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11/01/2012 1 METROPOLITAN PLANNING ORGANIZATION 2 TECHNICAL ADVISORY COMMITTEE (TAC) MEETING 3 4 Following are the minutes from the MPO Technical Advisory Committee (TAC) meeting 5 held on Thursday, November 1, 2012 at 4 00 p m at City Hall Council Chambers, Las 6 Cruces, New Mexico 7 8 MEMBERS PRESENT Luis Marmolejo (DAC) 9 Charles Gruver (proxy for Mike Bartholomew - CLC Transit) 10 Jolene Herrera (NMDOT) 11 Harold Love (NMDOT) 12 Greg Walke (NMSU) 13 Willie Roman (CLC Transportation) 14 John Knopp (Town of Mesilla) 15 Larry Altamirano (LCPS) 16 John Gwynne (DA Flood Commission) 17 Debbie Lujan (Town of Mesilla) 18 Bill Childress (BLM) 19 Louis Grijalva (CLC Public Works) 20 21 MEMBERS ABSENT Henry K. Corneles (DAC Engineering) 22 Jesus Morales (EBID) 23 Mike Bartholomew (CLC Transit) 24 25 STAFF PRESENT Tom Murphy (MPO staff) 26 Andrew Wray (MPO staff) 27 Devashree Desai (MPO staff— Safe Routes to School) 28 29 1 CALL TO ORDER 30 31 Meeting was called to order at 4 05 p m Roll call was taken and a quorum established 32 33 2 APPROVAL OF AGENDA 34 35 Gregg Walke motioned to approve the agenda 36 Larry Altamirano seconded the motion 37 38 3 PUBLIC COMMENT — No public comment. 39 40 4. APPROVAL OF MINUTES 41 42 41 September 6, 2012 43 44 Harold Love motioned to approve the minutes of September 6, 2012 45 Greg Walke seconded the motion 46 All in favor, motion passes 1 1 5 ACTION ITEMS 2 3 51 By-law Amendment—Adding SCRTD to TAC 4 5 The South Central Regional Transit District (SCRTD) has requested membership on the 6 MPO TAC The SCRTD is a political subdivision of the State and is comprised of Dona 7 Ana, Sierra, and Otero Counties plus most of the incorporated municipalities within All 8 members of the MPO are also members of the SCRTD The SCRTD was created to 9 provide public transportation on a regional basis and is poised to adopt its' initial Service 10 Plan this fall 11 12 Federal regulations require that operators of public transportation are included in the 13 MPO process 14 15 The addition of another TAC member will increase the membership to 15 and increase 16 the quorum requirement to 8 MPO staff supports this request. 17 18 Tom Murphy gave a brief presentation 19 20 Luis Marmolejo stated that if it covers all of Dona Ana County, there is also an EI Paso 21 MPO that has some jurisdiction in the southern part of the County but he didn't see any 22 conflicts 23 24 Jolene Herrera asked if it would be a staff member from the RTD, not a Board member 25 26 Tom Murphy responded that it would a staff member 27 28 Luis asked if there was someone in Las Cruces 29 30 Tom stated that the RTD has one employee under contract, Jack Valencia, who is 31 functioning as the executive director for the RTD and he would be the individual, or if 32 the RTD were to expand he could name an individual to serve in that function 33 34 Luis asked for a motion 35 36 Greg Walke motioned to recommend approval to the Policy Committee that the SCRTD 37 be represented on the MPO Technical Advisory Committee 38 39 John Gwyne seconded the motion 40 41 All in favor, motion passes 42 43 5.2. 2013 MPO Meeting Schedule 44 45 This is a request to recommend adoption of the 2013 MPO Meeting Schedule and the 46 2013-2013 Transportation Improvement Program (TIP) Amendment Schedule to the 2 1 Policy Committee The TAC is scheduled to meet on a monthly basis with the exception 2 of the month of July 3 4 The 2013 MPO Meeting Schedule should be adequate to accomplish MPO business in 5 2013 6 7 Month Policy Committee TAC BPAC January 9t 3rd 15t February 13th(TIP) 7th(TIP) March 7t 19t April 10t (TIP) 4th(TIP) 16t (If necessary for TIP) May 8t (TIP) 2" (TIP) 21st June 12t 6t July 16th (If necessary for TIP) August 14t (TIP) 1st(TIP) 20t September 11th 5th October 9t 3r 15t (TIP) November 13t (TIP) 7t (TIP) December 11t 5t g January 2014 8th 2nd 21st 9 10 Policy Committee Meetings for January— June 11 Place County Commission Chambers, 845 Motel Boulevard 12 Time 500pm to700pm 13 14 Policy Committee Meetings for August— December 15 Place City Council