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09-20-20121 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 MINUTES South Central Solid Waste Authority Regular Meeting at 9:00 a.m., Thursday, September 20, 2012 Transfer Station Board Room 2865 W. Amador Avenue, Las Cruces, New Mexico The Regular Meeting of the Solid Waste Authority Board was held on Thursday, September 20, 2012, in the Transfer Station Board Room at 2865 W. Amador Avenue. Present Commissioner Dolores Saldana-Caviness (entered meeting at 9:25 am) Councilor Olga Pedroza d Commissioner Billy G. Garrett (entered meeting at 9:03 am) LU Councilor Miguel G. Silva wax',. —i Commissioner Leticia Duarte-Benavidez Vincent Sanchez for Dr. Jorge Garcia ° U c 0 Absent N -- ° ~ d o Mayor Ken Miyagishima W z 0 � M I m h U Sue Padilla, Interim County Manager a : U Others Present — 0 ti 0 - N U W SCSWA Patrick L. Peck, Director �, H Pam Davis, Purchasing Manager o Veronica Ferri, Operations Analyst - z a r m o Bonnie Tafoya, Recycling Coordinator —== o w e > 2 Oscar Barrientos, General Foreman a U. E a Harry Mikel, Regulatory Compliance Officer — W �' Elena Moreno, Recording Secretary o U U) _W do City of Las Cruces Klaus Kemmer, Administrator, CLC, Solid Waste Department Erika Jaquez, CLC, Accounting Other Juan Fuentes, City Manager, City of T or C Leonard Carrillo, Director, Solid Waste, City of T or C AUTHORITY CONVENES On Thursday, September 20, 2012, at 9:00 am, Vice -Chair Pedroza called the regular meeting of the Solid Waste Authority Board to order. Ms. Moreno called roll. Present for the meeting were Councilor Miguel G. Silva, Councilor Olga Pedroza, Commissioner Leticia Duarte-Benavidez and Vincent Sanchez, sitting in place of Dr. Garcia, who is on leave. A quorum was present. Absent for the meeting were Mayor Ken Miyagishima, Interim County Manager, Sue Padilla, and Dr. Jorge Garcia. ACCEPTANCE OF AGENDA Vice -Chair Pedroza asked if there were any changes to agenda. There were no changes and agenda was accepted as presented. MINUTES Vice -Chair Pedroza asked that a motion be done for each set of minutes. The first item on the T rv,inutes Solid Waste Authority Board Regular Meeting September 20, 2012 agenda was the minutes of the Work Session of July 19; 2012. She asked if there were any corrections, questions, or comments on the minutes of the minutes of the work session of July 19, 2012. There were none. Vice -Chair Pedroza entertained a motion to approve the minutes of the work session. Commissioner Duarte-Benavid ez moved for approval of minutes as presented. Vincent Sanchez seconded. Motion was properly moved and seconded to approve the minutes of the Work Session of July 19, 2012. Vice -Chair Pedroza called for the vote by saying Aye to approve the minutes of the work session. The minutes were approved; 4-0. APPROVED. The next item on the agenda was the minutes of the Regular Meeting of July 19, 2012. 71 She asked if there were any corrections, questions, or comments on the minutes of the minutes 72 of the regular meeting of July 19, 2012. There were none. Vice -Chair Pedroza entertained a 73 motion to approve the minutes of the regular meeting. Commissioner Duarte-Benavidez moved 74 for approval of minutes as presented. Councilor Silva seconded. Motion was properly moved 75 and seconded to approve the minutes of the regular meeting of July 19, 2012. Vice -Chair 76 Pedroza called for the vote by saying Aye to approve the minutes of the regular meeting. The 77 minutes were approved; 4-0. APPROVED. 78 79 The next item on the agenda was the minutes of the Work Session of August 16, 2012. 80 81 She asked if there were any corrections, questions, or comments on the minutes of the minutes 82 of the work session of August 16, 2012. There were none. Vice -Chair Pedroza entertained a 83 motion to approve the minutes of the work session. Councilor Silva moved for approval of 84 minutes as presented. Commissioner Duarte-Benavidez seconded. Motion was properly moved 85 and seconded to approve the minutes of the work session of August 16, 2012. Vice -Chair 86 Pedroza called for the vote by saying Aye to approve the minutes of the work session. The 87 minutes were approved; 4-0. APPROVED. 88 89 REPORTS 90 Financial Report 91 92 Erika Jaquez, Accountant, with the City of Las Cruces presented the Financial Report. A copy of 93 the September 2012 Transmittal Memo is attached. 