Loading...
03-01-2007 ® APPROVED 3-15-07 SELECTION ADVISORY COMMITTEE MEETING OF THE CITY OF LAS CRUCES REGULAR MEETING MARCH 1,2007 8:30 A.M. CITY COUNCIL CHAMBERS,200 N. CHURCH STREET A Regular Selection Advisory Committee Meeting was held on Thursday, March 1, 2007, at the City Council Chambers, 200 N. Church Street,Las Cruces,NM. MEMBERS PRESENT: Dr. Mark Sutter, Financial Services, Chairperson Brian Denmark, Facilities Loretta Reyes for Mike Johnson, Public Works Dr. Jorge Garcia, Utilities David Weir, Community Development OTHERS PRESENT: John Tortelli, Purchasing Nora Jones, Purchasing Joe Fleming,Public Works David Maestas, Public Works 1. Call Meeting to Order. CW Dr. Sutter called the meeting to order at 8:38 a.m. Dr. Garcia arrived at 8:40 a.m. 2. Review and Approve Minutes from the Meetings of February 1, 2007 and February 15, 2007. MOTION: Mr.Denmark moved and Ms.Reyes seconded to approve the February 1, 2007 minutes as presented. Dr. Sutter asked that the February 15, 2007 minutes be placed in the agenda for the next meeting that is scheduled for March 8, 2007. The minutes pertain to the Animal Shelter, and Dr. Sutter would like the SAC committee that was comprised of Mr. Johnson,Mr. Kyle, and Mr. Kemmer to review and approve the minutes. Dr. Sutter called for the vote on the motion. Mr.Weir abstained since he wasn't at the meeting. There were three ayes. Motion passed. 3. Evaluate RFP 06-07-219, Materials Testing. Mr. Fleming and Mr. Maestas joined the committee as the user department. Ms. Reyes was also part of the user group. She was already in attendance substituting for Mr. Johnson. The user department gave their introductory comments regarding the proposals that were submitted. Mr. Maestas pointed out that the firm of Raba Kistner had one bad reference stating that they were not responsive and did not meet contract negotiations when they worked for the City of El Paso. There was a discussion on having the user department put together a Safety and Quality Control Manual to make sure that the firms keep up with their performance standards. At the present time,the proposal states that unannounced evaluation site visits will be conducted. The verbiage will need to be more specific, and it will need to be outlined in their contract. SELECTION ADVISORY COTTEE MEETING APPROVED 3-15-07 OF THE CITY OF LAS CRUCES MARCH 1,2007 During contract negotiations, staff needs to state that inspection of the labs will be conducted periodically. If there are deficiencies,the labs will have two weeks to comply, and then they will be inspected again. The committee's consensus was to develop a clause in the contract that City staff will conduct inspections of the labs and determine whether their equipment is calibrated correctly. Mr. Tortelli stated that the firm of Terracon was not in compliance due to a technicality. They did not sign the offer sheet. For the record, Dr. Sutter said that Mr. Johnson was not in attendance, and did not submit his scores. This will make short one set of ratings. The average score would have been 1800, but now the average score will be 1500, because of the lack of one rater. Mr. Tortelli read the total scores less the high and the low scores. Advanced Testing and Material 1689 AMEC 1709 Precision Engineering, Inc. 1678 Raba Kistner 1435 Southwest Engineering 1669 The committee selected four proposers that had a composite score of 1500 points or higher. to The firm of Raba Kistner did not meet the minimum requirements. MOTION: Dr. Garcia moved and Mr.Denmark seconded to have the user department negotiate a contract with the firms of Advanced Testing and Material; AMEC; Precision Engineering,Inc.,and Southwest Engineering and take this recommendation to the City Council for their consideration. All ayes. Motion passed unanimously. Mr. Fleming and Mr. Maestas left the committee at this time. 4. Other Items of Interest. The alternative SAC meeting will be held on March 8, 2007 at the Joint Utilities Conference Room 213, 680 Motel Blvd. The Joint City/County RFP for the animal shelter will be reviewed at this time. The next alternative SAC meeting will be held on March 15, 2007. S. Adjourn. MOTION: Ms. Reyes moved and Mr. Weir seconded to adjourn. All ayes. No discussion. Motion passed unanimously. Meeting ended at 9:00 a.m. Dr. Mark Sutter, Chairperson 2