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04-13-2006 Citv Las races P E O P L E N E L P I N G P E O P L E AIRPORT ADVISORY BOARD MEETING City of Las Cruces,New Mexico April 13,2006 Members Present: Randy Ranels, Dyne Buckley, Robert Paul, Bill Squires, Joe Beck, Leon Billstone Members Absent: Larry La Beau Others Present: Gil Jones, City Councillor; Lisa Murphy, Airport Manager; Harry "Pete" Connelly, Deputy City Attorney; Jared Abrams, Asst. City Attorney; Susan Pfeiffer, Recording Secretary; Don Taylor, EAA; Hal Kading, Southwest Aviation; Bill Stein, Tenant; Ted Morris, visitor; Jim Welch, visitor; Karen Burt, URS. Chair Randy Ranels called the meeting to order at 12:02 p.m. in the Airport Conference Room, and a quorum was noted. MINUTES: The first order of business was to approve the minutes of the March 9, 2006 Board meeting. Mr. Squires moved, seconded by Mr. Beck, to approve the minutes as submitted; motion carried unanimously. ANNOUNCEMENTS: Mr. Ranels announced that he, Lisa Murphy, Larry La Beau, Hal Kading, Joe Beck, Ralph Scargall and Leon Billstone (representing the EAA), met with the City Manager on March 28th to discuss the Repair of Runway 4-22. He said that he informed the City Manager that it was the Board's consensus that the City repair Runway 4-22 and emphasized that the repairs be expedited. Mr. Ranels concluded his commentary by stating the Airport Advisory Board meetings are open meetings and require all topics to be listed on the agenda and announced to the public ahead of time. He said that any Board member making comments on any board positions or topics must represent the decisions and consensus of the Board especially at a public hearing. Mr. Billstone stated that at the last City Council meeting the City Manager invited people to meet with him to discuss the repairs to Runway 4-22 and that the meeting was not a Board function. Mr. Ranels introduced Deputy City Attorney Harry "Pete" Connelly. Mr. Connelly gave the Board a copy of the 5th Edition of the "Open Meetings Act" by the Attorney General. He also gave each member a copy of the Ordinance on Boards and Commissions which explains the function of the Board. He stated that the job of the Board is to make recommendations to the AIRPORT ADVISORY BOARD MEETING MINUTES—APRIL 13,2006 Page 2 City Council, and then reviewed to whom the Board and its members could contact either in person or in writing on behalf of the Board, or whom they could contact as private individuals. Mr. Connelly also reviewed the City Staff chain of command and their procedure for working with Boards. Before leaving the meeting, Mr. Connelly reported that the City had received all the money from the Air Force for the damage to Runway 4-22. UNFINISHED BUSINESS: Compass Rose: Mrs. Murphy stated that she has put in a request for the surveying of the Compass Rose to the City Survey Department. She said that she is going to ask the EAA if they would be willing to paint it once it is marked. NEW BUSINESS: Runway 4-22 Recommendation: Following a discussion on the different options to repairing Runway 4-22, Mrs. Murphy stated that the City Council would like a recommendation from the Board as to whether or not the Runway should be repaired. Mr. Beck moved, seconded by Mr. Buckley, to recommend the repair of Runway 4-22; motion carried unanimously. There was further discussion as to what standards should be used to repair the runway. Mr. Ranels recommended that a sub-committee be formed to discuss to what standards the runway should be repaired in order to make a recommendation to the City Council. Mr. Billstone agreed to work on the sub-committee and volunteered to draft the committee's recommendation and make a presentation to the City Council. Mr. Ranels also recommended that sub-committees be formed to study other airport issues. Mr. Squires moved, seconded by Mr. Buckley, to form sub- committees as recommended by the Chair; motion carried unanimously. Lease Rate Recommendation: Mrs. Murphy stated that the Ad-Hoc Committee on Land Lease Rates did a great job researching the issue, and based on their research recommended that the rates should be ten cents for improved land and eight cents for unimproved land. She said that before she could take this to the City Council she would need a formal recommendation from the Board. Since Ad-Hoc Committee Chair Mr. La Beau was not present at the meeting, Mr. Billstone moved, seconded by Mr. Buckley, to table the Board's recommendation on