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10-20-20111 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 MINUTES South Central Solid Waste Authority Regular Meeting at 9:00 a.m., Thursday, October 20, 2011 Transfer Station Conference Room 2865 W. Amador Avenue, Las Cruces, New Mexico The Regular Board Meeting of the South Central Solid Waste Authority was held on Thursday, October 20, 2011 at 9:00 a.m. in the Transfer Station Conference Room at 2865 W. Amador Avenue. Present Councilor Miguel G. Silva Councilor Olga Pedroza Commissioner Dolores Saldana-Caviness Dr. Jorge Garcia Brian Haines Absent Mayor Ken Miyagishima Commissioner Billy G. Garrett Commissioner Leticia Duarte-Benavidez Others Present SCSWA Patrick L. Peck, Director Pam Davis, Senior Buyer Veronica Ferri, Operations Analyst Bonnie Tafoya, Recycling Coordinator Oscar Barrientos, Foreman Freddie Aguirre, Foreman Harry Mike[, Regulatory Compliance Officer Elena Moreno, Recording Secretary ODD N n v v �,m= -ao -� n. C 3 m Z� 70 a O n -n ° '< m -< C 00' Z�� CL Z. 0 O om°s �Z- 3 0c — x D� o a -1 n z is — ci 'r- CD m aoa O D� y �a m m3 0''�� 0°v_ N _K < < N CDC 3 _ 0 CD ODm ,Z m D � CD n a o m 3 7 -n D .< a Z - O C� n m Nrn o. N -4 o c N — � `" C v n QCO) 0 m !°' D U) m D City of Las Cruces Pat Degman, Comptroller, CLC, Financial Services Dona Ana County None Others Roger Bristow, Southwest Disposal AUTHORITY CONVENES Chair Miguel G. Silva called meeting to order at 9:00 a.m. Chair Silva asked Ms. Moreno to call roll call. Present for the meeting were Dr. Jorge Garcia, Brian Haines, Commissioner Dolores Saldana-Caviness, Councilor Olga Pedroza, and Chair Miguel G. Silva. Absent members were Mayor Ken Miyagishima, Commissioner Leticia Duarte- Benavidez and Commissioner Billy G. Garrett. A quorum was present. ACCEPTANCE OF AGENDA Chair Silva asked for motion for Acceptance of Agenda. Commissioner Saldana-Caviness moved to accept agenda. Councilor Pedroza seconded. Properly moved and seconded; Chair Silva called for the vote by saying Aye to accept the agenda. The agenda was accepted; 4-0. APPROVED. MINUTES The first item on the agenda was the minutes of the Regular Meeting of September 15, 2011. Chair Silva asked if there were any corrections, questions, or comments on the minutes of the regular meeting. There were none. Chair Silva asked for a motion to approve the minutes. ,.,anutes Regular SCSWA Board Meeting October 20, 2011 59 Brian Haines moved for approval of minutes as presented. Councilor Pedroza seconded. 60 Properly moved and seconded; Chair Silva called for the vote by saying Aye to approve the 61 minutes. The minutes were approved; 4-0. APPROVED. Commissioner Dolores Saldana- 62 Caviness abstained. 63 64 REPORTS 65 66 FINANCIAL REPORT 67 68 Pat Degman, Comptroller, with the City of Las Cruces presented the Financial Report. A copy of 69 the October 2011 Transmittal Memo is attached. 70 71 There was a question why the trending line on the graph on page 8 is moving downward. It is 72 the first time it has been portrayed going downward. Pat Degman advised she would go back 73 to check details and have an answer for the board at the next meeting. 74 75 Chair Silva asked if there were any further questions. 76 77 DIRECTOR'S REPORT 78 79 Mr. Peck, Director of the Authority, presented the Director's Report. A copy of the October 80 2011 Director's Report is attached. 81 82 The following was also mentioned: 83 84 The Sheriff's Department has requested to come in after hours to the Transfer Station as a 85 location for their training program for their canine units. 86 *There was a manhunt by Sheriff's Department on Tuesday in the vicinity of the facility; the 87 facility closed at 3:00 88 • Mr. Haines advised DAC would be ready for flow control ordinance around December 315t; 89 Patrick advised he had a meeting with Tom Figart on same 90 • Dr. Garcia asked regarding calls or complaints on curbside recycling since they are not 91 receiving any; Ms. Moreno advised minimal calls are being received. The calls being 92 received are for confirmation of their day of pickup 93 • Councilor Pedroza asked about the routing change and when will it be in effect; Dr. Garcia 94 advised it will be on January 1. Stickers will be placed on containers with information on 95 the date and will coincide with the recycling pick up date 96 • Mr. Peck invited all members to the Untrash Our Desert Summit on Wednesday, October 97 26, 2011 from 9:00 am to 2:00 pm 98 • Pat Degman advised a notice for the Audit Exit Conference on November 14 will be sent to 99 board members 100 101 Chair Silva asked if there were any further questions from the Board. There were none. 102 103 OLD BUSINESS 104 105 Closed Meeting 106 107 Chair Silva asked for a motion to go into closed session at 9:39 a.m. to discuss personnel issues. 108 Brian Haines moved to go into closed session. Commissioner Saldana-Caviness seconded. 109 Properly moved and seconded; Chair Silva called for the vote. It was approved; 5-0. 