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09-23-2002 AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY, SEPTEMBER 23, 2002 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Monday, September 23, 2002,at 2:00 p.m. in the Boardroom The Agenda is as follows: 1. Call to Order 2. Review of July 22, 2002, minutes 3. Committee Report a. Friends of TBML 4. Library Director's Report 5. Unfmished Business 6. New Business a. Hours of operation for Whole Enchilada Fiesta ow 7. Announcements 8. Public Participation 9. Adjournment 'The next scheduled meeting is Monday, October 28, 2002, at 2:00 p.m. in the Library Boardroom PUBLIC IS INVITED The Thomas Bmnigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for People with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528- 4008. 4 4 1 THOMAS BRANIGAN MEMORIAL LIBRARY 2 ADVISORY BOARD MEETING 3 LAS CRUCES, NEW MEXICO 4 September 23,2002 5 6 The September 23, 2002, Thomas Branigan Memorial Library Advisory Board 7 meeting was called to order at 2:10 p.m. Roll call was answered by: Dorris Hamilton, 8 Terry D. Johnston, Steven Givens, and Mamie Leverett. Also present was Library 9 Administrator Lori Gramet. 10 Absent: Janie Matson and Roy Fister 11 APPROVAL OF July 22,2002,MINUTES 12 It was noted on page 3, line 20, that Ms. Terry Johnson should be corrected to 13 read, "Ms. Terry D. Johnston." The minutes were approved as corrected. Before starting 14 the meeting, Ms. Hamilton asked that members share a moment of silence to reflect on 15 pending problems facing our nation, our city, and our personal lives. 16 COMMITTEE REPORT 17 Friends of the TBML 18 Ms. Grumet instructed the Board members that the Board needs to vote a Liaison 19 to the Friends. Ms. Leverett graciously volunteered for the position. Ms. Leveren 20 informed the Board members that the Friends' bookstore is very attractive, and Arlene 21 has been very busy working to keep the bookstore stocked and ready for customers. At 22 this time, Ms Dohr has been making over $100.00 a day and matched her monthly book 23 sales as of last week. 1 The profits from the bookstore go into the Friends' Treasury where they will be 2 available for projects and supplies needed by the Library. 3 Ms. Grumet reported the Friends voted to support the General Obligation Bond by 4 providing a set of mailing labels to the PAC for their October mailing. Arlene Dohr has 5 proposed another fundraiser consisting of theme-baskets. Ms. Debt has contacted over 6 100 organizations throughout New Mexico for contributions and has accumulated various 7 gifts and vouchers. She has put together five "Discover New Mexico" baskets, and the 8 drawing for these baskets will be on December 30, 2002. The tickets will sell for $2.00 9 per basket. 10 Ms. Grumet also mentioned that Mr. Paul Comeau, Vice President of the Friends, 11 has resigned. 12 LIBRARY DIRECTOR'S REPORT 13 Ms. Grumet submitted her July and August monthly report to the Advisory Board 14 members. The Library has several new employees: Ms. Lisa Schultz, Cataloger, was 15 hired in July; Monica Kirby, Reference Librarian/Training Coordinator, and Marian Elzi, 16 Youth Librarian, were hired in August. Mr. Phillip Blue has been hired as a full-time 17 Library Page. Ms. Carly Montgomery, CO-OP student in the Children's Department,has 18 resigned and her position is still vacant. Permission has been received to apply through 19 NMSU's work-study program for a student to replace Ms. Montgomery. Previously, the 20 Library was working with DABCC Library Tech. students and working with NMSU will 21 open up Library positions to a broader category of students. 22 Shopping baskets have been placed downstairs by the Catalogs for patron 23 convenience. These baskets have had a security strip applied to keep them from 4 I disappearing. A button-making machine has been purchased for the construction of 2 buttons to promote the different programs the Library supports. 3 The Library will be hosting the Grantsmanship Training this week. The City 4 received two scholarships for the training at $795 for each scholarship. Debbie Valdez, 5 City Grant Writer, and Mark Pendleton, Outreach Services Librarian, received the 6 scholarships. 7 Ms. Grumet attended the Border Regional Archives group in EI Paso. The group 8 is working to get together a cooperative project to make records accessible throughout the 9 region Related to this effort but separate from it will be a City Regional Archives Week 10 in October and the Library hopes to host an exhibit, which would run through most of 11 October. Shirley Clark, who was recently appointed to the Historical Archives Survey 12 Board, is preparing a Council Proclamation and will present it before the Council on 4 13 Archives Week. An Open House is scheduled for Wednesday, October 9, 2002, for the 14 new Archives Storage Center, 15 On Thursday, October 3, the Gates Computer Grant comes to an end. All the 16 technical support they have supplied will be over. All the support of the machines will be 17 the responsibility of the Library. 18 UNFINISHED BUSINESS 19 A question came up on the topic of Libros Para NiBos and Mother Goose Time. 20 The Libros Para Ni0os program was not a success and has disbanded due to lack of 21 interest and completion of the Grant period. Mother Goose Time is an ongoing Library 22 program which has been very successful. Sandy Vanlandingham is the Librarian 23 responsible for the success of this program. Ms. Vanlandingham performs four programs 6W I a week and staffs the Children's desk 30 hours a week in addition to managing the 2 Children's department and conducting tours, presenting outreach programs in the school 3 and coordinating visits from Head Start groups. 4 NEW BUSINESS 5 Ms. Grumet forwarded a request from the Library Staff to open at 12:00 p.m. on 6 the Saturday of the Whole Enchilada Fiesta due to problems caused by spectators using 7 the Library parking lot. This has been a problem in the past for Library employees. The 8 Board granted their permission to open the Library at noon on October 5, 2002. 9 Employees will staff the Library from 9:00 a.m., but will not open the Library to the 10 public until noon. 11 Board members were informed of an art project to potentially be placed on the 12 Kiva wall in the Children's Department. The wall would be composed of tiles made by 46 13 the students from the After School Arts Program and the Ot3ate Knight Riders. The main 14 part of the wall will be done by the professional artist who is supervising the program 15 The program is funded by a grant managed by the Court Youth Center. The tiles are 16 completed and the artist will complete her part when the project is approved by the 17 Advisory Board and the Council. The project was unanimously approved by the 18 Advisory Board Members. Ms. Grumet will prepare the Council Action Form to present 19 before the Council. 20 ANNOUNCEMENTS Nothing to Report 21 PUBLIC PARTICIPATION Nothing to Report 4 1 ADJOURNMENT 2 With no further discussion,the meeting adjourned at 3:47 p.m. The next 3 Branigan Library Advisory Board meeting is set for October 28, 2002 at 2:00 p.m. 4 in the Library Boardroom. 5 6Q'Uti-camQ�C-� � V