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08-10-2006 Citv Las r aces P E O P L E N E L P I N G P E O P L E AIRPORT ADVISORY BOARD MEETING City of Las Cruces,New Mexico August 10,2006 Members Present: Randy Ranels, Dyne Buckley, Bill Squires, Joe Beck, Larry La Beau, Pete Brandon, Leon Billstone Others Present: Gil Jones, City Councillor; Lisa Murphy, Airport Manager; Susan Pfeiffer, Recording Secretary; Christine Ochs, City Economic Development Administrator; Bill Stein, Tenant; Bill Madden, WAM, Inc.; Ted Morris, visitor; Gene Kennon, visitor; Ross Palmer, pilot; Don Griffin, NMSU/PSL; Hal Kading, Southwest Aviation; Thomas Ferguson, visitor. Chair Randy Ranels called the meeting to order at 12:00 noon in the Airport Conference Room, and a quorum was noted. MINUTES: The first order of business was to approve the minutes of the July 13, 2006 Board meeting. Mr. Squires moved, seconded by Mr. Brandon, to approve the minutes with the addition of the Part 139 Inspection Report referenced to the pavement deterioration on Runway 12-30; motion carried unanimously. ANNOUNCEMENTS: Mr. Ranels announced that Mr. Brandon agreed to be the Airport Safety Officer for the Board. He stated that the Airport needs a Marketing Committee and asked the board members to think about who would like to serve on it. Ms. Christine Ochs, the City's new Economic Development Administrator, stated that she would be willing to serve on the committee. Mr. Ranels announced that the country's airports were on red alert status and asked how that affected the security at general aviation airports. Mrs. Murphy stated that there were no specific security requirements for general aviation airports, but the need for greater awareness on the part of users and tenants. She said that the TSA has a GA (General Aviation) Secure 800 number you can call and they will review the things they are asking you to be aware of to protect the public. Ms. Christine Ochs announced that she is the City's new Economic Development Administrator, and it will be her job to attract, expand, and retain industries and general business that will effect the City's economic development. She stated that she would be attending Airport Advisory Board meetings in the future and proceeded to review the duties of her new position. Ms. Ochs reviewed the current economic development, proposals and activity that is occurring in the West Mesa Industrial Park, and briefly discussed the annexation process. AIRPORT ADVISORY BOARD MEETING MINUTES—AUGUST 10,2006 Page 2 ELECTION OF OFFICERS: Mr. Beck nominated Mr. Ranels for Chair, seconded by Mr. Buckley and nominations were closed. A vote was taken and Mr. Ranels was elected unanimously. Mr. Buckley nominated Mr. La Beau for Vice Chair, who stated that he could not do it. Mr. Buckley then nominated Mr. Billstone for Vice Chair, seconded by Mr. La Beau. Nominations were closed and a unanimous vote was taken in favor of Mr. Billstone for Vice Chair. The Board agreed that the term for the new officers should run until the end of April, with new elections in May of 2007. UNFINISHED BUSINESS: Model Airplane Club: Mr. Brandon asked if the model airplane club had found a location to operate out of. He said that the Board should gather information to determine their response on why they were not allowed to operate at the Airport before the issue went to the City Council. Councillor Jones said that the Club understands why the Airport does not want them to operate out of the Airport, and is looking at the Fairgrounds. Mr. Billstone suggested that they check into using the Drag Strip. REPORTS: Airport Manager's Report: Mrs. Murphy's report is included as a part of the Minutes. In addition to the written report, the following items were mentioned. Mrs. Murphy reported that she is working closely with the FAA on protecting the Airport and its infrastructure during the X PRIZE CUP Event. She said that the FAA has to approve the Airport's Safety Plan and Layout Plan for the event. Mrs. Murphy stated that X PRIZE committee is looking at having two (2) windows, or designated timeframes, when aircraft can fly in and out of the Airport during the event instead of a 24 hour closure like last year. She said that they will be using more of the ramp this year and for a much longer period of time. Mrs. Murphy reported that the tickets will be $10 for one day, and $15 for two days. She passed around a preliminary layout plan of the ramp, and stated that there are problems with the layout which must be revised. Committee Reports: Action Plan: Councillor Jones passed out copies of the results of the Action Plan Committee meeting (copy attached as part of the minutes). He then reviewed a list of recommended items that should be brought to the attention of Molzen-Corbin & Associates before they begin work on the Action Plan which includes: west side infrastructure; ramp space expansion; control tower; runway extension options; specific meteorological data for Las Cruces; surrounding land uses; security system opportunities and options; priorities of capital needs; parking needs, GPS approaches; and runway numbering verification. During the discussion several different items were recommended to be added to the list. Councillor Jones stated that he would update the list and bring it back to the Board for approval, and submission to Molzen-Corbin for action. AIRPORT ADVISORY BOARD MEETING MINUTES—AUGUST 10,2006 Page 3 There was a general discussion on what direction the City wants