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09-15-2011MINUTES South Central Solid Waste Authority Regular Meeting at 9:00 a.m., Thursday, September 15, 2011 Transfer Station Conference Room 2865 W. Amador Avenue, Las Cruces, New Mexico The Regular Board Meeting of the South Central Solid Waste Authority was held on Thursday, September 15, 2011 at 9:00 a.m. in the Transfer Station Conference Room at 2865 W. Amador Avenue. o -1 o Present Councilor Miguel G. Silva K -4ca m a tr D c m z m y° o 0 Councilor Olga Pedroza m Commissioner Billy G. Garrett o c E < 0.-^ z -n M o Commissioner Leticia Duarte-Benavidez v W m 3 D Dr. Jorge Garcia m C a. = "d x 0 z Brian Haines m ; ; r ; �_ o D T. m W z J m G w Absent Commissioner Dolores Saldana-Caviness N m 3 n N 2 0 3 .. W Mayor Ken Miyagishima mm = CD40 3 m ID Da �; C Others Present c y a ac m " D Z n m m N m m M C 00 ° y m A SCSWA Patrick L. Peck, Director o A Pam Davis, Senior Buyer o m o Veronica Ferri, Operations Analyst m r�fQ� .�_ Bonnie Tafoya, Recycling CoordinatorC q TC ` z A- 3 �_ cv Oscar Barrientos, Foreman t v.. D Harry Mikel, Regulatory Compliance Officer m D Elena Moreno, Recording Secretary City of Las Cruces Klaus Kemmer, Administrator, CLC, Solid Waste Department Maria Villa, Accounting Supervisor, CLC, Financial Services Dona Ana County None Others Danita Boettner, Camp, Dresser & McKee (CDM) Johnnie Aldrich, League of Women Voters AUTHORITY CONVENES Chair Miguel G. Silva called meeting to order at 9:06 a.m. Chair Silva asked Ms. Moreno to call roll call. Present for the meeting were Dr. Jorge Garcia, Brian Haines, Commissioner Billy G. Garrett, Commissioner Leticia Duarte-Benavidez, Councilor Olga Pedroza, and Chair Miguel G. Silva. Absent members were Mayor Ken Miyagishima and Commissioner Dolores Saldana-Caviness. A quorum was present. ACCEPTANCE OF AGENDA Chair Silva asked for motion for Acceptance of Agenda. Commissioner Garrett moves to accept agenda. Commissioner Duarte-Benavidez seconded. Properly moved and seconded; Chair Silva called for the vote. Ms. Moreno called roll call for the vote. The agenda was accepted; 4-0. APPROVED. MINUTES The first item on the agenda was the minutes of the Regular Meeting of August 18, 2011. ,.,,,lutes Regular SCSWA Board Meeting September 15, 2011 59 Chair Silva asked if there were any corrections, questions, or comments on the minutes of the 60 regular meeting. There were none. Chair Silva asked for a motion to approve the minutes. 61 Commissioner Duarte-Benavidez moved for approval of minutes as presented. Commissioner 62 Garrett seconded. Properly moved and seconded; Chair Silva called for the vote by saying Aye to 63 approve the minutes. The minutes were approved; 4-0. APPROVED. 64 65 REPORTS 66 67 FINANCIAL REPORT 68 69 Maria Villa, Accounting Supervisor, with the City of Las Cruces presented the Financial Report. 70 A copy of the September 2011 Transmittal Memo is attached. 71 72 Brian Haines had asked in prior board meetings that the Investment Income is a negative 73 amount and to break out the actual investment income separate from the income fair market 74 value. Do we really know what we are earning or what the market losses are? The line is 75 added but it was not broken up. 76 77 Veronica asked members to look at page 3 and advised what was done to address the request, 78 was separating the investment income from the net increase (decrease). They added the 79 breakout to address the request, which was done a few months ago. She advised nothing has 80 been reported and is an estimate because Treasury hasn't booked it yet. 81 82 On the Schedule of Revenues, a budget parameter was put at the bottom, which will be 83 updated monthly. The budget parameter for this month was 16.7% and anything above that 84 number is over budget. 85 86 Chair Silva asked if there were any further questions. 87 88 DIRECTOR'S REPORT 89 90 Mr. Peck, Director of the Authority, presented the Director's Report. A copy of the September 91 2011 Director's Report is attached. 92 93 As reported to the Board, an Illegal Dumping Summit in Sunland Park on Wednesday, October 94 26, 2011. A draft agenda is on the Director's Report. The heart of the meeting is to bring to 95 different programs from neighboring states; Arizona and Texas handle illegal dumping 96 differently. 97 98 Chair Silva asked if there were any further questions from the Board. There were none. 99 100 PRESENTATIONS & DISCUSSION 101 102 CITY OF LAS CRUCES SOLD WASTE RATES presented by Klaus Kemmer, Administrator of the 103 City of Las Cruces' Solid Waste Department. A copy of the PowerPoint presentation is attached. 104 105 SOUTH CENTRAL SOLID WASTE AUTHORITY BUSINESS AND MASTER PLAN COMMENTS were 106 discussed with Danita Boettner of Camp, Dresser & McKee (CDM). 107 108 There were questions and comments from the Board, which Ms. Boettner answered. 