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01-21-2016I 2 3 4 0 7 i3 9 1(] 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 SOUTH MESQUITE DESIGN REVIEW BOARD January 21, 2016 at 6:00 p.m. Following are verbatim minutes of the South Mesquite Design Review Board meeting held January 21, 2016 in 2007-A, City Hall, 700 N. Main Street, Las Cruces, NM 88001. MEMBERS PRESENT: Robert Williams David Chavez Faith Hutson Paul Mach Tony Dahlin (arrived 6:08) STAFF PRESENT: Katherine Harrison -Rogers, CLC Planner Becky Baum, RC Creations, LLC, Recording Sec. OTHERS: Frank Belyan Rod Ruiz Julie Ruiz Rosa Ruiz Vita Montano Daniel Ortega I. CALL TO ORDER (6:01 p.m.) Williams: We're going to call the meeting to order at 6:01. II. APPROVAL OF MINUTES - December 17, 2015 Williams: And do we have, the first item on our agenda's approval of the minutes from the December 17th, 2015 meeting. Hutson: On the last page, 44, line 2, 1 actually said "actually you don't have to have a motion." That was in reference to adjournment. Williams: Okay. Hutson: You can just call adjournment, we do not have to have a motion. So there should be the word "actually" I mean "don't" after the word "you." That's all I saw. Williams: Okay, any, anyone else? Do we have a motion to approve the minute? Chavez: So moved. Hutson: I make a motion to approve as amended. 1 'I 2 3 4 5 6 7 8 9 19 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 34 31 32 33 34 35 36 37 38 39 49 41 42 43 44 45 46 Williams: Okay. A second? Chavez: Second. Williams: All those in favor. MOTION PASSES UNANIMOUSLY. Williams: Motion passes unanimously. Mach: Can I ask a question about the previous meeting and these minutes? H-Rogers: Sure. Mach: In the last meeting we approved the zoning change for the property on Campo with restrictions. H-Rogers: Yes. Mach: And those restrictions become a permanent part of the property, so where, how does a potential homeowner, sees that it's C-2, they come in here and see that these are the, what they can and can't do. How do they know that on their particular property the restrictions are on there? H-Rogers: Sure. Basically what happens is that your recommendation first moves forward to Planning and Zoning. Let's just assume Planning and Zoning and City Council agree and those conditions remain and no additional conditions are added. What happens is then in the zone, the actual zoning atlas, our official zoning map, what it gets referred to as C-2c, the latter C meaning conditional. And so anytime anybody sees that they would ask staff "hey what does that mean?" We pull up the ordinance and then those, those conditions are there. Additionally our GIS group is working on linking those ordinances with the conditions in there for all zoning designations within the City. So if somebody wanted to look up the property and click on that zone to get more information about it, then it would link you to the ordinance that specified what that is. That's still in the works. It works behind the scenes but we haven't pushed it out to the public yet, but it is available. So anybody, any, any time anybody sees that C-2c they ask staff what that condition means and then we're able to tell them. Mach: Thank you. Chavez: So if they go and pull a permit. H-Rogers: Yes. 2 1 Chavez: That little second C will be on the permit. 2 3 H-Rogers: We, that, that second C, that little conditional C ... 4 5 Chavez: Yeah. 6 7 H-Rogers: At the end is an official zone on the zoning atlas and anytime we're looking 8 at business registrations or building permits, we have to review the zone 9 and those conditions would then be brought up. 10 11 Chavez: Yeah I just want to make sure that they, you know they understand that. 12 13 H-Rogers: Yes. 14 15 Chavez: Okay. You're over here. 16 17 Dahlin: Excuse me. Oooh, the head of the table. 18 19 Rosa Ruiz: Could you turn your signs? Thank you Tony. 20 21 III. NEW BUSINESS 22 23 1. Consideration of official meeting schedule changing the monthly meeting 24 from every 3rd Thursday of the month to every 1 st Wednesday of the month. 25 26 Williams: So that, that's ... moving on now to, to consideration of official meeting 27 change as discussed with the way we wanted to change the meeting from 28 every third Thursday of the month to every first Wednesday of the month 29 so. 30 31 H-Rogers: If I may, just to reiterate that, that this is a workable day and one other 32 benefit to having this particular day of the month as your regular meeting 33 date, it allows staff time to prepare reports to get any applicants onto the 34 P&Z for that same month, as opposed to delaying them to the next month. 35 It's actually a benefit for the applicants. I just wanted to state that in case 36 you weren't aware. 37 38 Williams: Any questions? Any, everyone okay with the change? 39 40 Hutson: I believe we need to make a motion, correct? 41 42 Williams: Do we ... 43 44 H-Rogers: You need to make a motion, yes, and a vote. 45 46 Williams: A motion to ... 3 'I Chavez: Make a motion that the meetings change from the third Thursday of the 2 month to the first Wednesday of the month, same time I believe. 3 4 H-Rogers: Correct. 5 6 Williams: We have a second. 7 8 Hutson: I'll second that. 9 10 Williams: Second. Motion's been made and seconded. All those in favor. 11 12 MOTION PASSES UNANIMOUSLY. 13 14 Williams: So moved. 15 16 2. Statement of Reasonable Notice. 17 18 Williams: And then now we've to Statement of Reasonable Notice. Katherine's 19 going to read that for us. 20 21 H-Rogers: Thank you. Mr. Chair, Members of the Board. The Statement of 22 Reasonable Notice has to do with the Public Meetings Act that the State of 23 New Mexico has. This is something that's read into the record every year 24 for Planning and Zoning and really should be made part of the record for 25 every public Board that, that has meetings such as this. So I have been 26 requested to read this instead of going round-robin which might be easier 27 for the recording secretary anyway, so I will go ahead and start and it will 28 be made part of the record and then we'll go ahead and sign it. 29 The City of Las Cruces South Mesquite Design Review Board 30 Statement of Reasonable Meetings, Statement of Reasonable Notice for 31 Meetings. 