the Airport to go, either in making it pay for itself or to stimulate economic development. The conclusion was that the Airport should strive to stimulate business opportunities, continually improve the operational capabilities of the Airport, and wisely mange the Airport assets in order to achieve economic independence. NEW BUSINESS: Action Plan: Mrs. Murphy stated that she would like the Board's recommendation on awarding the contract for the Action Plan to Molzen-Corbin & Associates. Mr. Beck moved, seconded by Mr. Billstone, to recommend awarding the contract for the Action Plan to Molzen-Corbin & Associates; motion carried unanimously. Mrs. Murphy stated that it would be an eight month process to prepare the Action Plan, and that Molzen-Corbin would give at least one, or maybe two,pre-briefings to the Board and hold one public meeting in the process. Physical Science Laboratory (PSL) Facility Lease: Mrs. Murphy explained that PSL's Facility Lease was about to expire and that they would like to enter into a new 5-year lease. Mr. Billstone moved, seconded by Mr. Buckley, to recommend that the City extend PSL's Lease for another 5-years; motion carried unanimously. DISCUSSION ITEMS: None. PUBLIC COMMENT: None. With no further business to conduct, it was moved, seconded, and passed to adjourn the meeting at 2:15 PM. Chair Recording S et CRY Of as Cruces P E O P L E H E L P I N G P E O P L E Airport Manager's Report August 10, 2006 2006/07 Airport Improvement Projects: Staff took Resolutions to Council on August 7 to award the Navigational Aid Upgrade project to Bixby Electric of Albuquerque and the ARFF vehicle bids to Rosenbauer General Safety Equipment of Wyoming, Minnesota. Council approved both resolutions on the consent agenda. Compass Rose: FAA Inspector Bill Mitchell is requiring intermediate striping on the run-up pad so an alternate location for the compass rose may be needed. Once the striping plan is finalized I will be able to determine if we can leave it where it is planned to go. Signage: The airport business sign has been ordered. EEI Signs indicates that it will be complete no later than the end of August. It should be a quality product. West End Infrastructure: The contractor, Morrow Enterprises, has returned to the job to finish the paving and utility work. X Prize: X Prize had to cancel their tenant meeting scheduled for this week. They have promised me that they will hold one later this month. As of right now,their proposed layout uses a larger part of the ramp than last years, and their event will last two days instead of just one. The airport will only be closed for the duration of the show, with at least two "windows"during the event where aircraft will be allowed in and out. Rocket Racing League: They have signed their lease and paid their first year's rent. I still do not have information as to when they will begin hangar construction. UAV Operations: UAV operations staff members are keeping Airport management apprised of their operations schedule via weekly e-mail. Airport Action Plan: I received the scope of work from Molzen-Corbin and Associates for the Airport Action Plan. The project will take about eight months to complete and will include an updated Airport Layout Plan, inventory of existing conditions, forecast of aviation demands, future facility needs (including runway extension placement), and a financial plan. The consultant will hold at least one briefing for the Board and at least one public briefing. Work will commence late this month. Airport Zoning: I am meeting with Community Development and Land Management staff next week to discuss zoning around the airport. MEMORANDUM To: Airport Advisory Board From: Action plan committee Date: August 10, 2006 Re: Results of committee meeting The Action Plan Committee met on Wednesday, August 9, 2006. Several items were accomplished. First, the committee discussed numerous potential projects and goals that perhaps could be considered as action items at the airport. The committee then discussed the action plan to be created under a contract with Molzen-Corbin and Associates. After a lengthy discussion, it was recommended that the following items should be brought to the attention of Molzen-Corbin and Associates before they embark on the creation of an action plan for the airport: • West side infrastructure o Direction of new development o Hanger types, sizes and their usage and applications o Taxiway improvements inside the west side area • Ramp space expansion o Impact to existing building space • Tower project o Recommend completion of design o Evaluate whether or not to recommend future steps in light of capital and operational funding challenges • Runway extension options o Evaluate whether or not to improve or extend runways o Sub-grade failures on 12-30 should be noted as part of the evaluation process • Accurate meteorological data specific to Las Cruces • Surrounding land uses o Impact of a police and fire academy in the vicinity of the airport o Zoning and covenant issues as they relate to new annexations o Airport overlay zone issues and the need to be proactive with preventive measures • Security system opportunities and options Action Plan Committee August 10, 2006 Page 2 • Potential revision of the priorities of capital needs (CIP) • Parking needs • GPS approaches • Runway numbering verification Finally, I wish to thank Ms. Lisa Murphy and Mr. Larry La Beau for their efforts and expertise in addressing the topic assigned to the committee.