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11-10-1994Spec SELECTION ADVISORY COMMITTEE MEETING LAS CRUCES, NM 1 2 A special meeting of the Selection Advisory Committee was held on Thursday, November 10, 1994 at 2:30 p.m. in 8 Room A, Branigan Library, 200 E. Picacho Avenue. 4 MEMBERS PRESENT: Councillor John Haltom Councillor Gene Kennon 5 Councillor Jack Valencia Ken Needham, Utilities 6 Jim Ericson, Development Services Jerry Trojan, Assistant City 7 Manager 8 OTHERS PRESENT: Mary Lou Skibyak, Purchasing Jerry Leyendecker, Utilities 9 Flo Pierce, Recording Secretary 10 Councillor John Haltom called the meeting to order at 2:30 p.m. 11 1. Approve the minutes from October 31, 1994. 12 MOTION: Jim Ericson made a motion to approve the 13 minutes of October 31, 1994 as presented, seconded by Councillor Kennon, the motion carried 14 unanimously. 15 2• Evaluate and Interview for RFP 94-95-153, Water/Wastewater Master Plan Update. 16 Jerry Leyendecker joined the committee at this 17 time. 18 The firms interviewed were: Black & Veatch; Camp Dresser & McKee; and Montgomery Watson. 19 After listeningto the presentations, members of 20 the committee held a discussion and rated the firms. 21 The subtotal ratings for the three firms were: 22 Black & Veatch 1765 23 Camp Dresser & McKee 1625 Montgomery Watson 1885 24 The cut-off point for the top 10% of the rating 25 was 1697. Camp Dresser & McKee scored 1625 and was, therefore, eliminated. There was no local 26 preference. Both Black & Veatch and Montgomery Watson have one job in progress. 27 The subtotal ratings for the two firms before the 28 cost proposals were reviewed were: 29 Black & Veatch 1740 Montgomery Watson 1860 301 There was a discrepancy in the format of the cost 81 proposal submitted by Black & Veatch. 32 I 1 2 The cost proposals for the two firms were as follows: 8 Black & Veatch $234,170 (Items A-H) 4 Black & Veatch $299,030 (Items A-J) Montgomery Watson $197,631 (Items A-H) 5 Montgomery Watson $208,671 (Items A-J) 6 MOTION: Councillor Valencia made a motion that the Selection Advisory Committee make a 7 recommendation to the City Council that Montgomery Watson be awarded the contract for Water and 8 Wastewater System Master Plan Update, with Black & Veatch as the alternate, seconded by Jim Ericson, 9 the motion carried unanimously. 10 MOTION: Councillor Valencia made a motion that the Selection Advisory Committee use Items A 11 through H of the Cost Proposal to determine the "Total Proposal Price," seconded by Jim Ericson. 12 The vote was 5 nays and 2 ayes. 13 MOTION: Councillor Valencia moved that the Selection Advisory Committee use Items A through H 14 of the Cost Proposal in determining the Total Price, reject the cost proposal submitted by Black 15 & Veatch due to noncompliance with the RFP figures, therefore, removal of the alternate 16 recommendation to the City Council , seconded by 17 Jim Ericson, the motion carried unanimously. 18 3. Other Items of Interest. None 19 MOTION: Councillor Valencia made a motion to adjourn 20 the meeting at 5:15 p.m. , seconded by Jim Ericson, the 21 motion carried unanimously. 22 23 24 25 26 27 28 29 30 81 32