32 The South Mesquite Design Review Board is informed that: 33 Whereas, the South Mesquite Design Review Board of the City of Las 34 Cruces met in a public hearing at 6:00 p.m. on January 21, 2016. 35 Whereas, Section, Section 10-15-1(D) of the Open Meetings Act, 36 Section 10-15-1 to 10-15-4, New Mexico Statutes Annotated (1978), as 37 amended, states that, except as may be otherwise provided in the 38 Constitution or the provision of the Open Meetings Act, all meetings of a 39 quorum of members of any board, council, commission, administrative 40 adjudicatory body or other policy making body of a local public agency 41 held for the purpose of formulating public policy, discussing public 42 business or for the purpose of taking any action within the authority of or 43 the delegated authority of such body, are declared to be public meetings 44 open to the public at all times; and 45 Whereas, any meetings subject to the Open Meetings Act at which 46 the discussion or adoption of any proposed resolution, rule, regulation or 4 formal action occurs shall be held only after reasonable notice to the public; and Whereas, Section 10-15-1(D) of the Open Meetings Act, as amended, requires the South Mesquite Design Review Board of the City of Las Cruces to determine annually what constitutes reasonable notice of its public meetings. Now, therefore, the South Mesquite Design Review Board of the City of Las Cruces, New Mexico states: That for regular public hearings and special meetings, the South Mesquite Design Review Board of the City of Las Cruces generally meets the first Wednesday of every month at 6:00 p.m. for the regular public hearing, and the issuance of an agenda in accordance with this statement shall be issued and circulated to the press, radio, and other public information media and posted on bulletin boards of the City of Las Cruces City Hall. That a public hearing is required for requests for zone changes, Planned Unit Developments, special use permits, Variances not otherwise excepted by Chapter 38, Article V, Section 38-49.2 of the Las Cruces Municipal Code, and Flexible Development Standards (as defined in Section 38-10 of the 2001 Zoning Code, as amended). Notice of the public hearing shall be sent by regular mail to all property owners, as shown by the records of the County Assessor, within at least 500 feet of the proposed case. Notice shall be mailed at least 15 days prior to the required hearing. Notice of the time and place of the public hearing shall be published at least 15 days prior to the hearing in a newspaper of general circulation in the City. That a public hearing is required for requests for: 1) Any new primary structure(s); 2) Manufactured homes for compliance to South Mesquite Overlay design standards, with limitations pursuant to State statute; 3) Any new accessory structure in excess of 120 square feet; 4_ The conversion of an accessory structure to a primary structure such as a garage or shed to a casita; 5) Additions to an existing primary structure that was constructed 50 years prior to the current building permit application, whether or not it is listed as a Contributing on the State or National Mesquite Street —Original Townsite Historic District Inventory. The Applicant shall provide evidence of the year built; 6) Additions to accessory structures in excess of 120 square feet (one time or cumulative); 7) Window or door replacement on street -facing facades; 8) Any alterations to the street facade of the primary structure or any alterations to an accessory structure over 120 square feet in size; 9) Any alterations, replacement or changes to the roof resulting in an alteration of the style of roof of a primary structure or accessory structure over 120 square feet in size; and 10) Variances to building height, landscaping requirements, or parking requirements. Notice of the public hearing shall be sent by certified, first class mail, to all property owners as shown by the records of the County li Assessor, within at least 100 feet of the subject property of the proposed request, excluding streets, alleys, channels, canals, railroads, and other public rights -of -way. Thereafter, regular, non -certified, first class mail shall be sent to those properties that fall within a distance greater than 100 feet and no less than 500 feet of the subject property. The secondary distance may include streets, alleys, channels, canals, railroads, and all other public rights -of -way. When an area larger than one city block is under consideration, regular non -certified, first class mail shall be used for all mailed notification and is not subject to right-of-way provisions as outlined above. Regular, non -certified, first class mail shall also be sent to all recognized neighborhood groups within 500 feet of the subject property. Notice shall be mailed at least 15 days prior to the required hearing. Notice of the time and place of the public hearing shall be published at least 15 days prior to the hearing in a newspaper of general circulation in the City. That the City of, excuse me, that the South Mesquite Design Review Board determines that, reasonable notice shall include the issuance and posting of an agenda for regular meetings at least 15 days prior to the required hearing. That reasonable notice for special meetings shall require the issuance and posting of an agenda within 24 hours of the time of the special meeting. All other meetings which may be called for informational purposes at which no action is to be taken shall be held only after written notice issued to the news media no later than 12:00 noon of the day of such meeting, or four hours before such meeting, whichever is greater. That in an emergency, wherein it is necessary for the public peace, health, safety and welfare, a meeting may be called with as much notice as may be possible under the conditions. That substantial compliance with any one of the appropriate foregoing methods of