Chambers, 700 North Main Street 16 Time 500pm to700pm 17 18 Technical Advisory Committee (TAC) Meetings for January —June 19 Place County Commission Chambers, 845 Motel Boulevard 20 Time 400pm to600pm 21 22 Technical Advisory Committee (TAC) Meetings for August— December 23 Place City Council Chambers, 700 North Main Street 24 Time 400pm to600pm 25 26 Bicycle and Pedestrian Facilities Advisory Committee Meetings 27 Place County Commission Chambers, 845 Motel Boulevard 28 Time 500pm to700pm 29 30 Luis asked for a motion 31 32 Harold Love motioned to recommend approval to the Policy Committee 3 1 2 Louis Grijalva seconded the motion 3 4 All in favor, motion passes 5 6 6 DISCUSSION ITEMS 7 8 6.1 Joint Powers Agreement update 9 10 Pursuant to the Federal Highways Administration Audit of the Las Cruces Metropolitan 11 Planning Organization, MPO staff is working with the City of Las Cruces, Dona Ana 12 County and the Town of Mesilla to renegotiate the Joint Powers Agreement. 13 Tom Murphy gave a brief presentation 14 High points 15 • The name would change from the Las Cruces MPO to the Mesilla Valley MPO, 16 • Several definitions and acronyms have been added, 17 • Adding the District Engineer from NMDOT to the Policy Committee as a voting 18 member; 19 • Some of the staff duties and answer to are being modified to allow some Policy 20 Committee review of the performance of the MPO staff and specifically the MPO 21 Officer; 22 • There will be a financial contribution from all members of the MPO for the first 23 time Those financial contributions will be based upon the latest decennial 24 census counts for each jurisdiction, establishes a budget procedure for which to 25 collect on those payments, 26 • Provides for a function for the Policy Committee to recommend that the Town, 27 the City and the County review the JPA periodically 28 29 Luis asked if a copy of the study that the Federal Highway Administration conducted 30 was available 31 32 Tom stated that he could provide a copy of the study 33 34 Jolene asked if the JPA would be adopted by January 2013 as stated in FHWA review 35 36 Tom stated that the timeline spelled out in the FHWA was that there would be an 37 agreed upon draft JPA submitted to FHWA by December 31, 2012 and that the enacted 38 one happen by June 30, 2013 Tom stated that he believes that they are operating 39 within that timeline 40 41 Tom stated that is was mostly for informational purposes but that he welcomed 42 comments He stated that the JPA is that parent to the MPO, so staff is providing it for 43 information 44 45 4 1 6.2. Safe Routes to School update 2 3 Las Cruces Safe Routes to School program is currently working on the phase II funding 4 to start infrastructural improvement projects at ten prioritized schools The detailed 5 scoping of projects at each of these schools is under progress and a tentative timeline 6 has been discussed 7 8 Infrastructure Projects for SRTS Funding 9 10 Devashree Desai, Safe Routes to School Coordinator gave an update on infrastructure 11 projects for SRTS funding SRTS has federal funding of $500,000 for infrastructure 12 improvements 13 14 A) According to the School Prioritization List, twelve schools were short listed as the top 15 priority schools for infrastructure improvement projects These schools have 16 significant deficiencies in the physical environment which could be improved to 17 create safer and accessible routes to school through this funding These are, 18 19 1 Booker T Washington Elementary School 20 2 Alameda Elementary School 21 3 Hermosa Heights Elementary School 22 4 Jornada Elementary School 23 5 Loma Heights Elementary School 24 6 MacArthur Elementary School 25 7 University Hills Elementary School 26 8 Lynn Middle School 27 9 Picacho Middle School 28 10 Sierra Middle School 29 30 The infrastructure improvement projects in these schools will include signage 31 improvement, sidewalk and crosswalk improvement, creating ADA accessible ramps, 32 and median extensions costing approximately $ 45,000 to $ 50,000 for each school 33 (Approximate Total = $ 475,000) 34 35 B) Sixteen schools have