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05-19-2011s e 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 MINUTES South Central Solid Waste Authority Regular Meeting at 9:00 a.m., Thursday, May 19, 2011 Transfer Station Conference Room 2865 W. Amador Avenue, Las Cruces, New Mexico The Regular Board Meeting of the South Thursday, May 19, 2011 at 9:00 a.m. in the W. Amador Avenue. Members Present. - Members Absent. - Others Present: SCSWA: City of Las Cruces: Central Solid Waste Authority was held on Transfer Station Conference Room at 2865 Councilor Miguel G. Silva Commissioner Dolores Saldana-Caviness Councilor Olga Pedroza Commissioner Billy G. Garrett Mayor Ken Miyagishima Commissioner Leticia Duarte-Benavidez (Lett meeting at 10:09) Dr. Jorge Garcia Brian Haines, County Manager Patrick L. Peck, Director Pam Davis, Senior Buyer Veronica Ferri, Operations Analyst Bonnie Tafoya, Recycling Coordinator Oscar Barrientos, Foreman Harry Mikel, Regulatory Compliance Officer Freddie Aguirre, Foreman Elena Moreno, Recording Secretary Pat Degman, Interim Director, CLC, Financial Services Dona Ana County: None AUTHORITY CONVENES Chair Miguel G. Silva called meeting to order at 9:02 a.m. Chair Silva asked Ms. Moreno to call roll call. Present for the meeting were, Mayor Ken Miyagishima, Commissioner Dolores Saldana-Caviness, Commissioner Leticia Duarte- Benavidez, Commissioner Billy G. Garrett, Dr. Jorge Garcia, Councilor Olga Pedroza, and Chair Miguel G. Silva. A quorum was present. County Manager, Brian Haines, was absent. ACCEPTANCE OF AGENDA Chair Silva asked for motion for acceptance of agenda. Mr. Peck advised there were changes to Budget on page 25. The changes reflected a change in Total Payment in Lieu of Debt Service 852100 General Building Capital. The amount under Proposed FY 2012 was $300,000 but should have reflected $621,000. Chair Silva asked for motion to amend agenda with changes to Page 25. Councilor Pedroza moved to accept amended agenda with changes to Page 25. Commissioner Saldana-Caviness seconded. Properly moved and seconded; Chair Silva called for the vote by saying Aye to approve the motion. Motion was approved; 6-0. APPROVED. Minutes Regular SCSWA Board Meeting May 1 ), 2011 63 MINUTES 64 65 The first item on the agenda was the minutes of the Regular Meeting of April 21, 2011. 66 67 Chair Silva asked if there were any corrections, questions, or comments on the minutes 68 of the regular meeting. There were none. Chair Silva asked for a motion to approve the 69 minutes. Commissioner Garrett moved for approval of minutes as presented. 70 Commissioner Pedroza seconded. Properly moved and seconded; Chair Silva called for 71 the vote by saying Aye to approve the minutes. Commissioner Saldana-Caviness and 72 Commissioner Duarte-Benavidez abstained. The minutes were approved; 4-0. 73 APPROVED. 74 75 REPORTS 76 77 FINANCIAL REPORT 78 79 Pat Degman, Accounting Manager, with the City of Las Cruces presented the Financial 80 Report. A copy of the May 2011 Transmittal Memo is attached. 81 82 Chair Silva asked if there were any further questions. There were none. 83 84 DIRECTOR'S REPORT 85 86 Mr.. Peck, Director of the Authority, presented the Director's Report. A copy of the May 87 2011 Director's Report is attached. 88 89 Chair Silva asked if there were any further questions from the Board. There were none. 90 91 OLD BUSINESS 92 93 CLOSED MEETING 94 95 Chair Silva asked for a motion to go into closed session at 10:16 a.m. to discuss 96 litigation and personnel issues. Commissioner Saldana-Caviness moved to go into 97 closed session. Councilor Pedroza seconded. Properly moved and seconded; Chair 98 Silva called for the vote. It was approved; 5-0. APPROVED. 99 100 The audience left the meeting room for the closed session. 