giving notice shall constitute compliance with this statement and Section 10-15-1 to 10-15-4, N.M.S.A. (1978), as amended. Nothing herein shall prevent the use of additional means or methods of giving notice of regular or special meetings. Nothing herein shall require new notice of any public meeting for which notice has been given and which is recessed or adjourned. However, in recessing the meeting, the presiding officer shall announce the meeting, the time and place the meeting shall, the time and the place the meeting shall resume. That all such meetings are and shall be open to the public as set forth in Section 10-15-1 to 10-15-4, N.M.S.A. (1978), as amended. That if any section, paragraph, clause, or provision of this statement shall be for any reason held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph or clause or provision shall not affect any of the remaining provisions of this statement or its application to other situations. Williams: Yes. L 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Dahlin: Who's in charge of, who's in charge of implementing that to making sure we're in compliance? Williams: The City. Hutson: The City. Williams: The staff will do it. Dahlin: Okay. H-Rogers: That would be correct. Williams: They currently do that now so. 3. SMO 15-01 - Proposal for the construction of a new single-family home on a parcel located at 635 S. Mesquite, parcel number 02-06597. The property is vacant and is zoned R-2 (Medium Density Residential). Submitted by Ralph Plancarte Jr. on behalf of Pedro Ruiz, property owner. Williams: Okay. Moving on now to item number three, New Business, S, SMO 15- 01. H-Rogers: I will go ahead and make the presentation regarding this. I'm gonna go ahead and turn the lights down. Thank you Becky. And I know it's dark but we'll (inaudible). So this particular property is located at 635 S. Mesquite. It is proposed single-family home. Here's the vicinity map showing exactly where it is. You can see that it has frontage along S. Mesquite and Soledad both, it's a, it's a flag lot. It's one parcel. It is in the original Townsite. It's 0.19 acre. It is vacant currently. And it is zoned R-2, just a multidwelling, low -density zone. And of course single-family residences are allowed in this zone. Here's a picture of the vacant lot as it is today, you can see the sign for notice sitting right in the middle of it. The applicant is proposing a single-family home with two bedrooms, two baths and a recessed attached garage. The architectural style is mostly to the Spanish Pueblo Revival Style. It is intended to be no, no more than 13-feet in height. It's going to be less than 13 feet. It consists of the typical flat roof. It will be stuccoed and is shown to have a covered porch with a wooden ledger and wooden post. There have been some modifications to elevations you received in your packet and you can see the most significant modification was actually just flipping where the garage door is. Originally the garage door was on this side and now it's moved to the other side of the structure, to the southern side. Staff did do an analysis and of course we looked at adjacent single- family homes. There were a variety of architectural styles within the rl 1 neighborhood, even some structures had a, a variety on themselves with 2 multiple types of architectural styles. There was the Spanish Pueblo 3 Revival Style, the Bungalow Style, Prairie Style, Ranch Style architecture 4 throughout the neighborhood. Staff did analyze Article V, Section 38- 5 49.2(K)(3) of the Zoning Code and did determine that generally the home 6 was similar to the guidelines outlined in, outlined in the Secretary of the 7 Interior's standards for historic properties. Ultimately staff also analyzed 8 the property and, and saw that it was meeting similar architectural styles 9 that, that the neighborhood contains and was also compliant with Article V, 10 Section 38-49.2(L)(1) of the Zoning Code as was outlined in detail in the 11 report. Just, just so that you can see there are two pictures of the 12 properties that, that were, to the east of the property along Soledad, we're 13 looking north. Properties to the west along South Mesquite. This is sort of 14 catty -corner, Soledad is right here and this is catty -corner to the west. 15 And then of course you can see the other structures to the west along S. 16 Mesquite. 17 Again here's some properties to the south that were along Soledad 18 looking south. You can see here Soledad and then S. Mesquite right here 19 and then of course this one's along Soledad right there. And this is the 20 property adjacent and north to the proposed single-family home. Notice 21 was sent to all landowners within 500 feet of the property. At this point no 22 input or questions were received from the public. Staff is recommending 23 approval of this particular project with the findings as outlined in you're 24 report, report and of course listed on the screen before you. You've a 25 couple of options tonight, you can vote "yes" and this would approve the 26 home design so the applicant could pursue a building permit and staffs 27 recommended findings may be utilized in support of that. You could vote 28 "no," this would deny the home design and new findings would have to be 29 developed by this particular Board and articulated regarding that denial. 30 You could vote to amend and this could modify the design as deemed 31 necessary by the South Mesquite Design Review Board, and of course 32 with the cooperation of the applicant; or you could vote to table this 33 particular application so that you could receive additional information from 34 either staff or the applicant. And of course the applicant is here to answer 35 any questions that you may have regarding the property and the project. 36 37 Williams: And just a, a point, if you, if you'd like to speak make sure you raise your 38 hand, I'll, I will acknowledge you. When you do talk say your name first 39 clearly so we know who is speaking and we'll go from there, so. Tony. 40 41 Dahlin: Is the house gonna be built type -five wood frame? 