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11-15-20121 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 MINUTES South Central Solid Waste Authority Regular Meeting at 9:00 a.m., Thursday, November 15, 2012 Transfer Station Board Room 2865 W. Amador Avenue, Las Cruces, New Mexico The Regular Meeting of the Solid Waste Authority Board was held on Thursday, November 15, 2012, in the Transfer Station Board Room at 2865 W. Amador Avenue. Present Commissioner Dolores Saldana-Caviness Councilor Olga Pedroza Commissioner Billy G. Garrett Councilor Miguel G. Silva Commissioner Leticia Duarte-Benavidez Dr. Jorge Garcia Sue Padilla, Interim County Manager Absent Mayor Ken Miyagishima Others Present SCSWA Patrick L. Peck, Director Pam Davis, Purchasing Manager Veronica Ferri, Operations Analyst Bonnie Tafoya, Recycling Coordinator Tiffany Pegoda, Office Assistant Sr. Oscar Barrientos, General Foreman Ignacio Navarro, Landfill Foreman Freddie Aguirre, Community Collection Center Foreman Elena Moreno, Recording Secretary City of Las Cruces Klaus Kemmer, Administrator, Solid Waste Department Maria Villa, Accounting Supervisor, Accounting AUTHORITY CONVENES cn Q o zz U X Q W z � o w LL Z O LL ro ~ W Z � Q 0 U CCn Sf _ C `oo 0 0 0 M � N m � c Cn U V a c Q C m C5 E C _ E :3 :3 a.•c a � 19 w U W C C� N C N M R Q gC C N C: ? J N H Z m :3 o ;o N0 9 U C E- W40 On Thursday, November 15, 2012, at 9:08 am, Chair Saldana-Caviness called the regular meeting of the Solid Waste Authority Board to order. Ms. Moreno called roll. Present for the meeting were Commissioner Billy G. Garrett, Councilor Miguel G. Silva, Councilor Olga Pedroza, Commissioner Leticia Duarte-Benavidez, Dr. Jorge Garcia, Interim County Manager, Sue Padilla and Chair, Commissioner Dolores Saldana-Caviness. Mayor Ken Miyagishima was absent. A quorum was present. ACCEPTANCE OF AGENDA Chair Saldana-Caviness asked if there were any changes to agenda. There were no changes and the agenda was accepted as presented. MINUTES Chair Saldana-Caviness asked if there were any corrections, questions or comments to the minutes of the regular meeting of September 20, 2012. There were none. Chair Saldana-Caviness entertained a motion for approval of the minutes of the Regular tQ m r0inutes Solid Waste Authority Board Regular Meeting November 15, 2012 59 Meeting of September 20, 2012. Commissioner Garrett moved for approval of the minutes of 60 the Regular Meeting of September 20, 2012 as presented. Commissioner Duarte-Benavidez 61 seconded. Properly moved and seconded, Chair Saldana-Caviness called for the vote by saying 62 Aye to approved the minutes. The minutes were approved; 5-0. APPROVED. 63 64 Chair Saldana-Caviness asked if there were any corrections, questions or comments to the 65 minutes of the special meeting of October 3, 2012. There were none. 66 67 Chair Saldana-Caviness entertained a motion to approve the minutes of the Special Meeting of 68 October 3, 2012. Councilor Pedroza moved for approval of minutes as presented. Dr. Garcia 69 seconded. Motion was properly moved and seconded to approve the minutes of the Special 70 Meeting of October 3, 2012. Chair Saldana-Caviness called for the vote by saying Aye to 71 approve the minutes of the regular meeting. Commissioner Duarte-Benavidez abstained. The 72 minutes were approved; 4-0. APPROVED. 73 74 REPORTS 75 76 Director's Report 77 Mr. Peck, Director of the Authority, presented the Director's Report. A copy of the October 78 2012 Director's Report is attached. 79 80 Financial Report 81 Maria Villa, Accounting Supervisor, with the City of Las Cruces presented the Financial Report. 82 A copy of the October 2012 Transmittal Memo is attached. 83 84 Chair Saldana-Caviness asked if there were any further questions from the Board. There were 85 none. 86 87 NEW BUSINESS 88 89 CLOSED MEETING 90 Chair Saldana-Caviness asked for a motion to go into closed session at 9:49 a.m. to discuss 91 personnel and pending legal issues. Councilor Silva moved to go into closed session. 