101 102 OPEN MEETING 103 104 Chair Silva asked for a motion to open the meeting at 10:56 a.m. Councilor Pedroza 105 moved to open the meeting. Mayor Miyagishima seconded. Properly moved and 106 seconded; Chair Silva called for the vote. It was approved; 5-0. APPROVED. 107 108 The meeting went into open session. Chair Silva advised that no items other than the 109 litigation and personnel issues were discussed during the closed session. 110 111 It was discussed in closed discussion that the Director, Patrick Peck, would receive a 112 5% salary increase effective July 1, 2011. Commissioner Saldana-Caviness moved to 113 approve a 5% salary increase effective July 1, 2011 for -the Director, Patrick Peck. 114 Commissioner Garrett seconded. Properly moved and seconded; Chair Silva called for 115 the vote. Ms. Moreno called the vote and it was approved 5-0. APPROVED. 116 117 RESOLUTIONS FOR DISCUSSION 118 119 Resolution 2011-10 A Resolution Approving the Annual Budget for the South Central 120 Solid Waste Authority for Fiscal Year 2011-2012. 121 122 Chair Silva asked for a motion to approve the resolution. Commissioner Saldana- N 123 124 125 126 127 128 129 130 131. 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 Lutes Regular SCSWA Board. Meeting May 19, 2011 Caviness moved for approval of the resolution. Commissioner Garrett seconded. Properly moved and seconded, Chair Silva called for the vote. Ms. Moreno called roll call for the vote. The resolution was approved; 5-0. APPROVED. GENERAL DISCUSSION PUBLIC INPUT There was no public input. BOARD INPUT Commissioner Saldana-Caviness advised the Board she would not be attending next month's meeting. ADJOURNMENT M n m 4 w w• U Chair Silva asked for motion to adjourn meeting. Councilor Saldana-Caviness moved to n adjourn meeting. Mayor Miyagishima seconded; properly moved and seconded, the meeting was adjourned The meeting adjourned at 11:20 a.m. PASSED AND APPROVED this 16t" day of June, 2011. ATTEST: Lynn Ellins MOVED BY: SECONDED BY: SOUTH CENTRAL SOLID WASTE AUTHORITY BiIIV G. Garrett Dr. Jorge Garcia VOTE: Migu G. ilva, Chair �� pP N coin, CLERK . AAtA`oo��.`` Councilor Miguel G. Silva: Commissioner Dolores Saldana-Caviness Councilor Olga Pedroza: Commissioner Leticia Duarte-Benavidez Mayor Ken Miyagishima: Commissioner Billy G. Garrett. - Dr. Jorge Garcia. - MINUTES -SC SOLID WASTE COUNTY OF DONA ANA ) PAGES: 3 STATE OF NEW MEXICO ) ss I Hereby Certify That This Instrument Was Filed for Record On The 22NO Day Of June, 2011 at 09:35:12 AM And Was Duly Recorded as Instrument #1114501 Of The Records Of Dona Ana County Aye Absent Absent Aye Absent Aye Aye Witness My Hand And Seal Of Office Lynn J. Ellins Deputy ____ ___ oun y Cllerk, Dona Ana, NM South Central Solid Waste Authority Report of Waste Receipts and Director's Activity May 1.9, 2011 Waste Receipts SOUTH CENTRAL Waste volume continues to remain strongwhich is primarily due to: SOCK WASTE AUTHORITY o Warm weather and damage; residents continue to clean up after February's freeze o Continue to back haul material from Friedman Recycling o Seeing some activity from CLC special projects ■ Sewer line clean up, etc o Have seen an increase from Southwest Disposal due to higher fuel prices SCSWA Monthly Transaction Summary For the Month of Aoril 2011 i , Number of Total Customer Customer No. Total Tons Trucks Revenue CLC-Residential 920017 2.374 R7 346 72,908,70 CLC-Co nm 920003 & 920011 3.513.10 616 107,699.15 CLC Grappler 900130 346.77 167 10,645.93 Dona Ana County 920007 030 1,607.44 288 47,105 31 Southwest Disposal 920010 162 763.16 190 22,822 35 Cash Commercial 920036 1,000.93 1,192 30,581.90 Cash Residential 920037 679.05 3,270 22,970 91 Coupons 920038 272 6 83.52 III Credit AccJL nts 1 2,910.78 1 943 1 79.318.48 Total i SCSWA Outgoing Direct to Landfill Total Processed Variance Recycie Voided Transactions Tota:-ransactions 'n T.