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11-14-18 YB1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 PARKS AND RECREATION YOUTH BOARD November 14, 2018 Following are the summary minutes from the Parks and Recreation Youth Board meeting held on Wednesday, November 14, 2018 at the Parks and Recreation Conference Room, 1501 E. Hadley, Las Cruces, New Mexico. PARKS & RECREATION YOUTH BOARD MEMBERS PRESENT: Katie Allbright Emma Christiano Jocelyn Contreras Cade Creason Kaitlin Nicole Fitzherbert Esther Heerema Nyasia Lambert-White Karen Melo Tanner Nielsen Miranda Romero PARKS & RECREATION YOUTH BOARD MEMBERS ABSENT: Annalise Edwards Elizabeth Furr Susannah Jozwiak Jonathan Lee Sarah Rodriguez OTHERS PRESENT: Officer A. Lazarin L827, Las Cruces Police Department Robert Nunez, Recreation & Youth Services Administrator Sonya Delgado, Parks & Recreation Director Martha Moreno, Recording Secretary The meeting was called to order at 5:37 p.m. by Chair Katie Allbright and recognized the meeting as having a legal quorum. I. INTRODUCtiONS Board members introduced themselves. Staff introduced themselves and stated their position. II. CONFLICT OF INTEREST No conflict of interest. Ill. APPROVAL OF AGENDA Katie: Advised the board there is a change that needs to be made to agenda before it is approved. Move VII. New Business, A. School Safety 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 Miranda: Miranda: (Informational)-Officer Antonio A. Lazarin under VI. Unfinished Business, A. Moved to move Item A. School Safety under Unfinished Business, A., seconded by Karen. Motion carried unanimously. Moved to approve the Agenda as amended, seconded by Karen. Motion carried unanimously. IV. APPROVAL OF MINUTES Cade: Moved to approve minutes for October 17, 2018 as presented, seconded by Esther. Motion carried unanimously. V. PUBLIC COMMENT No comments. VI. UNFINISHED BUSINESS A. School Safety (Informational)-Officer Antonio A. Lazarin Officer Lazarin of the Las Cruces Police Department provided the board a review of ALICE (Alert, Lockdown, Inform, Counter, Evacuate) training that is taking place with Las Cruces Public School staff (limited students if a waiver is signed). A PowerPoint can be made available for additional information. Robert: Will you be providing training to charter/private schools? Ofc. Lazarin: Yes, if it falls under the Las Cruces Public Schools. If there are schools that are interested in the training, they need to reach out to us. Katie: What action as students can we take to protect ourselves and other students. Ofc. Lazarin: Teachers are being trained so they may relate this information to their students. You are response of taking care of yourself first. A. Feminine Health Issues and Solutions (Update) Katie: Karen: Katie: Robert: Opened for discussion. The issue is that the students are not being educated. Schools have health class's and provide videos, is it helpful? Madam chair and board members I think we should discuss this topic further, at a later scheduled board meeting. Possibly reaching out to Las Cruces Public Schools Administration to see how feminine health issues and education about sex and healthy decisions could be addressed to students. Members. contacting LCPS Health Services, School Counselors, 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 Department of Health, NMSU Nursing Program, Dona Ana Community College -Nursing Department for resources and how this can be implemented. Identify members that would be interested in contacting these groups. Katie: Will discuss this topic further at a later scheduled board meeting. B. Healthy Decisions and Education about Sex (Update) Katie: Will discuss this topic further at a later scheduled board meeting. C. Outreach to Middle & High Schools (Update) Katie: Emma: Katie: Miranda: Opened for discussion. Are we outreaching on the Youth Board or specific topics? Possibly discussing some of the topics that we are addressing (Feminine Health, Healthy Decisions, etc.) to students. During the holiday's there are donation drives. Possibly have a donation drive and giving to an organization. We would be connecting with the schools and community. D. Fall Events (Update) Robert: Sonya: Katie: Miranda: Kaitlin: Karen: Katie: Madam chair and board members I have provided you a schedule of events in the community. The Parks & Recreation Department will have a booth, providing hot cocoa, cookies and candy canes and the Tree Lighting event on Saturday, December 1. Visit Las Cruces is the organizer for this event. Madam chair and members of the board we work hand in hand with Visit Las Cruces, Parks & Recreation is responsible for all the decorations at the plaza. This year we will have a photo area for families. The teen mobile will be providing games. Other departments participate providing other activities such as arts and crafts. If you have an activity that you would like to do, we will assist with space, supplies We should all be there, open for discussion. You can order from Amazon ornaments, bookmarks, foam paper, stickers, glitter glue, etc. Making ornaments and placing hand print on it. Cut out hand prints, painting, creating reindeers, etc. We should make this a priority, everyone should be there. Youth Board will provide an arts & crafts booth at the City Tree Lighting Event, Saturday, December 1 from 4:00 p.m. -8:00 p.m. at Plaza de Las Cruces. Will send notice through GroupMe. Make sure you wear your shirts and name tag. 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 Sonya: Madam chair and members of the board for the holiday administration office will provide a jacket, sweater something to keep you warm for those that participate. We will be set up on the west side of the plaza closest to the stage. VII. NEW BUSINESS B. Toy Drive (Action) Katie: Kaitlin: Miranda: Nyasia: Katie: Robert: Tanner: Robert: Katie: Sonya: Nyasia: This is not necessarily only for a toy drive it can be for other items, such as can foods, and donate to the soup kitchen. When my mom worked for the schools, they would collect blankets, other items like toothpaste, they would collect the extra's from hotels such as: shampoo, soap, and different items; they would give to the Gospel Rescue Mission. People make shoe boxes and provide everyday items toothpaste, toothbrushes, shampoo, conditioner, things that they can use. My church one year made blankets to give. My mom works for the Veterans Department they collected can food, blankets, toothpaste and donated it to the veterans, homeless, seniors, and children. Maybe do a blanket drive. Any ideas or thoughts? We would need to ask if boxes can be placed in the schools. Madam chair and board members we need to decide on locations, if we decide on the schools will need to ask administration. Also decide on what you would like to have donated: blankets, toiletries, and can goods. We work with different organizations and will assist in choosing an organization, or families in need. You necessarily don't need to buy a blanket you can make it. Madam chair and board members we can reach out to Best Buy, Sears and Lowes for boxes. We will get the decorations and tape to decorate the boxes. I will send an email to Las Cruces Public School Administration requesting permission. Members should reach out to the principal at their school. Members please reach out to your principal by Friday, November 16. Madam chair and members of the board you may want to prepare a short letter explaining who you are, and what you would like to do. Robert and Martha will assist you. Moved to have a blanket and toiletries drive, seconded by Kaitlin. Motion carried unanimously. 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 C. Holiday Board Social (Informational) Katie: Having a holiday social maybe a white elephant exchange party. Looking at possibly Saturday, December 15 at 6:00 p.m. Where? D. December Meeting (Action) Katie: Katie: Esther: Our regular scheduled meeting in December is the 19th. That's our last day of school for the fall semester, possibly members will leave for the winter break. Do I have motion to move December meeting date to Wednesday, December 5, 5:30 p.m. Moved to have meeting on December 5, seconded by Nyasia. Motion carried unanimously. VIII. STAFF MEMBER COMMENTS No comments. IX. BOARD MEMBER COMMENTS Katie: Want to stress the importance of attending meetings and events; understand that things come up or have other engagements. Thank you for coming. X. ADJOURNMENT Nyasia: Moved to adjourn, seconded by Cade. Motion carried unanimously. Meeting adjourned at 6:54 p.m. 5