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05-17-20121 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 MINUTES South Central Solid Waste Authority Regular Meeting at 11:18 a.m., Thursday, May 17, 2012 Transfer Station Board Room 2865 W. Amador Avenue, Las Cruces, New Mexico The Regular Meeting of the Solid Waste Authority Board was held on Thursday, May 17, 2012 immediately after the Work Session in the Transfer Station Board Room at 2865 W. Amador Avenue. Present Commissioner Dolores Saldana-Caviness Councilor Olga Pedroza Commissioner Billy G. Garrett Commissioner Leticia Duarte-Benavidez Dr. Jorge Garcia Absent Mayor Ken Miyagishima Councilor Miguel G. Silva Brian Haines, County Manager Others Present SCSWA Patrick L. Peck, Director Veronica Ferri, Operations Analyst Pam Davis, Senior Buyer Bonnie Tafoya, Recycling Coordinator Elena Moreno, Recording Secretary City of Las Cruces Klaus Kemmer, Administrator, CLC, Solid Waste Department Maria Villa, Accounting Supervisor, CLC, Financial Services Erika Jaquez, CLC, Accounting City of Anthony, NM None Dona Ana County None AUTHORITY CONVENES On Thursday, May 17, 2012, at 11:18 am, Chair Saldana-Caviness called the regular meeting of the Solid Waste Authority Board to order. Ms. Moreno called roll. Present for the meeting were Dr. Jorge Garcia, Councilor Olga Pedroza, Commissioner Leticia Duarte-Benavidez, Commissioner Billy G. Garrett, and Chair Dolores Saldana-Caviness. A quorum was present. ACCEPTANCE OF AGENDA Chair Saldana-Caviness asked if there were any changes to agenda. There were no changes and agenda was accepted as presented. MINUTES The first item on the agenda was the minutes of the Regular Meeting of April 19, 2012. Chair Saldana-Caviness asked if there were any corrections, questions, or comments on the minutes of the regular meeting. There were none. Chair Saldana-Caviness entertained a Minutes Solid Waste Authority Board Regular Meeting May 17, 2012 59 motion to approve the minutes. Commissioner Garrett moved for approval of minutes as 60 presented. Commissioner Duarte-Benavidez seconded. Motion was properly moved and 61 seconded to approve the minutes of April 19, 2012. Chair Saldana-Caviness called for the vote 62 by saying Aye to approve the minutes of the regular meeting. The minutes were approved; 4-0. 63 APPROVED. 64 65 REPORTS 66 67 Financial Report 68 69 Maria Villa, Accounting Supervisor, with the City of Las Cruces presented the Financial Report. 70 A copy of the May 2012 Transmittal Memo is attached. 71 72 Director's Report 73 74 Mr. Peck, Director of the Authority, presented the Director's Report. A copy of the May 2012 75 Director's Report is attached. 76 77 Chair Saldana-Caviness asked if there were any further questions from the Board. There were 78 none. 79 80 RESOLUTIONS FOR DISCUSSION 81 82 Resolution 2012-13 A Resolution Approving a Fiscal Year 2011-2012 Fourth Quarter Budget 83 Adjustment. 84 85 Mr. Peck advised the Board that the resolution is to move monies within funds and to balance 86 out budgets and cover expenses that have been seen in the last few months of the year. The 87 important thing, is to emphasize that we are not increasing the bottom line of the budget, 88 simply taking some money from projects that were not done. 89 90 Chair Saldana-Caviness entertained a motion to approve Resolution 2012-13 A Resolution 91 Approving a Fiscal Year 2011-2012 Fourth Quarter Budget Adjustment. 92 93 Commissioner Garrett moved for approval of Resolution 2012-13. Commissioner Duarte- 94 Benavidez seconded. Motion was properly moved and seconded to approve Resolution 2012- 95 13. Chair Saldana-Caviness asked if there were any further questions or comments from the 96 Board or the public. Being none, Chair Saldana-Caviness called for the vote by signifying Aye. 97 Motion carried. The resolution was approved; 4-0. APPROVED. 