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01-12-2006 lank City of Las Cruces AIRPORT ADVISORY BOARD MEETING City of Las Cruces,New Mexico January 12,2006 Members Present: Randy Ranels, Dyne Buckley, Robert Paul, Larry La Beau, Bill Squires, Joe Beck Others Present: Dolores Archuleta, City Councillor; Brian Denmark, Facilities Director; Lisa Murphy, Airport Manager; Susan Pfeiffer, Recording Secretary; Hal Kading, Southwest Aviation; Leon Billstone, EAA; William Madden, WAM, Inc.; Gene Kennon, citizen; Ed Lindsay, local pilot; Don Griffin, PSL/NMSU; Tony Mitchell, PSL/NMSU; Don Donahue, Air Speed; Doug Newton, Adventure Aviation. Chair Randy Ranels called the meeting to order at 12:00 noon in the Airport Conference Room, and a quorum was noted. ANNOUNCEMENTS: Mr. Ranels welcomed back from maternity leave Airport Manager Lisa Murphy. He announced that he received a letter from Dar Kemp resigning from the Airport Advisory Board, and stated that the Mayor would be notified of the vacancy. MINUTES: The first order of business was to approve the minutes of the November 10, 2005 Board meeting. Mr. Paul moved, seconded by Mr. Beck, to approve the minutes as submitted; motion carried unanimously. UNFINISHED BUSINESS: Airport Zoning Issues: Mr. Billstone reported that the ETZ Regulations are in the process of being rewritten. He stated that County Planning Director Chuck McMahon has a draft form of the Buffer Zone Ordinance and that the final document should go before the Zoning Commission in a week from today. Mr. Billstone said that the 2.5 radius from the transitional zone will remain, but instead of stating no residential development, it will state full disclosure and list the numerous requirements that have to be adhered to. He reviewed the different new developments that have received their zoning variances and where the new developments will be located. Mr. Ranels stated that what was once called the "Buffer Zone" will now be called the "area of disclosure". Mr. Billstone said that the City needs to acquire all the land they can so that they can zone it to protect the Airport. Mr. Madden read part of a December 19th newspaper article in P.O.BOX 20000 LAS CRUCES NEW MEXICO 88004-9002 505.541.2000 AN EQUAL OPPORTUNITY EMPLOYER AIRPORT ADVISORY BOARD MEETING MINUTES—JANUARY 12,2006 Page 2 which the Mayor talks about the West Mesa being an ideal location for affordable homes. He said that there is still pressure to build homes on the West Mesa and agreed that the City needed to acquire more land so that it could be zoned with compatible uses to the Airport. Mr. Squires reported that he visited with Land Manager Bill Hamm who showed him a map of the proposed land for annexation, and stated that the City has approval of all the landowners involved. He said that the annexation was the Land Manager's top priority and stated that anyone who wanted a copy of the proposed annexation maps could pick one up after the meeting. Mrs. Murphy was asked to invite the Land Manger to the next Airport Advisory Board meeting. REPORTS: Airport Manager's Report: Mrs. Murphy stated that there was nothing new to report on the Rotating Beacon, Wash Rack, Compass Rose, or Signage. Repairs to Runway 4-22: Mrs. Murphy reported that we have received the money from the Air Force for the repairs on Runway 4-22, and that we are still working with the City and Consulting Engineers to pursue the best way to repair the runway. She said that it would cost between 1.5 and 2.5 million dollars to do substantial repairs or reconstruction of the runway, and that we are still talking with the State to see if they will help with the project because the FAA will not participate in the repairs to that runway. Air Traffic Control Tower: Mrs. Murphy reported that the Air Traffic Control Tower (ATCT) project has stalled while the FAA is waiting for their budget money to proceed with the project. Mr. Denmark stated that the Agreement with the FAA for the ATCT for the 1.1 million dollars did go before the City Council and was approved. West End Infrastructure: Mrs. Murphy stated that the bids for the west end infrastructure came in high at over $800,000.00. Mr. Denmark said that the construction contract will be awarded at the February 6th Council meeting, and that a substantial portion of the costs is going to put in a water main that will include stub-outs for water service to each parcel Ad-Hoc Committee — Land Leases and Rates: Mr. La Beau reviewed the procedure used by the committee to come up with a land lease rate of $0.11 per SF per year for this area of the country, but that he would like to see $0.10 per SF for Las Cruces. He stated that Alamogordo, who has had trouble with the FAA over the way they have handled their leases, just came up with a new land lease that is for 20-years with two 5-year extensions and a lease rate of$0.115 per SF per year. Mr. Denmark stated that the current rates were approved by Resolution and are referenced by Ordinance 2050, and what Mr. La Beau wants the City to look at is the overall rate structure and the Policy and how it relates. He said that he has asked Mrs. Murphy to work with the Airport Advisory Board not only on the leases, but to go back and revisit the Policies and AIRPORT ADVISORY BOARD MEETING MINUTES—JANUARY 12,2006 Page 3 Ordinance because there seems to be some