92 Commissioner Garrett seconded. Properly moved and seconded; Chair Saldana-Caviness called 93 for the vote. It was approved; 5-0. APPROVED. 94 95 The audience left the meeting room for the closed session. 96 97 OPEN MEETING 98 Chair Saldana-Caviness asked for a motion to open the meeting at 10:11 a.m. Commissioner 99 Garrett moved to open the meeting. Councilor Pedroza seconded. Properly moved and 100 seconded; Chair Saldana-Caviness called for the vote. It was approved; 5-0. APPROVED. 101 102 The meeting went into open session. Chair Saldana-Caviness advised that no items other than 103 personnel and pending legal issues were discussed during the closed session. 104 105 RESOLUTIONS FOR DISCUSSION/APPROVAL 106 107 Resolution 2012-28 108 Chair Saldana-Caviness entertained a motion to approve Resolution 2012-28 A Resolution 109 Approving and Recommending Award to Wilkens Industries, Inc. for the Purchase of One 110 Refurbished Steel Walking Floor Trailer to be Used by The South Central Solid Waste Authority. 111 112 Chair Saldana-Caviness asked for a motion to approve 2012-28 A Resolution Approving and 113 Recommending Award to Wilkens Industries, Inc. for the Purchase of One Refurbished Steel 2 ► mutes Solid Waste Authority Board Regular Meeting November 15, 2012 114 Walking Floor Trailer to be Used by The South Central Solid Waste Authority. She entertained a 115 motion to approve the resolution. Councilor Silva moved for approval and Commissioner 116 Duarte-Benavidez seconded. Motion has been properly moved and seconded to approve 117 Resolution 2012-28. There was no further discussion. Seeing none, all those in favor signify by 118 saying Aye. Motion carried; 5-0. APPROVED. 119 120 Resolution 2012-29 121 Chair Saldana-Caviness entertained a motion to approve Resolution 2012-29 A Resolution 122 Approving and Recommending the Award to Caliper Construction of Las Cruces, NM for 123 Construction of Cell 3B at Corralitos Landfill and to Adjust the FY 2013 Budget in the Amount of 124 $234,260. 125 126 Chair Saldana-Caviness asked if there were further questions or discussion. There was none. 127 Commissioner Duarte-Benavidez moved for approval of Resolution 2012-29. Councilor Pedroza 128 seconded. Properly moved and seconded, Chair Saldana-Caviness called for the vote. The 129 resolution was approved; 5-0. APPROVED. 130 131 Resolution 2012-30 132 Chair Saldana-Caviness entertained a motion to approve Resolution 2012-30 A Resolution 133 Approving a Total Payment of $276,559.00 to City of Sunland Park for the Sale of Equipment 134 Per the Memorandum of Understanding and Approving and Amended FY 2012-2013 Budget. 135 136 Chair Saldana-Caviness asked if there were further questions or discussion. There was none. 137 Commissioner Garrett moved for approval of Resolution 2012-30. Councilor Pedroza seconded. 138 Properly moved and seconded, Chair Saldana-Caviness called for the vote. The resolution was 139 approved; 5-0. APPROVED. 140 141 Resolution 2012-31 142 Chair Saldana-Caviness entertained a motion to approve Resolution 2012-31 A Resolution 143 Authorizing CDM Smith, Inc. to Provide Engineering and Construction Quality Assurance (CQA) 144 Services During the Construction of Cell 3B at Corralitos Landfill. 145 146 Chair Saldana-Caviness asked if there were further questions or discussion. There was none. 147 Councilor Pedroza moved for approval of Resolution 2012-31. Councilor Silva seconded. 148 Properly moved and seconded, Chair Saldana-Caviness called for the vote. The resolution was 149 approved; 5-0. APPROVED. 150 151 GENERAL DISCUSSION 152 153 Public Input 154 155 There was no public input. 156 157 Board Input 158 159 There was no Board input. 160 161 ADJOURNMENT 162 163 Being that there was no other business or comment, Commissioner Saldana-Caviness adjourned 164 the meeting. 165 166 The meeting adjourned at 10:45 a.m. 167 168 PASSED AND APPROVED this 171h day of January 2013. 3