98 99 Resolution 2012-14 A Resolution Approving the Annual Budget for the South Central Solid 100 Waste Authority for Fiscal Year 2012-2013. 101 102 Mr. Peck advised the Board they had two exhibits, A & B before them. Exhibit A includes the 103 increased gate fees in the budget. Exhibit B is the budget with the current gate fees. Expenses 104 are the same on each exhibit. 105 106 Dr. Garcia had a comment for the record a summary of the discussion. This board needs to look 107 at the run-raite method because, as it is right now, this utility will not be recovering its full 108 depreciation and will be living off its savings. It is not healthy to run out of savings and it 109 doesn't need to be done, obviously, right now. There would be more discussion in July but 110 sooner or later the full operation needs to be able to recover its depreciation. I don't see the 111 possibility of cutting half a million dollars a year with the lean budget that Patrick has, unless 112 we cut programs. Whether it is now or next month or following month, it is coming and it is 113 inevitable. 2 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 Minutes Solid Waste Authority Board Regular Meeting May 17, 2012 Mr. Peck followed on Dr. Garcia's comments. The budget can be passed with the revenue projection and still have the discussion of what the rates will be at a later date. That would be Exhibit A and we can pass it with the projections based on the cost -per -ton as Dr. Garcia just said and still have the discussion of where the rates will be. That will be a separate resolution establishing the rate charges and that discussion will be the in July. Commissioner Garrett moved for approval of Resolution 2012-14 with Exhibit A as a budget for FY 12-13. Councilor Pedroza seconded. Motion was properly moved and seconded to approve Resolution 2012-14 with Exhibit A. Chair Saldana-Caviness asked if there were any further questions or comments from the Board or the public. Being none, Chair Saldana-Caviness called for the vote by signifying Aye. Motion carried. The resolution was approved; 4-0. APPROVED. Commissioner Duarte- Ben a videz asked a correction be made for the record on agenda action sheet for Resolution 201.2-14. The page was marked Item 8 and should be corrected to reflect Item 7. The change would be made. GENERAL DISCUSSION Public Input There was no other public input. Board Input Commissioner Garrett appreciated the PowerPoint presentation Mr. Peck presented in the work session. ADJOURNMENT Being that there was no other business or comment, Commissioner Saldana-Caviness adjourned the meeting. The meeting adjourned at 11:51 a.m. PASSED AND APPROVED this 19th day of July 2012. SOUTH CENTRAL SOLID WASTE AUTHORITY H1ilt I I I. OD i C0UI�TY •; ATTEST:•: CLERK Lynn Elli o my Clerk MOVED BY: SECONDED BY: Pedroza Duarte-Benavidez Dolores Saldana-Caviness, Chair I:, 169 VOTE: 170 Commissioner Dolores Saldana-Caviness: 171 Councilor Olga Pedroza: 172 Councilor Miguel G. Silva: 173 Commissioner Leticia Duarte-Benavidez: 174 Mayor Ken Miyagishima: 175 Commissioner Billy G. Garrett: 176 ,,.mutes Solid Waste Authority Board Regular Meeting May 17,2012 Aye Aye Aye Aye Absent Aye IIIIIIIIIII IIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�IIIII COUNTY OF DONA ANA ) COUNTY COMMISSION MINUT STATE OF NEW MEXICO ) ss PAGES: 4 I Hereby Certify That This Instrument Was Filed for ;suq'NEw Record On JUL 26, 2012 10:02:27 AM £ N¢' courdn .g And Was Duly Recorded as Instrument # 1218023 i c 1. Of The Records Of Dona Ana County.o Witness My Hand And Seal Of Office, Lynn J. Ellins, County Clerk, Dona Ana, NM Deputy Rafael Garcia 4