conflicts and inconsistencies. Mr. Denmark said that he would ask Assistant City Attorney Mr. Connelly if he could attend a meeting to provide input and answer any questions they might have. He said that after the Board made their decision on what they would like to recommend to Council, it would take about a month to prepare the Resolution to go before City Council. NEW BUSINESS: UAV Program: Mr. Don Griffin with PSL/NMSU gave a short presentation on the UAV program they plan on operating out of our airport in the near future. He stated this program would include testing critical technologies, routine flight operations in the national airspace, and research to validate certification of regulations. Mr. Griffin reported that they have bought two UAS (Unmanned Aerial Systems) vehicles to test fly out of White Sands Missile Range. He said that they have asked the FAA to allow them to fly out of the Las Cruces Airport and are waiting to hear back from the FAA on their stipulations and restrictions on how they can do it. Mr. Griffin stated that PSL wants to involve all the users of the airport to figure out the best way in integrate the operation of their UAS vehicles with general aviation. A brief question and answer period followed Mr. Griffin's presentation and he stated that he planned on attending future Airport Advisory Board meetings and would be happy to give updates on their program. Kentosh Land Lease: Mrs. Murphy stated that there was some confusion at the December 19th Council meeting and only a five year Land Lease was approved for Mr. Kentosh, and he was not willing to sign that Lease. She said that she is going to take it back to Council at their January 17th meeting where it should stay on the consent agenda. Mrs. Murphy stated that the Land Lease would be for 20 years with two (2) five year extensions, and asked the Board for their recommendation. Mr. Beck moved, seconded by Mr. Paul, to recommend approval of the Land Lease as written; motion carried unanimously. Borman Parcel 23 Lease Assignment: Mrs. Murphy stated that she had received a letter from COL Borman requesting that the City permit him to assign his Lease on Parcel 23 to JSRS Holdings, LLC., and that all the terms of the Lease will remain the same. Mr. Paul moved, seconded by Mr. Beck, to recommend approval of the Borman lease assignment; motion carried unanimously. Air Speed Flying Service SASO Lease: Mr. Denmark stated that Adventure Aviation relinquished some office space that they had used for a flight school when they entered into a new FBO Lease with the City. He said that Mr. Don Donahue who used to be their flight instructor has requested to lease some of that office space to open his own flight school. Mr. Denmark stated that Mr. Donahue can not meet all of the Minimum Standards required to operate a flight school, but anticipates being able to come into compliance with those standards AIRPORT ADVISORY BOARD MEETING MINUTES—JANUARY 12,2006 Page 4 within 90 days. He said that Mrs. Murphy has written a Memorandum of Understanding (MOU) between the City of Las Cruces, Adventure Aviation, and Air Speed Flying Service where Mr. Donahue can operate the flight school under the auspices of Adventure Aviation who does meet the Minimum Standards. Mr. Denmark also stated that a three (3) month lease has been prepared for the City Managers signature which is allowed by Resolution without taking it to City Council. Mr. Donahue reviewed his plans for operating the flight school, and stated that he would provide to the City all the necessary paperwork within two weeks. Mr. Denmark stated that if Mr. Donahue was in compliance with the Minimum Standards after the 90 day MOU, Mr. Donahue would then come before the Board for a long term lease before getting City Council approval on the Lease. Mr. Newton, General Manager of Adventure Aviation, stated that they were very much in agreement with the MOU and felt very strongly that we needed the flight school here at our Airport. He said that all of their contracts will be transferred over to Air Speed, and felt it would be a smooth transition between the two businesses. Mr. Lindsay stated that in regards to the new Adventure Aviation FBO Lease that was approved by the City Council, Adventure Aviation was no longer providing minor aircraft repair service which is required in the Minimum Standards for an FBO. Mr. Newton stated that he rents out a hangar to the mechanic that worked for them, and that he is now taken over as a private venture on his own to do the minor aircraft repair services for Adventure Aviation's customers. Mr. Lindsay asked that since they were no longer providing that service under the new lease approved by the City Council, does that satisfy the criteria for them continuing to remain an FBO? He asked if that specific change to their operations was approved of in advance to the new lease being approved as an exception to the Ordinance? Mr. Denmark commented that staff will be in the process of reviewing the entire Ordinance and how it relates to all the tenants at the Airport to see if all the tenants are in compliance. Mr. Lindsay stated that was not his question, and Mr. Denmark repeated his statement about staff reviewing the Ordinance to see how the rule compliance relates to all its tenants at the Airport which includes Adventure Aviation. Mr. Lindsay