- -al Tucks Out T.-tal Transactions Aver.- 3e TonsiTruck .E. 8,751.52 2,169.41 13,198.82 _ --2.277.89 418 31 7585 420 8454 20 84 13,198 82 7.018.00 394,136 25 March Februa _ YTD 11,881.23 8,784 38 38,811.59 1,732.46 1,243.49 6,272.69 13,725 86 10,109.05 47,800 56 11217 8118-2,716.28 r-/ $1 111 1 F N 1 R %1. SO1.I0 WASTC A41110RI • P.U. Box 15311 • Fuirucrr%. VM s803 3 • P)II(ine (5751: 28-1801) • k." (474) 52S-3i'8; Director's Report May 2011 Recycling • As reported to Ci.0 Utilities. the Authority processed 850 tons of single stream material during the montl. `A April o May continues to trend the same • With the advent of curbside, some questions have surfaced CLC reported 21" 729 customers o Friedman reports 32,500 customers ■ Approximately 2800 households will have to be verified and added to C' billing, ■ :harges for additional services landicapped (300 customers) • Extra bin • Extra pick up • Darnaeed containers • Service calls to fix containers ■ I late requested a fiscal impact analysis to be completed based on vendors ,.uncerns o Averag.- veight of containers has been calculated to be 27 lbs o Wor:.:.ng with Suzanne Michaels to write an article on fees and 'now to read your utility Kll Operations • With the increased waste volume and our wonderful spring, winds. overtime vv,]: increase n Current levels are within budget, but requires constant monitoring • Also seeing a triple increase of yard waste at each county location o Chipping is up to 3 days per week County Programs o HlI W collection was held May 14 in Anthony • PUblif, participation was poor with a count of less than 50 cars ■ Some people tried to dispose of rises • Turnout points to additional euC rational efforts need o Illegal Dumping • Meeting was held Muy 17 with 1)AC staff and BL\I ■ objective was to begin to develop task force and -.� brainsto^in ideas • 1n attendance were o Sue Padilla - Asst County Mariager/I )AC' Utilities o Dennis Smith & P_ggy Allison - I ),\(- !Tanning o Eric Bransford - L:Oo ! iealth and �luman �,er� Rusty Stovall Vanessa n ncan - ��(.M o Chuck McMahon - DAC o Joe Padilla & Joe Jacques L)Ai, codes Director's Kcport May 19, 201 1 o Manion Long - DAC • Program needs and roles were discussed • Regular monthly meetings will be scheduled • It was suggested Border Patrol and State Land Offices be invited Request for Proposals o The Authority has been asked to respond to several R.FP's for solid waste services • Most include a new recycling component as well as traditional solid waste services ■ The Authority and CLC Solid Waste Services will team up to respond • T raditionally CLC would have done this alone • Of the following agencies requesting responses to P F P only a small portion .is currently coming to SCSWA. • White Sands -Lincoln utero (Estimated 1000 tonsivr) • NMSU - ('amino Real (Estimated 1000 tons%yr) • Anthony - New program majority going to Camino Real so to Authority via DAC • NASA- Camino Real and Amador NMDA • New Me:. wu i )epa -finent of Agriculture will be having a public meeting regarding certil-1,-ation -�t scAes for commerce • Information will be shared with board as new rules conic into effect N1l1-.11 - I ligh Desert Landfill • Met with -'t uncilur Pedroza and Jay Armijo, I,X.ecut.ivc Director of South Cent". � ! 'ouncil of Governments (SCCOG), regarding support by the SCCO)( to he Authority's position to testify against the issuance -I -a landfill permit for , ligh Des,:i,, Landfill without a regional plan in place • l )rafting of lettci to state has been prepared stating out posilI"If • Researched settlement agreement reached between 6tero Cuunty, Coloma I)evelopment i:vuncil and Rhino on first landfill permit Little Dam Arroyo • Community nice m,ng was held on Thursday, May12 • Only one person from neighborhood association attended along with Mayor Pro- I c to Sharon 1 homas o lnformation is being decimated via signage and -mails with loc:,l reps from neighborhood rirganization, which Ms. Vi.