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11-19-15LAS CRUCES AREA TRANSIT (RoadRUNNER) TRANSIT ADVISORY BOARD MEETING MINUTES The regular meeting of the Transit Advisory Board (TAB) was held on Thursday, November 19, 2015, at 3:00 p.m., in Conference Room — 203, Mesilla Valley Intermodal Transit Terminal, 300 W. Lohman, Las Cruces, NM. Members Present: Antonio Ringo, Chair; Ken Erhard, Vice Chair; Gary Manley; Stella Harvey; and Charles Clements. Others Present: Gil Sorg, City Councillor; David Maestas, Mike Bartholomew, Michael McAdams, Gabriel Sapien, Laura Todd, Raphael Garcia, and Margaret Hensley. I. Call to Order, Roll Call & Agenda Call to order at 3:07 p.m. by Mr. Ringo - Roll call was taken. Mr. Manley moved that the minutes from the last two meetings be approved. Stella Harvey seconded the motion. Motion passed. II. Public Comments Ms. Todd inquired if the new routes had started. Mr. Bartholomew stated that they have not yet started and that part of this meeting would include an update on the new routes project. Mr. Garcia stated that the public was not notified in a timely manner about the Transit Advisory Board meeting. The notice should be in Spanish and English. Posting times and places to post notices were discussed. Mr. Garcia also discussed how vehicles are parking in the no parking areas near Klein Park. III. Discussion Items Michael Bartholomew, Transit Administrator, made a presentation regarding Transit's Tariff. Was last approved in 2008 and to be reviewed every three years. Mr. Bartholomew did not recommend any fare increase. Mr. Bartholomew brought up several policy concerns. • The first policy statement was the classification of the status of a child. The inconsistency appears where in the tariff it is stated a group of children on a field trip each pay and in another location in the tariff three children ride free with a paying person over the age of ten. The question to the Transit Advisory Board is 1 Transit Advisory Board Meeting November 19, 2015 whether there should be a formalized policy on when a child should pay. Mr. Erhard inquired whether there has been a problem with the current practice. Mr. Bartholomew responded that there really wasn't a problem. Drivers can be confused because the bus schedule lists one type of policy and the tariff does not address groups at all. Often the groups do not advise in advance of when they will be riding so that these concerns can be addressed in advance. Sometimes the larger groups can put the route behind and it may take an entire shift to recover. The handling of groups in general will be reviewed by Transit to find ways to make the boarding and alighting experience more pleasurable for all passengers and staff. • The second policy point concerns Senior Fares. RoadRunner Transit has always considered eligibility at the age of 60 or older. The consensus from the board was to keep the Senior Fares the same. The third policy point concerns transfer procedures. There is a section call stop over privileges. There will be no stop over privileges will be allowed on any fare contained therein. The current use, advantages and disadvantages of transfers was discussed. • The fourth policy point concerns the South Central Regional Transit District is hoping near the beginning of 2016 to start another route system to the county. A question came up regarding the ability to move easily from one transit system to another. The question came up as to whether we could mutually accept transfers. The request that Mr. Bartholomew is making of the Transit Advisory Board is if the board thinks it is a good idea. Mr. Bartholomew could try to develop some language to include in the tariff to cover that situation. There would be no funds changing hands. It would be a reciprocal agreement between the SCRTD and RoadRunner Transit. The fifth policy point is that currently the tariff currently only has a category for full fare tokens. There are no reduced fare tokens. Similar to this is the sixth policy point regarding 30-Ride Passes. There is no real discount for the 30-Ride Passes as it is the same as paying as you go. Should there be a comparable discount as with the 12 tokens for $10 or no discount when purchasing tokens. The board discussed that the discount should carry over to the passes as well as the tokens. • The seventh policy point covers when a 31-Day Pass is sold and there is a holiday within the 31-day pass time frame. Mr. Bartholomew suggested that there be language added to clarify that there will be no credits issued for holidays on the unlimited passes. The board was in agreement on this addition of language to the tariff. • The eighth policy point is regarding attendants and companions on the Dial -a -Ride 2 Transit Advisory Board Meeting November 19, 2015 side. A Dial -a -Ride customer may be accompanied by an attendant without paying a fare. Companions are required to pay a fare. The clarification requested in the tariff is that the companion and or attendant should board and alight with the primary passenger. Mr. Ringo stated he thought the language is necessary. • The ninth policy point is to update the current language to where it reflects current ADA language. Specifically