42 43 Rod Ruiz: It's 2 x 4 wood frame. 44 45 Dahlin: Two by four, so we're just doing the (inaudible) right now. Okay. 46 E 1 Rod Ruiz: I'm here on behalf of Pedro Ruiz who will be the resident, he's a, a senior 2 citizen here in Las Cruces. I'm with my sisters Julie and Rosa. But you 3 saw the rendering of the house and we're thankful that, that we heard that 4 she's proposing that it be approved and we, my dad looks forward to you 5 know getting it started and moving in and getting the project started. It 6 should take about three months if we can get started in February. 7 8 Williams: Yes. 9 10 Ortega: My name's Daniel Ortega. I'm gonna live almost right across the street on 11 the corner of Soledad and Mesquite Street. One of the questions that 1 12 have, when I spoke to you, you had told me that somebody told you that 13 that was not a historical area. It is a historical area so therefore you know 14 1 wouldn't (inaudible) by that with you because I, 1 talked (inaudible). 15 (inaudible) it goes all the way around the whole street. I know there's a lot 16 of pitched roofs there. Those pitched roofs were done before you and 1 17 were born you know. It's a very historical area that should be when you 18 get to know the history of all that area from Bowman down to Idaho, the, 19 you know (inaudible) that was, (inaudible) of town, I don't know. But what 20 I'm concerned is this thing, building this house you know I know it's not 21 Roadrunner you know or Rinconada Drive, that house will be in that, the 22 truth, the neighborhood because hopefully the other people will join in and 23 remodel once they see the house. I'm gonna remodel mine and I'm gonna 24 change the, the look on it, make it look a little bit more Pueblo, but you 25 know as far as somebody tells me that the (inaudible) I think that is wrong 26 cause none of the staff that's been talked about here is living. They don't 27 know. I think it's being the owner of the house; I think you should be 28 entitled to choose whatever color he wants as long as it is like the color of 29 the area you know. You know it's, I know everybody around that vicinity, 30 was born and raised there. We have different types of groups of people 31 that live in that area. Are we going to have, are you gonna have a big 32 trash bin to throw all the trash or they gonna be taking you know every day 33 the trash? 34 35 Rod Ruiz: It'll, it'll be whatever ... 36 37 Ortega: The reason why I'm asking is cause we're looking at the windy months 38 coming up and (inaudible) you know what I'm saying. I know there's a lot 39 of people that put a trash, big trash bin and they want to dump their stuff 40 there, but if you could have some mechanic, have some type of security or 41 something because that is not a very good area (inaudible). Some of us 42 do work hard, there's a lot of people like this gentleman who's sitting right 43 in front of me who's got a beautiful house, takes care of it. There's others 44 that don't you know. We do have a high sense of robberies and burglaries 45 and thieves in the area. I recommend you don't allow putting nothing 46 outside because it'll be gone. Like I said I'm, I'm happy you're gonna build M 1 this house (inaudible) but those are the only worries that I have that 2 somebody might go by and steal you know or, or damage the house in 3 some way. I wish you the best of luck. And uh, I will, when I'm there I will 4 look after, you know that little (inaudible) in there. I don't (inaudible). I'm 5 sure you're not going to have any problems with anything. But all I ask is 6 that you can have some times it's taken me a variety of, some type of you 7 know protection for your property you know. I do have some problems 8 with the guys that live right behind me but I deal with the (inaudible) as we 9 speak and they're not up to par in a lot of things. I think that's a beautiful 10 house. (inaudible) up to par, I'm gonna have to start cleaning my land. 11 This is somewhere else you know. It's hard for me to spread around. 1 12 just came from Dallas like it I did last night and I looked at my (inaudible) 13 and oh my God, (inaudible) like the ... we welcome your dad. He will be 14 taken care of you know I'm gonna be living pretty soon right in that area 15 and I know (inaudible) the Munson Center (inaudible). 16 17 Williams: Okay. 18 19 Ortega: Congratulations and I will, I will be there for you guys 100%. 20 21 Williams: Okay. 22 23 Rosa Ruiz: Thank you sir. 24 25 H-Rogers: Just a, just a point of order. It may be best to allow the applicant to speak 26 and then open it up to the public which is the typical order of things but 27 you can just get back. 28 29 Williams: Yeah. 30 31 Rod Ruiz: If I could I was gonna say, to address some of the things you mentioned. 32 During the construction obviously we had advised the, the builder that he's 33 responsible for the items that are left there overnight during the course of 34 construction. And I had advised him that, just like any other, other site you 35 have to take care of your property because we've only built in so much as, 36 as a (inaudible) if there's anything that happens, so he, he is aware that he 37 needs to be, be responsible for the items that are left there overnight. My 38 dad does take pride in, in his ownership and he is looking forward to the 39 house being a, a nice addition to the, to the neighborhood and we 40 appreciate that and I know I've spoken to you before. And my, and to 41 address the issue about the historic, I had just been told previously that 42 Soledad was the end of the historic district. If you corrected me in saying 43 it goes further down then I'm, I, 1 stand corrected. What I was advised is 44 that just for an FYI where our property ended was the last block of the 45 historic district. If that's incorrect then ... 