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09-22-1994SpecMtg SELECTION ADVISORY COMMITTEE MEETING LAS CRUCES, NM 1 A special meeting of the Selection Advisory Committee 2 was held on Thursday, September 22, 1994 at 11:00 a.m. in the City Council Chambers, City Hall , 200 N. Church. 8 MEMBERS PRESENT: Councillor John Haltom 4 Councillor Gene Kennon Councillor Jack Valencia 5 Ken Needham, Utilities Director Jim Ericson, Development Services 6 Jerry Trojan, Assistant City Manager OTHERS PRESENT: Terry Bullock, Convention & 8 Visitors Bureau Mary Lou Skibyak, Purchasing 9 Anna Maya, Convention & Visitors Bureau 10 Jerry Leyendecker, Utilities Engineer 11 David Aguayo, Recording Secretary Flo Pierce, Recording Secretary 12 Councillor John Haltom called the meeting to order at 13 11:00 a.m. 14 1. Interviews for RFP $93-95-044, Full Service Advertising. 15 The firms interviewed were: 16 The Creative Image Team 17 Barbara Montoya Productions 18 Fine Line Graphic Design After hearing all of the presentations, members of 19 the committee held a discussion and rated the firms. 20 21 The subtotal ratings for the three firms were: The Creative Image Team 1625 22 Barbara Montoya Productions 1495 23 Fine Line Graphic Design 1370 The cut-off point for the top 10% of the rating 24 was 1463. Fine Line Graphic Design scored 1370 and was, therefore, eliminated. A 50-point local 25 preference was awarded to The Creative Image Team. 26 There are no jobs in progress. The subtotal ratings for the two firms before the 27 cost proposals were reviewed were: 28 The Creative Image Team 1675 29 Barbara Montoya Productions 1495 30 The cost proposals for the two firms were: The Creative Image Team $141,774.59 8 1 Barbara Montoya Productions $108,345.74 82 1 . I' 1 The cost ratio points for the firms were: 2 The Creative Image Team 256 3 Barbara Montoya Productions 299 4 The total final ratings for the firms were: 5 The Creative Image Team 1931 Barbara Montoya Productions 1794 6 MOTION: Jerry Trojan made a motion that the 7 Selection Advisory Committee make a recommendation to the City Council to award the contract to The 8 Creative Image Team, with Barbara Montoya Productions as the alternate, only after a 9 thorough review of the bid was made by Terry Bullock, seconded by Councillor Jack Valencia, the 10 motion passed unanimously. 11 2. Review RFP for a City of Las Cruces Water and Wastewater System Master Plan (W&WWMP) Update. 12 Ken Needham suggested that the following schedule 13 be established due to time constraints: 14 First Advertisement September 26, 1994 Preproposal Date October 27, 1994 15 Opening Date Late 4th Week of October Review Date 1st Week of November 16 Interview Date 2nd Week of November Resolution Ready to Award on November 15, 1994 17 MOTION: Jerry Trojan made a motion to adopt the 18 RFP as amended by Ken Needham, Utilities Director, seconded by Jim Ericson, the motion passed 19 unanimously. 20 MOTION: Ken Needham made a motion to adjourn the meeting at 12:30 p.m. , seconded by Jim Ericson, the 21 motion carried unanimously. 22 23 24 25 26 27 28 29 30 31 3z