been listed which need new bike racks installed in safe and 36 secure locations within the school premises These schools are, 37 38 1 Alameda Elementary School 39 2 Sierra Middle School 40 3 Loma Heights Elementary School 41 4 MacArthur Elementary School 42 5 Booker T Washington Elementary School 43 6 Jornada Elementary School 44 7 Conlee Elementary School 45 8 Picacho Middle School 46 9 Highland Elementary School 5 1 10 Dona Ana Elementary School 2 11 Zia Middle School 3 12 Tombaugh Elementary School 4 13 Columbia Elementary School 5 14 Central Elementary School 6 15 East Picacho Elementary School 7 16 Sunrise Elementary School 8 9 Bike rack installation project would approximately cost a total of$ 25,000 10 11 Harold Love asked if someone wanted to look at what the planned improvements were, 12 where would they find that information 13 14 Devashree stated that some of the improvements have just been started 15 16 Larry Altamirano stated that the District would like to thank the Safe Routes to School 17 Program because it has done a lot for the schools and for the children, especially the 18 Walking to School program 19 20 Jolene asked who the stakeholders were on the coalition 21 22 Devashree stated that they are members from the City, Las Cruces Public Schools, 23 Department of Health, and Healthy Kids Las Cruces, SRTS Champions from different 24 schools, and people from New Mexico Bicycle Coalition 25 26 Jolene asked if there was anyone from DOT on the coalition 27 28 Tom stated that he thought that invitations had been sent out to DOT but he wasn't sure 29 if any of the field staff from DOT had been able to participate It does have review from 30 Jessica Griffin at NMDOT and Jessica Hunter has been made aware as well He stated 31 that they would re-double their efforts on the district person that they have been inviting 32 33 Larry Altamirano stated that he believes there has been some representation at times in 34 Committee meetings from the DOT He is the chairperson of that one committee, the 35 engineer and traffic division and with the beginning of school it's very difficult so they 36 have not met but they had about four or five meetings last school year and they did 37 have representation 38 39 Jolene stated that was she was trying to find out is if there was a specific point of 40 contact for the DOT and if not, maybe a contact could be setup 41 42 7 COMMITTEE AND STAFF COMMENTS 43 44 Luis asked if NMDOT there were any updates on the construction that is going on 45 6 11 1 Harold Love gave updates on 110/125 — beams on the flyover have been placed — getting ready 2 to pour the deck— most of the other bridge structures have been completed 3 4 There has been a lot of paving on the lanes, especially on the ones going towards EI Paso 5 6 The Engler grade separation is pretty much completed except for some shoulder work that is 7 being done right now 8 9 110 over Motel Boulevard — one bridge has been built and now working on the westbound 10 bridge 11 12 Anticipate meeting all the deadline dates on all the projects 13 14 John Knopp said in light of the crashes and deaths on US 70, are there any long term plans for 15 some type of divider instead of a fence 16 17 Harold Love stated that the cable barrier project has already been let and they are going 18 through the process of awarding the project and getting the contractor geared up They are 19 expecting notice to proceed to be issued to the contractor either by the end of December or the 20 first week in January 2013 The cable divider project had been planned two years ago, 21 unfortunately there have been accidents before they could actually get the project done 22 23 John Knopp asked if that information should be disbursed a little more publicly He stated 24 people are very concerned 25 26 Harold Love stated that their public information officer has been working diligently on 27 disbursing the information 28 29 8 PUBLIC COMMENT— No public comment. 30 31 9 ADJOURNMENT 32 33 Greg Walke motioned to adjourn 34 Jolene Herrera seconded the motion 35 36 Meeting adjourned at 4 36 p m 37 38 39 40 41 Chair 42 7