46 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Ortega: It's incorrect, it's right ... H-Rogers: Please state your name before speaking so we have it for the, for the record if you could. Ortega: I'm the owner of the home right across, right across, I do have a lot of history and very historical, you know history (inaudible). You know like I say we support you. You know we hope the best. Your dad will be taken care of, don't worry, you know. Good neighborhood. Rod Ruiz: Yeah. Ortega: You know but it that (inaudible) some other neighborhood. Williams: Point of clarification. The, the Soledad is the, is the, is the end of the Federal designated area. So the original Townsite. Rod Ruiz: Okay. Williams- The historic district does continue on further. Rod Ruiz: Okay. Williams: But the, but the, it is, it is, Soledad is the end of, of the actual Federal Historic District or the Federal Townsite. Ortega: Okay what's the difference between the Federal and ... Williams: There, there's more restrictions on the, the original Townsite area so. Chavez: I think that changed (inaudible). Williams: There's something that, there's a few more but, so. Ortega: What perspective? Williams: I'd have, we'd have to read through the whole thing but there is, there is designated difference between the two so, all of them have to come to this area, to this for review, but the, the, the original Townsite, Soledad is the end marks for it so. Okay. Dahlin: Is there a place that a person, a landowner, a tenant can go on the website and find this information that you're speaking of? Williams: Well the, the, the South Mesquite Design Overlay is on the website. 11 1 Dahlin: Okay. 2 3 Williams: So they can go there and get it so it's like. 4 5 Chavez: Could you continue? 6 7 Williams: Yes, please. 8 9 Chavez: We're getting too many interruptions, so we need to hear from you please. 10 11 Rod Ruiz: Okay. I have provided some additional pictures, samples of things that 12 we're looking to use as, as far as materials, mainly on the aesthetic part of 13 it. If you, and I e-mailed those to Katherine. 14 15 H-Rogers: And I'm trying to open them up, for whatever reason I have them open on 16 my computer and it's only showing the background of my computer. 17 18 Chavez: Well that's across the street. 19 20 H-Rogers: I'm happy to pass my computer around if you'd like to look. 21 22 Rod Ruiz: And I have them as well. But we were, if, if you want me to go into more 23 details. As far as colors we're just looking to do there ... those are some 24 of the sample colors as far as the stucco's concerned and we had two 25 colors in mind for the, for the overall color, color of the house, the home. 26 And then we were kind of going to touch on maybe some of the doors as 27 far as the, the doors that are visible to the street. The only door based on 28 the drawing is, is going to be Mesquite and we're trying to do maybe a 29 wooden, very southwestern kind of style home, door, something with a 30 little bit of character to it. And depending on what color we go with as 31 stucco on the outside we'll either keep the, all the wood trim in it's natural 32 state or a dark color, or we'll match it to a light blue that we're thinking of 33 doing and that color's also in here. 34 35 Hutson: Just a point that I'd like to clarify with you guys. The Overlay does not 36 have any color restrictions. 37 38 Rod Ruiz: Oh. 39 40 Hutson: That is a misnomer. It's never had. We made sure when we tightened up 41 the Overlay that again that that was not an issue. We have heard that in 42 the past from people and I'm not sure where that idea come from, but 43 we've never mandated that there's certain colors that need to be, to be 44 used. 45 12 I Dahlin: That was the big discussion of the building that just finished, the color. So 2 you're saying that it's not a part of us. 3 4 Williams: No. 5 6 Hutson: It is has not, it is not and never has been an issue. 7 8 Dahlin: Oh, okay. 9 10 Rod Ruiz: Having heard that, we are still keeping with the same colors that we're 11 thinking there. It doesn't change. And, and we're doing conservative 12 colors, something you'll find in Mesilla and, and south, and, and within the 13 community. There was a home on May Street that was a nice color of 14 grey and blue we thought maybe something like that. The, the taupe 15 colors that we see a lot, the, the sand colors. It's, I think it'll just be very 16 appealing as you, as street, as street value. Curb appeal will be nice on it. 17 18 Ortega: Is it gonna, is it, is it gonna have a rock wall? 19 20 Rod Ruiz: We haven't pictured, we haven't pictured the rock, the, the fencing on it, 21 but it will be Rockwell, rock wall and if not it'll be a concrete with the stucco 22 work, a block, concrete with the stucco that matches the, the exterior color 23 of the home. 24 25 CHAVEZ AND HUTSON SPEAKING IN THE BACKGROUND. 26 27 Ortega: The rock wall wouldn't be (inaudible). 28 29 Chavez: I want to say something. 30 31 Rod Ruiz: Okay. 32 33 Ortega, And another, you don't have to put a fence up like the neighbors behind 34 you. You'll be all right. 35 36 Hutson: (inaudible). 37 38 Ortega: Right Faith. (inaudible) put up a wall like the neighbors have got. 39 40 Chavez: Just, just to give you a point of reference and stuff, the, in the Mesquite 41 Historic District at one time it was a, a neighborhood of color. We had, 42 and, and I grew up there as a little kid, and there would be houses in, in 43 turquoise and, of course we still have two, three early hot pink houses, but 44 not ... she likes them, but just, just so you can feel comfortable that you 45 know, your, your colors are very conservative and stuff but just think about 46 it that you, you're open to a little bit more color if you want. It is a new 13 I house in, in that part of the neighborhood and like the gentleman behind 2 me said, it could be an opportunity for the rest of the neighbors to, wow 3 look at what they, how they painted it and how it looks. 4 5 Rod Ruiz: Okay- 6 7 Chavez- To get these folks to start doing some restoration. We've noticed that 8 other parts of the historic district, not necessarily when a new house is 9 built but when they start restoring another house and they add color and 10 they do all the stuff, all of a sudden within a few blocks around those 11 houses, everybody's kind of like, well we kinda like that color or you gonna 12 paint it or landscaping and stuff. So, you know if it's not set in stone it's 13 fine. 14 15 Hutson: Yeah. 16 17 Chavez: This is fine but I'm just saying use a little bit more imagination. If you want 18 to you can add a little bit more color. 