asked that the records show that Mr. Denmark did not answer his question. Mr. Ed Lindsay stated that he felt the City government process failed completely in the approval of Leases to Adventure Aviation at their last City Council meeting and stated his objections to both the process and the leases. He said that the Airport Advisory Board was never included in the process and encouraged the board members to listen to the transcript of the council meeting and review the negotiation documents and Council Action packet. Following a brief discussion Mr. Paul moved, seconded by Mr. Beck, to recommend support for the MOU; motion carried unanimously. Mr. La Beau stated that Minimum Standards were established in the 1950s and were done away with because they did not work. He said that because we have two (2) FBOs on the field they both shouldn't be required to provide all of the AIRPORT ADVISORY BOARD MEETING MINUTES—JANUARY 12,2006 Page 5 same services and that the Minimum Standards needed to be flexible. He recommended that the Board review the Minimum Standards to see if changes needed to be made. Mr. La Beau asked if there were any plans to correct the metering of utilities in the City building used by Adventure Aviation and other tenants. He stated that there was a problem where all the tenants are not being metered for the correct usage. Mr. Denmark stated that he has recently met with the Building Services Manager about that issue, and that department will be taking a look at that issue to see how it can be resolved. He said the problem is that it is a multi-tenant facility, and they have had problems with the duct work, and there are also multiple furnaces and air conditioning units and controls in that building, but the City will be looking at what alternatives and options they have in resolving the problem. Mr. Ranels asked if Mr. Denmark could comment on the proposal of Star Chaser to purchase land. Mr. Denmark responded that there was a land purchase proposal that went to City Council for a first reading. He said that there was a difference of opinion on how to proceed with that particular proposal whereby the Star Chaser Corp. wanted 17.5 acres and City staff was supporting a 5 acre proposal with performance options that would allow them to get up to the 17.5 acres. He said that after City Council deliberations, they would like to have a first reading again with two lease proposals; one for a 5 acre lease, and another one for the additional 12.5 acres so that they can consider both alternatives. He said that the first reading would be next Tuesday with the final determination on February 6�'. PUBLIC COMMENT: Mr. Newton stated that they are working on holding another Hot Glass Fly-In the third week in May, and that he will keep the Board informed of their progress and plans. Mr. La Beau stated that he appreciated the moving of Southwest Aviation's aircraft off the ramp at the entrance of the Airport. He said that it made the Airport look much nicer. Mr. La Beau reviewed an article he saw in the Associated Press about X-PRIZE and the Spaceport and their plans for the future. Mr. Kading asked if anyone knew what X-PRIZE was going to do with the jet racing here at the airport during their next event. Mr. Denmark stated that X-PRIZE has not had any contact with the City probably since the end of October. He said that they anticipated beginning discussions with them at the end of this month to try to get them here earlier in the process so that we can be more prepared. Mr. Kading stated that the event has a tremendous effect on the operations at the Airport. AIRPORT ADVISORY BOARD MEETING MINUTES—JANUARY 12,2006 Page 6 Mr. Kading stated that with the change to the lease rates he feels that Southwest Aviation is left behind the eight ball. He said that they pay a percentage on their business gross receipts and their competitors do not. Therefore, he would like to see some positive consideration on their lease rates. Mr. Kading said the City shouldn't spend much money on the repairs to Runway 4-22; he doesn't think it's worth it, and he would like to see the southwest half of the runway reopened. Mr. Newton said that for a general aviation runway, 4-22 is really not too bad. He said that the ruts are not as deep as what they were, and he thinks the City could just do an overlay on it. Mr. Denmark stated that just doing an overlay would not work; that we needed to get down to the base course or there would be cracking in the runway almost immediately. He stated that the City and the Consulting Engineers are looking at all the options. Mr. Denmark said that they have asked Molzen-Corbin to re-access the technical aspects of reopening the runway, but at this time we have the FAA telling us that they strongly recommend that we do not reopen the Runway. Mr. Billstone stated that the EAA would like to install signs on two (2) sides of their hangar and showed a picture of the proposed signs and their locations. He said that the EAA would get the proper permits, but would like to know if the Airport Manager or Advisory Board had any objections to their plans. Mrs. Murphy and the Board members responded that they did not have any objections to the signs. With no further business to conduct, it was moved, seconded, and passed to adjourn the meeting at 1:25 PM. Chair Recording Se etar