lease rates until the next Airport Advisory Board meeting; motion carried unanimously. Acceptance of Grants: Mrs. Murphy announced that the FAA and the NM Department of Transportation, Aviation Division has offered grants to the City of Las Cruces for an ARFF Vehicle, Signage and NavAid upgrades for the Las Cruces Airport. The City Council would like a recommendation from the Board to accept those grants. Mr. Beck moved, seconded by Mr. Buckley to recommend acceptance of the grants; motion carried unanimously. REPORTS: Airport Manager's Report: Mrs. Murphy's report is included as a part of the Minutes. In addition to the written report, the following items were mentioned. AIRPORT ADVISORY BOARD MEETING MINUTES—APRIL 13,2006 Page 3 Mr. Billstone stated that the State regulatory agency is going to require new design standards for hangars and their associated set-backs from property lines. Mr. Ranels said that some of the fire hydrants at the Airport were yellow and some were red, and that Mr. La Beau recommended that the City paint all fire hydrants at the Airport red. Mr. Ranels stated that he would like to see the following sub-committees formed: Airport Facilities, Master Plan, Action Plan, North-End Infrastructure, East-End Infrastructure, South- End Infrastructure, West-End Infrastructure, Runway 4-22, Runway 8-26, and Runway 12-30. He asked the Board members to think about what committee they would like to serve on, and then report back to him so that he could set up the committees before the next meeting. DISCUSSION ITEMS: Mr. Billstone stated that he would like to go on record as recommending that the Master Plan be updated to extended Runway 8-26 instead of Runway 12- 30. PUBLIC COMMENT: None. Following a brief discussion the Board decided to hold its next meeting on May 18, 2006. With no further business to conduct, it was moved, seconded, and passed to adjourn the meeting at 1:37 PM. ai Recording S ret Airport Manager's Report April 13, 2006 2006/07 Airport Improvement Projects: Staff will be bringing a resolution forward to City Council in May to allow acceptance of the State and Federal grants for the ARFF vehicle and the Navigation Aid and Signage upgrade project. Compass Rose: I have put in a work order with the City surveying section to survey the compass rose points so it can be painted. Signage: I have received proposed sign designs and I am waiting on cost estimates. Any airport businesses that want to be listed on this sign should contact me. Automated Weather Observation System: Our AWOS technician completed extensive repairs on the system on March 18. This should correct erroneous precipitation and visibility reports. If anyone observes erroneous reports,please let me know. I want to make sure we have a reliable AWOS. West End Infrastructure: The project is continuing on schedule. The PSL TAAC hangar is being advertised for bids, and I will be meeting with their project manager next week to coordinate utility easement locations. Air Traffic Control Tower: Consulting engineer Mike Provine of Molzen-Corbin attended the AFTIL tower modeling session in Atlantic City. Based on terrain, line-of- sight issues and sun angles,the premier tower location appears to be on the east side of the airport between Runways 8-26 and 12-30. Environmental documentation will be the next step in the process. Runway 4-22: Several members of the Airport Advisory Board met with City Manager Terrence Moore, Assistant City Manager Robert Garza, Public Works Director Mike Johnson, Facilities Director Brian Denmark to discuss options for repair of Runway 4-22. The consensus was to rehabilitate the runway but downgrade it for use by light aircraft only. The repairs should be complete before next spring's windy season. Landscaping: The corner of Zia Boulevard and Harry Burrell has been attractively landscaped, incorporating the existing Spanish Dagger plant and adding agave, barrel cactus, and boulders. Thanks again to Parks for their continued efforts at airport beautification. Land Lease Document: At the request of the Board, the City Legal Department has reviewed the Airport land lease document and revised it to simplify the language and clarify certain provisions. The new lease document will be distributed for review. New Mexico Aviation Conference: The New Mexico Aviation conference will be held June 7-9 at the Marriott Pyramid hotel in Albuquerque. I plan to attend. I can provide registration materials to any Board members who wish to attend.