19 26 Rosa Ruiz: Okay. 21 22 Chavez: Another question I have is, looking at the plans, um, you said something 23 that you're gonna do a door that's gonna be more of a New Mexico 24 southwestern look. Great. The only issue I have kinda is in the design is 25 the windows. 26 27 Rod Ruiz: Okay. 28 29 Chavez: I know they're sliders, right, correct? 30 31 Rod Ruiz: Yes. 32 33 Chavez: Okay. And know with slides they're, they're okay but if you could do the 34 mullions to make them look like panes. It ties in a little bit more with the 35 neighborhood or ... 36 37 Hutson: Let's see the window that you're (inaudible). 38 39 Rod Ruiz: The double hung. 46 41 Chavez: The double hung. If you could do that look too and, and, there's a lot of 42 double hung from the presentation we have that doesn't have the mullions. 43 That's okay, but it just so long as it fits a little bit more with the character. 44 That's the only, that's the only thing I have. And the other, here's another 45 question, I'm sorry for asking so many. The way the, the property line is, 46 are you putting in a wall or is it gonna be a wood fence? 14 1 2 Rod Ruiz: We were told that we could do anything other than chain link. 3 4 Chavez: Yeah. 5 6 Rod Ruiz: And, and that's fine. So on the south wall facing the south side of the 7 property faces Soledad, that will be a, brick or a concrete wall depending 8 on what we, if I may go on. On the north side facing the existing property, 9 that's got a chain link. We will, depending on the budget, depending on 10 what, what we do with that, if we put another wall against it, maybe just 11 down the, the wood panels, the six-foot wood panel that wall is what we're 12 thinking there. The house, the front of the house is gonna be facing 13 Mesquite so it'll be 25-feet from the, from the yard, from the, it'll be flush 14 with Mr.... 15 16 Hutson: Ortega. 17 18 Rod Ruiz: Ortega's property, pretty much flush, so, or aligned to his. So it won't be 19 too, too setback, it'll be 25, pretty close to Mesquite. We'll probably only 20 be utilizing half of the lot really when we, when we're all said and done and 21 then, but we're gonna be planned to fence it all in, especially because of, 22 just as my dad is a senior citizen, we wanted to keep him as secure as we 23 could so we know that we're going to fence in probably with a rock wall. 24 25 Chavez: And in the, my last question for right now, and gonna be doing some 26 landscaping. 27 28 Rod Ruiz: And landscaping. That's my sister's. 29 30 J. Ruiz: And landscaping, we don't have a full design yet but it's going to be desert 31 xeriscape, very low maintenance for my dad. 32 33 Chavez: Thank you. 34 35 Montano- Um, okay you were talking about the fence. My lot is the one on the 36 corner, the empty one. And my grandmother used to live there long ago. 37 But the fence, you know because it's an L-shaped ... 38 39 Rod Ruiz: Yes. 40 41 Montano: Property, so the fence will be an L-shaped property or, or will you take the 42 whole property. I don't know. 43 Rod Ruiz: Yeah. 44 45 Montano: Like ... 46 15 1 Rod Ruiz: Ideally, ideally we want to do the whole, separate our, our lot from, and 2 make it distinctive so you could see the two different properties. We 3 haven't completely decided what we, how we're going to address that L- 4 shape of it. If it's gonna be rock wall as well or if it's just gonna be a little 5 less, maybe a little bit less, more temporary or in, in, in fixture but we were 6 not, so we are going to separate it, we just haven't decided on exactly 7 what material we're gonna use to separate that portion of it. 8 9 Montano: And it's gonna be, and it's, it's zoned R-2, is that correct? 10 11 Rod Ruiz: Correct. And we spoke on the phone, right? Yeah. 12 13 Mach: Thanks for being here. 14 15 Rod Ruiz: Thank you. 16 17 Mach: And the pictures look really nice, especially the newer ones that are in 18 color, but like it's going to be a very nice addition to the street. I just had a 19 couple of questions about the front setback. That your plans show that it 20 was going to be 20-feet from the, 25 from the street or the sidewalk? 21 22 Rod Ruiz: Um, I think it's gonna be the sidewalk. I think, the minimum that's required 23 by the, by the City for it's regulation as far as the setback. The garage is 24 going to be the, the furthest, the furthest in and then there'll be a portion of 25 the rest of the house that will be a little bit further out. 26 27 Mach: Okay, part of the requirement for setbacks, for the front setback is that 28 they're kind of aligned with the other properties on the street. 29 30 Rod Ruiz: Correct. 31 32 Mach: So when I was going on Mesquite there doesn't seem to be any houses on 33 Mesquite side that are much more than five feet from the sidewalk or from 34 the street. 35 36 Rod Ruiz: I, I, we were told that we could kind of have, we could play with how far we 37 were setback because being in the historic district we didn't have to stay 38 with the, with the regular setbacks that were set for other parts of the City. 39 So we could play a little bit more with it. I know that where we have the, 40 the, the front porch into the house, the front window, that is aligned with 41 Mr. Ortega's property that's on the corner of Soledad and Mesquite. The 42 other house on the other one may be a lot closer, the house on the north 43 side, their front door is very, very close to Mesquite, but I think it's a front 44 door that's not, that's no longer used because they have access through 45 the backyard, side yard. I don't think that front door is ever even used. So 46 we didn't want to go as close as the house on the north and the next 16 1 nearest property because of the vacant lot is the one that Mr. Ortega owns 2 and we're pretty much on-line with what his front door is facing Mesquite. 