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12-27-1994 SELECTION ADVISORY COMMITTEE MEETING LAS CRUCES, NM 1 2 A meeting of the Selection Advisory Committee was held on Tuesday, December 27, 1994 in the City Council 8 Chambers, City Hall, 200 N. Church Street. 4 MEMBERS PRESENT: Councillor John Haltom Councillor Gene Kennon 5 Councillor Jack Valencia Fred Peres, County Environmental 6 Services Director Len Stokes, Interim Director, Solid q Waste Authority Peter Cooper for County Manager 8 Brent Westmoreland 9 MEMBERS ABSENT: County Commissioner Ken Miyagishima 10 OTHERS PRESENT: Ken Needham, Utilities Division Flo Pierce, Word Processing Center 11 12 Councillor Haltom called the meeting to order at 1:00 p.m. 13 1. Approve the minutes from December 14, 1994. 14 MOTION: Councillor Valencia made a motion to 15 table the approval of the December 14, 1994 meeting minutes, seconded by Councillor Kennon, 16 the motion carried unanimously. 17 2. Review RFP for Basic Design and Engineering Services for the South Central Solid Waste 18 Transfer and Recycling Facility. 19 A lengthy discussion was held regarding the different procedure to be utilized in this 20 particular RFP. Ken Needham and Len Stokes explained to the members of the Selection Advisory 21 Committee that a consulting engineer will do the general specifications, the proposal will be sent 22 out to bid, then the contractor with the low bid will include the cost of doing detail design work. 23 In Phase I, a consulting engineer will do the conceptual design, not to include the detailed 24 design. Phase II would include enhancement of the conceptual design work that would specify the 25 building materials and other items directly affecting the construction. Phase III would be 26 the Request for Bid. This procedure would be more beneficial as well as more cost effective. The 27 following modifications were presented: 28 Scope of Work (Page 1 and 2) Rather than using "etc," clearly define all line items or indicate 29 "and all other applicable details." 30 Scope of Work (Page 2) Note: Portions of the scope may be "altered" by the owner . . . . . . . . . 81 32 1 Estimated Seauence of Events (Page 2) The recommendation of an award and the "effective" 2 date of . . . . . . . . . . . . 8 Technical Proposal Format (Page 3) G. List of "subcontractors" including "addresses," 4 qualifications, and . . . . . . . . . . . . . . . b Cost Proposal Contents (Page 3) For the purposes of the response to this proposal, the cost to be 6 . . . . . . . . . . . . . . . "Scope of Work." 7 Cost Proposal Contents (Page 3) In a separate envelope, please submit . . . . . . . . . . . . . . . . . 8 Criteria (Page 4) Criteria percentages should be 9 listed in descending order totaling 100%. 10 Supplementary Information and Pre-Proposal Conference (Page 5) replace "consultant" with 11 "proposer" where applicable. 12 MOTION: Councillor Valencia made a motion to approve the RFP only after Ren Needham and Len 13 Stokes have reviewed and effected the modifications as recommended by the Selection 14 Advisory Committee and the RFP has been circulated for review by SDC members, seconded by Councillor 15 Kennon, the motion carried. 16 3. Other items of interest. 17 None. 18 MOTION: Councillor Valencia made a motion to adjourn the meeting at 1:55 p.m., seconded by Len Stokes, the 19 motion carried unanimously. 20 21 22 23 24 25 26 27 28 29 30 s1 32