94 95 Director's Report 96 97 Mr. Peck, Director of the Authority, presented the Director's Report. A copy of the September 98 2012 Director's Report is attached. 99 100 Chair Saldana-Caviness asked if there were any further questions from the Board. There were 101 none. 102 103 NEW BUSINESS 104 105 CLOSED MEETING 106 107 Chair Saldana-Caviness asked for a motion to go into closed session at 9:50 a.m. to discuss 108 personnel issues. Commissioner Garrett moved to go into closed session. Commissioner 109 Duarte-Benavidez seconded. Properly moved and seconded; Chair Saldana-Caviness called for 110 the vote. It was approved; 5-0. APPROVED. 111 112 The audience left the meeting room for the closed session. 113 2 volnutes Solid Waste Authority Board Regular Meeting September 20, 2012 114 OPEN MEETING 115 116 Chair Saldana-Caviness asked for a motion to open the meeting at 11:00 a.m. Councilor 117 Pedroza moved to open the meeting. Commissioner Garrett seconded. Properly moved and 118 seconded; Chair Silva called for the vote. It was approved; 5-0. APPROVED. 119 120 The meeting went into open session. Chair Saldana-Caviness advised that no items other than 121 personnel issues were discussed during the closed session. 122 123 RESOLUTIONS FOR DISCUSSION/APPROVAL 124 125 Resolution 2012-20 126 Chair Saldana-Caviness entertained a motion to approve Resolution 2012-20 a Resolution 127 Approving a Contract for Employment with Patrick Peck as the Director of the South Central 128 Solid Waste Authority. Commissioner Garrett advised the committee had met several times to 129 discuss the director's contract and were not ready to present terms of the contract. 130 Commissioner Garrett moved that the resolution be postponed. Councilor Pedroza seconded. 131 Properly moved and seconded, Chair Saldana-Caviness called for the vote. The resolution was 132 postponed until the regular board meeting of October 18, 2012. The resolution was postponed; 133 5-0. POSTPONED. 134 135 The committee made up of members, Chair Saldana-Caviness, Councilor Miguel G. Silva and 136 Commissioner Billy G. Garrett, scheduled a meeting for Wednesday, October 3, 2012, at 11:00 137 am to discuss the terms of the contract with Mr. Peck. 138 139 Resolution 2012-21 140 Chair Saldana-Caviness entertained a motion to approve Resolution 2012-22 a Resolution to 141 Approve the Memorandum of Understanding By and Between the South Central Solid Waste 142 Authority and the City of T or C. Commissioner Duarte-Benavidez moved for approval of the 143 resolution. Councilor Pedroza seconded. Properly moved and seconded, Chair Saldana- 144 Caviness called for the vote. The resolution was approved; 5-0. APPROVED. 145 146 Resolution 2012-22 147 Chair Saldana-Caviness entertained a motion to approve Resolution 2012-22 a Resolution 148 Approving a Contract with CDM Smith, Inc., for Title V Landfill Gas I and II Assessment for the 149 South Central Solid Waste Authority. Councilor Pedroza moved for approval of the resolution. 150 Commissioner Duarte-Benavidez seconded. Properly moved and seconded, Chair Saldana- 151 Caviness called for the vote. The resolution was approved; 5-0. APPROVED. 152 153 Resolution 2012-23 154 Chair Saldana-Caviness entertained a motion to approve Resolution 2012-23 a Resolution 155 Establishing a $3.98 Charge Per Month for an Additional Residential Recycling Container. 156 Commissioner Garrett moved for approval of the resolution. Commissioner Duarte-Benavidez 157 seconded. Properly moved and seconded, Chair Saldana-Caviness called for the vote. The 158 resolution was approved; 5-0. APPROVED. 159 160 GENERAL DISCUSSION 161 162 Public Input 163 164 There was no public input. 165 166 Board Input 167 168 There was no Board input. 3 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 minutes Solid Waste Authority Board Regular Meeting September 20, 2012 ADJOURNMENT Being that there was no other business or comment, Commissioner Saldana-Caviness adjourned the meeting. The meeting adjourned at 11:37 a.m. PASSED AND APPROVED this 18`h day of October 2012. SOUTH CENTRAL SOLID WASTE AUTHORITY Dolores Saldana-Caviness, Chair ATTEST: 4 , Lynn E in , ..ounty Clerk MOVED BY: SECONDED BY Billy G. Garrett Leticia Duarte-Benavidez VOTE: Commissioner Dolores Saidana-Caviness: Aye Councilor Olga Pedroza: Aye Councilor Miguel G. Silva: Aye Commissioner Leticia Duarte-Benavidez: Aye Mayor Ken Miyagishima: Absent Commissioner Billy G. Garrett: Aye 4