-haels is handling • Construction is scheduled to begin this week Director's Report May 19. 14011 Miscellaneous Meetings and Issues o Traveled to Albuquerque for the Annual Recycling and Illegal Dumping : Mianct (RAID) meeting o fhe Authority did not submit any grant applications for F ( 2012 o Gave presentation to Las Cruces Utility Board on success of curbside recycling program o Was informed by NMRC that I will be awarded the Recycler of the Year award at this year's annual meeting o Hired 3 new employees for community collection center positions o Submitted final report to NMED on Las Cruces Public School's Waste -in -Place program 4 City of Las Cruces P t 0 P t E N I I P I N G P E 0 P i E Date. 5/13/1 1 To Patrick Peck, SC' -Wik fnrector, and SCSWA Board fvlembrr:; From. Maria Villa, Accounting Supervit*or (City) I - II.µ Through Pat Degman. CGFM, compt�nllei (City) l z�, /l- '1 0I Subject: Financial Report, Ynar-To-Datelhrough April 2011 The highlights for the period ending April 2011 follow. Some observations for your consideration. • The Authority processed 13,' 99 tons for the month of April 2011. The total processed year-to-dai,-� is .06% more than the same period in fiscal year 2010. The cost per ton is $29.30 _u i.pared to $33 97 for the same period last year. • The Statement of Net Assets (page 1) includes combined pooled cash and investments totaling $4,1a5,371_ Current restricted cash of $3,432,08.5 includes '31,500,000 set aside for curbside recycling services, $1,387.085 for Closure/Post Closure, and $545,000 for Landfill Gas Contiol -Ind Collection System. Closrirelf'ost Closure liabilities are $1,179,877, which will be adjusted at year-end. The deferred credit liability of $3,652,000 represents the 2004 bond liability. • On the Statement of Revenues, Expenses and Changes in Net Assets (page 2), the operating loss in all funds combined is $910,040. The combined operating revenue is $5.2 million while expenditures are $6.2 million. The Authority had a slight decrease in tonnage for the month of April. This decline, combined with a decrease in tonnage in January and February, has contributed to the operating loss. Year-to-date earnings on investments are $118,622. The Fair Market Value adjustment on investments is a decline of $286,234, resulting in a combined loss in investments of $167,6 ' ,' • Revenues in the Operating Fund are $3.6 million, (87.9% of budget) with expens+=-s at $3.8 million (79.2% of budget). Supplies are at 91 9% of the budget due to the purchase of new computers and office furniture. Miscellaneous Operating costs are at 81.7% of the budget, due primarily to the software update. The operating loss through April is $180,559 After transfers, the Change in Net Assets is ($2 854,683). • Recycling revenues are $885 thousand, (92.3% of budget), while expenses are just over $1 million (52.2% of budget)- Purchased Services are only at 31.5% of the budget. This is expected to increase with the start up of the curbside recycling program this month. Operating loss for 1 cycling is $136,104. After transfers, the Change in Net Assets is $1.8 million. Capital outlay is $40 ? for new Recycling containers. • Community Collections revenues are $723 thousand (83.6% of budget) and expenses are 1." million (76.9% of budget). The operating loss for Community Collections through April is $5,12,393. After transfers, the Change in Net Assets is $27,243. • The debt services ratio at the end of the month is 1.60, which is above the minimum 1.30 ratin regitir0d by the bond covenant. Liquidity (ability to pay short h 111 li.dliiiti;, tht:y are, tltr0) iii .0 wild. rernairu3 good; working ! {t-IIA 6 iirr!•lil I, : , -; JI-WtIIli <!,ilih- ) t )OL I, t. ' milllmi