.
The previous final total scores were:
Dona Ana County Humane Society 3495
Humane Society of Southern NM 2710
The subtotal ratings after the presentations were:
Dona Ana County Humane Society 3080
Humane Society of Southern NM 2685
The composite total scores were:
Dona Ana County Humane Society 6575
Humane Society of Southern NM 5395
Dona Ana County Humane Society scored the highest. Ten percent of their score was 657.5.
Taking their score of 6575 and subtracting 657.5 from it resulted in the cutoff score of 5917.
Any firm scoring above 5917 would qualify. This eliminated the Humane Society of
Southern NM.
MOTION: Mr.Kyle moved and Mr. Kemmer seconded to direct the user group to
negotiate a contract with the highest ranked firm that is the Dona Ana County Humane
Society and take that forward to the City Council for their consideration.
AMENDED MOTION: Mr.Kyle moved and Mr.Kemmer seconded to say that in the
event that the user group cannot reach a reasonable contract negotiation with the Dona
Ana County Humane Society,the user group can go to the second ranked firm of the
Humane Society of Southern NM as necessary and take this contract to the City
Council. All ayes. Motion passed unanimously.
The SAC discussed having a separate committee to negotiate a contract with the Dona Ana
County Humane Society. After the discussion,they nominated the persons that would be part
of the negotiating team. From the City,the individuals will be Rudy Adame, Pam Davis, and
Marcie Driggers, and from the County,the individuals will be Dave Medeiros, Don Bullard,
and Ellie Choate.
4. Other Items of Interest.
The next SAC meeting will be held on July 5, 2007 at 8:30 a.m. at City Council Chambers,
200 N. Church.
2
• SELECTION ADVISORY COTEE MEETING APPROVED 8-28-07
OF THE CITY OF LAS CRUCES
JUNE 28,2007
f
5. Adjourn.
MOTION: Ms. Zahler moved and Mr. Martin seconded to adjourn. All ayes.
Motion passed unanimously. Meeting ended at 4:15 p.m.
Dr. Mark Sutter, Chairperson
3