110 APPROVED. ill 112 The audience left the meeting room. 113 114 OA minutes Regular SCSWA Board Meeting October 20, 2011 115 Open Meeting 116 117 Chair Silva asked for a motion to reconvene the meeting at 10:16 a.m. Councilor Pedroza 118 moved to reconvene the meeting. Brian Haines seconded. Properly moved and seconded; 119 Chair Silva called for the vote. It was approved; 5-0. APPROVED. 120 121 The meeting reconvened. Chair Silva advised that no item other than the personnel issues 122 regarding Mr. Patrick Peck was discussed during the closed session. 123 124 RESOLUTIONS FOR DISCUSSION 125 126 Resolution 2011-16 A Resolution Rescinding Resolution 2011-14 and Approving the Amended 127 Memorandum of Understanding By and Between the South Central Solid Waste Authority and 128 the City of Anthony, Anthony, NM. 129 130 Chair Silva asked if there were any further questions from the Board. There were none. 131 132 Chair Silva asked for a motion to approve Resolution 2011-16. Commissioner Saldana-Caviness 133 moved for approval of the resolution. Brian Haines seconded. Properly moved and seconded, 134 Chair Silva called for the vote. Ms. Moreno called roll call for the vote. The resolution was 135 approved; 3-2. APPROVED. 136 137 Commissioner Sa/dana-Caviness left meeting at 10:30 am 138 139 Resolution 2011-17 A Resolution Approving a Contract with Camp Dresser & McKee (CDM) for 140 Conceptual Transfer Station Layouts and Renderings Scope of Services and Estimated 141 Engineering Cost for the South Central Solid Waste Authority. 142 143 The drawings are for a 500-ton per day facility that would be, possibly, built in Chaparral, 144 Anthony or Hatch. This is the beginning, it hasn't been decided where , there are no permits 145 but this is a discussion of what it would look like and where the layout would be and go from 146 there. 147 148 Chair Silva asked if there were any further questions from the Board. There were none. 149 150 Chair Silva asked for a motion to approve Resolution 2011-16 Councilor Pedroza moved for 151 approval of the resolution. Dr. Jorge Garcia seconded. Properly moved and seconded, Chair 152 Silva called for the vote. Ms. Moreno called roll call for the vote. The resolution was approved; 153 4-0. APPROVED. 154 155 GENERAL DISCUSSION 156 157 PUBLIC INPUT 1.58 159 There was no public input. 160 161 BOARD INPUT 162 163 Chair Silva brought forward the topic about the Roadrunner on the west mesa, which 164 symbolizes the City. It was made with a recycling grant in the 90's and made entirely from 165 garbage, which was pulled out, at the time, from the City's landfill. Mr. Olin Calk made the 166 Roadrunner and still lives in the area and is a teacher at Sierra Middle School. The Roadrunner 167 is in disrepair and one of the wings is broken and beginning to sag. 168 169 His suggestion to the board was to seek consensus on contacting Mr. Calk to repair the 170 Roadrunner. The Director has a spending limit without Board approval and he can speak with 3 ....nutes 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 Regular SCSWA Board Meeting October 20, 2011 Mr. Calk and negotiate a fee with him to repair the Roadrunner. Mr. Peck advised he has spoken to Mr. Calk twice and he doesn't have the time. The Roadrunner belongs to Mr. Calk and not to the City. It has been difficult to schedule a time and place to speak with him. Chair Silva advised he had spoken to Mr. Calk and he is looking at his options with Sierra Middle School. If it is the Board's wish, it speaks huge of our facilities and operations, to have the Roadrunner repaired and will contact Mr. Calk. Mr. Haines asked if he still owns the Roadrunner, how will we get around the anti -donation clause by spending money to repair it. He would have to donate the structure to the City or the Authority or some governmental entity. Dr. Garcia thought the ownership issue should be resolved and have the ownership transferred as part of the new contract on the repair of the Roadrunner. Mr. Peck asked would the Authority actually want to purchase the Roadrunner. Councilor Pedroza asked that the Board's concerns be put in writing to him should anything happen there will be a documented proof that we are aware of it, considered it, discussed it and are attempting to do something about it. Councilor Pedroza thought it would be best to have in writing to Mr. Calk to make him aware of the potential liability and taking steps to make him aware of it and to take appropriate steps as quickly as possible. There was no further information. ADJOURNMENT Chair Silva asked for motion to adjourn meeting. Brian Haines moved to adjourn meeting. Councilor Pedroza seconded; properly moved and seconded, the meeting was adjourned. The meeting adjourned at 10:39 a.m. PASSED AND APPROVED this 17th day of November, 2011. ATTEST: Lynn MOVE SECONDED BY SOUTH CENTRAL SOLID WASTE AUTHORITY 1 my Clerk Ken Miyagishima i .ham Miguel G. Silva, Chair i 6F.NEr�b F M ?- � • ' 0 COUNTY •� CLERK �`r= Leticia Duarte-Benavidez VOTE: Councilor Miguel G. Silva: Aye 4 Minutes Regular SCSWA Board Meeting October 20, 2011 227 Commissioner Dolores Saldana-Caviness: Absent 228 Councilor Olga Pedroza: Aye 229 Commissioner Leticia Duarte-Benavidez: Aye 230 Mayor Ken Miyagishima: Aye 231 Commissioner Billy G. Garrett: Aye 232 5