3 4 H-Rogers: Just for clarification the garage setback, we do have more restrictive rules 5 within the City regarding garage setbacks. They do have to be 25-feet 6 back for single-family. That's required and has to do with the fact that 7 often time's people don't park in their garages and you have to have room 8 for the car plus room for people to be able to walk on the sidewalk. And 9 that, that's typically one of the reasons we have it. Also we also want to 10 see that it's pushed back behind the house as opposed to aligned with the 11 house. So I just wanted to clarify that there, we do have some hard and 12 fast rules regarding the garage setbacks in particular. 13 14 Mach: Right. And um, when I was, when I was riding on Mesquite I just did not 15 see any houses that were that far back. On the, on the west side the 16 house that's directly across the street from yours, I think I stepped off, it 17 was probably about 18 feet. 18 19 Rod Ruiz: Okay. 29 21 Mach: And then Faith yours is, yours is pretty far back. And there were other 22 houses on the other side, on the west side of mesquite that were quite far 23 back. So it, it's not a major concern of mine. 24 25 Rod Ruiz: Okay. 26 27 Mach: But according to the latest code, the latest code states that the front 28 setback within the range of existing setbacks and compatible with the 29 surrounding area. 30 31 Rod Ruiz: Okay. 32 33 Mach: And the surrounding area there, they generally mean all primary structures 34 on the same side of the block. So I know that there are some across the 35 street and I don't really want to belabor the issue but according to the code 36 it's kind of farther back than the other street, houses. I don't, though Mr. 37 Ortega your house is on the corner. 38 39 Ortega: Right on the corner sir, yes. 40 41 Mach: Of Soledad and Mesquite? 42 Ortega: Yes. 43 44 Mach: On the south, across the street from you. 45 46 Ortega: Yes. 17 1 Mach: Okay. Cause that didn't look like that one was that far back from the street 2 either. It looked like it was very close. 3 4 Ortega: Well you got to take into consideration also these houses were built many 5 years, they were built on stages, you know. You know (inaudible). Big 6 house (inaudible) stages and that's why we decided, well mine was 7 apartments, we wanted to turn it into one whole house and throw in walls 8 inside you know it was a jail at one time they were so thick. But the, you 9 know, it's, I, 1 think I have a question (inaudible). I have a question, on the 10 side are you going to divide your land and hers, is your house, I, I, 1 don't 11 know what the (inaudible) is now but if I can remember correctly it was 12 seven feet from the soffit to the wall. I do not have, the soffit, I don't know 13 if it's around the wall and to the wall to wall. It is seven feet or five feet? 14 15 Rod Ruiz: I believe we were, we were told I believe it was five -feet from the property 16 line. There is a, a, there is wire, or utilities on that so we might have to 17 provide, give it up more access than just the five feet that they're, that they 18 advised us of, but whatever the regulations are we're willing to, to 19 accommodate those. And as far as addressing Paul's point, if you would 20 like us to come further up to the street, we have no problem. We're not, 21 we're not set in stone with where we're at. If our, where the house is. We 22 can go further back, we can front, we, we're really just wanting to get part 23 of the neighborhood and, and get the project started so if we need to 24 come closer we're fine, but that's what we, I started working originally by 25 the City, the minimums the City had to build we needed to stay within. 26 27 Mach: Okay, again did the City staff when, did you bring up that point about the 28 setback of the front? 29 30 H-Rogers: The, the applicant and his, his builder and designer were provided all the 31 regulations. They knew that they had some wiggle room in terms of what 32 the setbacks were. They did know of course that the, the setback for the 33 garage as well had, has set, setback that they had to meet. One of the 34 other issues we faced in terms of the way the regulations are currently 35 written, they specify all structures on the same side of the block in that 36 particular section of street, in theory there's really only one which is the 37 property to the north and so we looked at a much broader swath in terms 38 of what made more sense in, in the general vicinity, but we didn't give 39 them a hard and fast setback number for the house in particular, that they 40 had a range to work with as according to the code. 41 42 Mach: Okay. And, and thank you. Again personally I don't have an issue with it. 43 It's just that these new codes were just approved, they're not even out for, 44 to the website yet and in the new codes there's a map on page V202 45 which is just a really nice, whoever came up with that, with that map and 46 shows different setbacks and how they work, so personally I don't have a m 1 problem with the fact that it's setback and there are some houses across 2 the street that are definitely that far back and farther. So the other 3 questions, another question that I had was the way that you've, you've 4 changed the garage to be on the north side of the house and there are 5 those electrical boxes, are those El Paso Electric? Are those coming 6 down? Or are those not going to be? 7 8 Rod Ruiz: The ones, are you speaking to the, in reference to those ones on Mesquite 9 Street? 10 11 Mach: Yes. 12 13 Rod Ruiz: I was told that those are the way that they are as is, (inaudible) 14 CenturyLink is one of them, the electric is another one, El Paso Electric, 15 but I told them ... they, they advised us that we could build, we would 16 obviously build around them, not to include them within our property so if 17 we were to build a fence to exclude those items, exclude those so they 18 were accessible by others and not have to enter the actual property so to 19 speak. 20 21 Mach: Okay, so, I mean your garage looks like it's going to be right in, in front of 22 those so that's not gonna be a problem for you backing in and out and ... 