removing the word "dog" and replacing it with "service animal". Mr. Manley stated that there are two questions that can be asked of a passenger regarding a service animal boarding a bus. The first is, "Is it required because of a disability?" and "What is it trained to do?" Ms. Todd had a question regarding reduced passes. She was asking about keeping the senior reduced fares away from the disabled reduced fares. Mr. Bartholomew noted that often Transit is asked to provide numbers for the different categories of passengers and that we should look into separating them in the future. The final policy point is the bag limit policy. This policy originated as a Dial -a -Ride policy. This soon became a policy for both services. This policy needs to be differentiated between Dial -a -Ride and Fixed Route and the current policy should be simplified. There was discussion about two wheeled shopping carts, baby strollers, luggage and the number of bags allowed. It was decided that as long as the bags were out of the isle, it would be permissible. Mr. Bartholomew made a presentation regarding Transit Offenses. Some of the items in the ordinance are outdated and we also have new issues to deal with. One of the newest issues is an on -going problem that the drivers and passengers alike are having to deal with is e-cigarettes. Currently e-cigarettes are not prohibited by any city ordinance because they are not considered tobacco. The city's legal department has suggested instead of adding another prohibition in the Transit ordinance, this should be added to the clean air act. Transit is requesting feedback on this from the board. The board supported adding the e-cigarettes to the clean air act. • Another item that drivers and passengers are finding an issue is loud, boisterous or people disturbing the peace. This issue is actually covered by other city ordinances. There exists ways that these issues can be addressed. This includes interfering with the bus drivers' operation of the bus. The Transit Ordinance talks about willfully damaging, defacing, or removing any part or fixture of a bus. This includes vandalism and graffiti. There is a graffiti ordinance in the city. Transit Advisory Board Meeting November 19, 2015 Fare evasion, spitting on another person or vehicles, including defecating and urinating were other points to be included in the revision. Mr. Ringo inquired what suggestions there were to how these would be enforced. Mr. Bartholomew brought another driver point about knowingly leaving a package on a public bus to create alarm. This is currently addressed in the Transit and is punishable as a misdemeanor. Transit would like to see this considered a felony. Mr. Bartholomew was directed to bring the desired changes back to the board for review and approval. Mr. Manley excused himself from the meeting. IV. Updates Mr. Bartholomew presented on ridership on Fixed Route and Dial -a -Ride. Ridership has increased in both areas; 6% and 5% respectively. Mr. Bartholomew presented an update on the proposed service plan. There is a couple of hundred thousand dollar estimated cost to fund the transition. Bus stops will need to be moved, the AVL system will need to be updated, and new route maps printed to name a few of the major costs. There was discussion about presentations to new council members. Mr. Bartholomew had other updates regarding the following: the Triennial Review from FTA, EEO Plan has been completed and submitted to the FTA, Transit has had seven new Dial -a -Ride busses and two new Arboc light duty busses for Fixed Route delivered recently, and finally Transit has been working with Purchasing to get bids for security at the MVITT. V. Public Comment Mr. Garcia inquired about the staff vehicle at the MVITT. Mr. Garcia inquired also about the trash at the shelters, especially at the Mesilla Valley Mall. Ms. Todd brought up issues about trash on the busses as well. Mr. Bartholomew would know better the intricacies of what it takes to change so he would like for Mr. Bartholomew to provide a specific proposal for the board to review. Mr. Manley requested that a current copy of the tariff be provided to the board as reference. VI. Board & Staff Comments Councillor Sorg wanted to emphasize that Economic Development could also assist in many of the necessary changes to the proposed service plan. Mr. McAdams noted that two automatic passenger counters have been installed on two Transit busses. The system is very hi -tech and will enable us to find the most used stops. The busses that have the automatic passenger counters installed will be rotated throughout the system to gather information system wide. 4 Transit Advisory Board Meeting November 19, 2015 Mr. Bartholomew noted that Main Street is now open and that is alleviating many delays on Route 10. However, Routes 60 and 20 are experiencing construction delays due to the Missouri bridge project. VII. Adjournment Mr. Clements motioned for adjournment with a second from Ms. Harvey; motion passed, meeting adjourned at 4:40 p.m. The next regular scheduled meeting is for January 21, 2016. Prepared by: , Margaret ensley, Adminis ative Assistant Approved by: Date: O?/ �4�p 5 Transit Advisory Board Meeting November 19, 2015