109 110 RESOLUTIONS FOR DISCUSSION III 112 Resolution 2011-14 A Resolution to Approve a Memorandum of Understanding By and 113 Between the South Central Solid Waste Authority and the City of Anthony, Anthony, NM. 114 2 Minutes Regular SCSWA Board Meeting September 15, 2011 Chair Silva asked for a motion to approve Resolution 2011-14. Commissioner Garrett moved for approval of the resolution. Commissioner Duarte-Benavidez seconded. Properly moved and seconded, Chair Silva called for the vote. Ms. Moreno called roll call for the vote. The resolution was approved; 4-0. APPROVED. Resolution 2011-15 A Resolution Approving a Fiscal Year 2011-2012 Budget Adjustment for Increased Chipping of the Large Quantities of Green Waste at the Community Collection Centers Due to Freeze of February 2011. Chair Silva asked for a motion to approve Resolution 2011-15. Commissioner Garrett moved for approval of the resolution. Councilor Pedroza seconded. Properly moved and seconded, Chair Silva called for the vote. Ms. Moreno called roll call for the vote. The resolution was approved; 4-0. APPROVED. GENERAL DISCUSSION PUBLIC INPUT There was no public input. BOARD INPUT Chair Silva had three comments he brought forth. There was to be a committee or sub- committee about the Chaparral landfill and if there was any progress. Commissioner Garrett advised there was not and asked for clarity. Chair Silva advised the committee would be looking at the situation in Chaparral and whether it is beneficial to provide a cost of service analysis; or whether the third landfill and how it would affect out system and should there be proper action to either support or block the placement of the landfill in the area. Councilor Pedroza asked for further clarification; her recollection was that Jerome O'Connell was to continue with some of the direction she had taken. Chair Silva stated what the economic impact if we do pass a flow control ordinance and the plus and minuses whether waste comes to the Authority or whether it doesn't. The real picture is what is the impact of this landfill going into that area? Can a presentation be made of what are the pluses and minuses of this landfill being established in that area? 154 Mr. Peck advised he had no problem putting together a presentation of what the impact of that 155 landfill would be. At this point in time, a response is critical to Mr. Tom Gates letter of the 156 Environment Department and asked for regional planning. It is my understanding the 157 committee was going to weigh what the financial impact was going to be to the Authority. 158 Then develop a strategy and whether we were going to continue to work with Otero County 159 regional planning or whether we were simply going to pass the flow control ordinance or testify 160 at the public hearing and who was going to take the lead on that. 161 162 We can put together a presentation for the October meeting and what the impact of the landfill 163 will be on the Authority or where that flow would, potentially, come in from. I would like to 164 meet with the board members as Mr. O'Connell is sitting on this until we get further 165 information. 166 167 Chair Silva asked Patrick to meet with the board members, which a meeting has been set up for 168 that reason. 169 170 Commissioner Garrett advised that the sub -committee is working on is an outline of the 3 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 Minutes Regular SCSWA Board Meeting September 15, 2011 alternatives for action by the board. This is, essentially, how we are going to continue to respond to that permitting of the landfill and identify the options and the issues. On the second comment, Chair Silva advised Mr. Peck did a presentation to City Council. One of the questions raised was participation rates on the curbside recycling program. He asked Patrick to work on a set formula for board members or future board members can look and see how that number came to be. The third comment Chair Silva had was Mr. Peck's evaluation and has met with Andre Moquin, Director of Human Resources. He would like to build in a performance measurement, which Commissioner Garrett had provided. He would like to have one or two board members assist him in putting together an updated performance evaluation and have Mr. Peck's input within the next two weeks. Then in October have a closed meeting with the evaluation forms in hand having already evaluated Mr. Peck. Mr. Peck advised there was a committee which members volunteered for and they were Commissioner Saldana-Caviness and Mayor Miyagishima. Chair Silva would reach out to them first and if they are unable to then to contact the Chair. There was no further information. ADJOURNMENT Chair Silva asked for motion to adjourn meeting. Councilor Pedroza moved to adjourn meeting. Commissioner Garrett seconded; properly moved and seconded, the meeting was adjourned. The meeting adjourned at 11:06 a.m. PASSED AND APPROVED this 20th day of October, 2011. 5UUTH CtN I KAL 5ULIU V1 OV Nrw�i.y�,. ATTEST: uI �: C� Tv o _. CLERK ; nn�a COV Lynn Eli ,County Clerk ��"""'�"�����`` MOVED BY: Brian Haines SECONDED BY: Olga Pedroza VOTE: Councilor Miguel G. Silva: Aye Commissioner Dolores Saldana-Caviness: Abstain Councilor Olga Pedroza: Aye Commissioner Leticia Duarte-Benavidez Absent Mayor Ken Miyagishima: Absent Commissioner Billy G. Garrett: Absent Brian Haines: Aye Dr. Jorge Garcia Aye 4