23 24 Rod Ruiz: The set, the set, the setback to the north is going to be five, the minimum 25 which I believe is five feet, so it may look that way but we've kinda plotted 26 it out already and, and, and configured it because my dad being 87, that 27 was a concern whether he was going to be able to drive in and out easily. 28 And there was enough room at the 25-feet. So again going back if you 29 need us to come back and come forward a little bit, that's okay with him 30 because that means there's less entrance space for him off Mesquite. 31 He'll be utilizing Mesquite and not Soledad. We were told that we could 32 come in through Soledad as well if we built the driveway from that street, 33 but we're not, we're not gonna do that at this time. We're just going to use 34 Mesquite. But to answer, it, it, it may look like they're right there but 35 they're, it does give him enough room to maneuver his, his car and, and. 36 37 Williams: Tony. 38 39 Dahlin: Well I'm sorry I don't what you're pushing for. 40 41 Mach: What am I pushing for? 42 43 Dahlin: Are you pushing for more of a setback or less of a setback? 44 45 Mach: The only thing that I was saying was that according to the code the 46 setbacks in the front will be the way that they're specified. I don't have a two 1 problem with it but if we need to have a variance because of that, then we 2 should make the variance. I, it's just ... 3 4 Dahlin: Well I lost that whole point some place. I don't know why we're having 5 discussion because they've already had (inaudible) back to meet the 6 existing codes and then, what did, did you want them to move it forward 7 more to, for aesthetics? 8 9 Williams: The, the, according to the code he is, and I was looking at it with him 10 there, the code does state that the house, the house, what's on the street 11 needs to be, that they need to match what's there. 12 13 Dahlin: Oooh. Oooh, 14 15 Williams: So if the house is, but the, as, as, and that, that's why he asked the 16 question, the, the City staff has, has already addressed the issue in that 17 they looked at a broader area and they've approved it the way it is and, 18 and Paul has no issues with the way it is. So ... 19 20 Dahlin: Where I come from it's always in line generally with all the houses. That 21 will establish the minimums and then you can go 25-feet. 22 23 Chavez: Okay I have another question. I've seen that you didn't add a back porch. 24 Are you not interested, are you not going to do a patio in the back or a 25 cover? I mean it's, it's, if you're gonna do it this would be the time to do it. 26 27 Rod Ruiz: As, as far as for the rendering for the City if we had, we were advised it 28 was, if we wanted to make changes down the road we could. Our budget 29 allowed us either a porch in the front or a porch in the back and we chose 30 to go with a porch in the front for now. And depending on where we're at 31 when we get further along and, and, and, and the monies that we have, 32 than we will, will consider the porch. 33 34 Chavez: Okay. 35 36 Rod Ruiz: And we also have to consider the rock walls around the property. 37 38 Chavez: Okay. 39 Rod Ruiz: So that's been that kind of, the fencing took priority over the, the back 40 porch. We wanted to keep it more secure than, than provide him a porch. 41 He'll be very close to Munson and that's his (inaudible). 42 43 Chavez: Thank you. 44 45 Williams: Any other questions? Thank you again for coming. We've got the, we'll 46 take a motion to, anyone want to make a motion? 20 1 2 Dahlin: I motion that we vote 3 4 Williams: Motion to vote for what? 5 6 Chavez: You have to make a motion to ... 7 8 Williams: You have to make a motion to ... 9 10 Dahlin: I motion that we vote for the approval of the owner's plan submission. I 11 don't have the language down in my head. 12 13 Williams: That's fine. So do we have a second? 14 15 Chavez: Second. 16 17 Williams: Okay, all those in favor. Any other discussion before? All those in favor. 18 19 MOTION PASSES UNANIMOUSLY. 20 21 Williams: It passes unanimously. 22 23 Hutson: Welcome to the neighborhood. 24 25 Rod Ruiz: Thank you. I'll pass that to my dad. His name is Pedro Ruiz, just to 26 reiterate that. 27 28 Williams: Okay. Thank you again. 29 30 Hutson: Thank you. 31 32 Chavez: Just to warn you she has a lot of parties. 33 34 Hutson: I'll (inaudible). 35 36 IV. OLD BUSINESS - NONE 37 38 Williams: Moving on to Old Business. There's none. 39 40 V. DISCUSSION OF OTHER ITEMS 41 42 Williams: Discussion of other items. Anyone have anything else to discuss? 43 44 45 46 21 1 VI. STAFF ANNOUNCEMENTS 2 3 H-Rogers: I just wanted to info, inform everyone that staffs working on a training 4 program for Planning and Zoning Commission and we're hoping to get 5 some of the other Boards and Commissions to participate in that. So as 6 soon as we get a, a little bit more solid information in terms of how that's 7 gonna go, we'll provide you ... 8 9 Williams: Good. 10 11 H-Rogers: The idea, the concept plan, what we want, want, (inaudible) training to 12 want to provide and hopefully be able to combine it with, with a lot of the 13 Boards and Commissions, however if it's, it's easier to do we can bring 14 that to you at a regularly scheduled meeting instead of having you at 15 Planning and Zoning. What I did want to reiterate that I, those trainings 16 are conceptualized to include everything from form based codes to 17 planning 101, to just parliamentary procedure in terms of, of you know 18 how to run a meeting, so to, it runs the gamut. So I just wanted to inform 19 you of that. 20 21 Williams: Good thank you. Yes. 22 23 Dahlin: You'll keep us posted. 24 25 H-Rogers: I will. 26 27 Williams: Okay. That was Staff Announcements. Sorry about that. 28 29 VII. ADJOURNMENT (6:52 p.m.) 30 31 Williams: So I think we can adjourn the meeting. 32 33 Chavez: So moved. 34 35 Hutson: No. No (inaudible). 36 37 Chavez: Okay, that's right we discussed that last time. 38 39 Williams: I don't have my little gavel. 40 41 42 43 44 45 ` 46 C airperson 22