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LCU Administrative Report Feb2020 Isw City of Las Cruces' MOUNTAINS OF OPPORTUNITY Las Cruces Utilities Board of Commissioners Administrative Report GRjj UTILITIES Cily of Las Cruces' Topics 1 ) Internship Program Update and Presentation of the First Graduate — Errol Lockett 2) Recycling Update by SCSWA 3) Billing & Receivables 4) LCU Human Resources (HR) Activity Report 5) Water Litigation 6) Projects 7) Board Resolutions 0 Recycling Update ■ Link to SCSWA presentation 0 Billing and Receivables ■ Utility Assistance Programs — January Report: ❑ Payment Plan Agreements: ■ 5 new agreements ❑ Preferred Payment Date: ■ 21 new requests ❑ Budget Payment Plan: ■ 2 new agreements ❑ Promise to Pay: ■ 2,156 customers requesting extended due date ❑ LIHEAP (Low Income Home Energy Assistance Program): ■ 119 customers receiving $35,920 in assistance 0 Billing and Receivables . . . (cont. ) ■ Utility Assistance Programs — January Report: ❑ Charitable Fund Sources: ■ 15 referrals ❑ Casa de Peregrinos: ■ 71 new customers ❑ Casa de Peregrinos FY20 YTD Summary: ■ Utility Bill Assistance Budgeted $100,000 ■ Utility Bill Assistance Expensed $ 63,542 ■ FY20 Available Assistance $ 36,458 Billing and Receivables . . . (cont. ) ■ Casa de Peregrinos FY20 YTD Report Utility Bill Assistance Available $36,458 36% Utility Bill Assistance Expensed $63,542 64% Utility Bill Assistance Expensed Utility Bill Assistance Available LCU Human Resources (HR) Activity Report: Vacancies Total Vacancies by Month Vacancies by Lines of Business 54 20 18 52 18 52 16 16 14 13 13 50 12 1111 11 10 48 10 9 47 8 8 7 7 6 46 6 5 5 5 4 4 44 4 44 2 2 2 2 0 42 0 42 a a a 40 11/01/19 12/01/19 01/01/20 02/01/20 P Pa —Total Vacancies ■11/04/19 12/02/19 ■01/02/20 ■02/03/20 SBP Result: Fill Vacancies within 6 Weeks # Weeks in Current Hiring Process Hiring Workflow by Task Owner 80% 02/01/20 M 01/01/20 70% 69% 12/01/19 60% 59% 53% 53% 11/01/19 50% 23 24 25 26 27 28 29 30 42% ■#Weeks in Process 40% 38% 36% 45 31% 40 30% N 35 a� 0 30 0 20/o a 25 N 20 9% 10% 5% 5% 15 10 IN 0% 0% IN 5 11/01/19 12/01/19 01/01/20 02/01/20 0 �� �� �t LC U ■H R ■I n Flow ay �am Kati Pa LCU HR Activity Report: Progress ■ Set overall goal of five or less vacancies by the end of FY20 ■ Remitted reclassification & position review requests ■ Completed a review of all temporary positions ■ Looking forward : E Apprentice programs for electricians, pipefitters & heavy equipment operators Coordinating with NMSU's EDGE and MPA programs Review longevity and identify potential retirees * Review span of control for all supervisors 0 Water Litigation ■ TX v. NM & CO: Special Master status conference last week of March or early April LCU meeting with State Engineer on January 23, 2020: ■ Discussed legislative support for litigation and pilot project funding that could lead to some form of settlement ■ Griggs Walnut Federal Litigation : Received a draft of the Consent Decree from DOJ/EPA. Getting close to final settlement. m February 2020 Projects Update ■ Talavera 8-Inch Steel HP Gas Extension , Project No. 18-19-061 ■ Sandhill Sewer Interceptor, Phase I , Project No. 18-19-076 ■ City of Las Cruces Power Purchase Agreement, Resolution No. 20-083 m Talavera 8- Inch HP Gas Extension , Project No . 18- 19-061 ■ Contractor — DuCross Construction ■ Contract Cost — $1 ,517,990.98 ■ Contract Time — 245 workdays ■ Start Date — March 4, 2019 ■ Estimated Completion — February 24, 2020 Fabrication of steel pressure test ❑ Contract time suspension was issued to the contractor as of December 20, header. 2019, to allow for the implementation of new Hydrostatic Pressure Test procedure ■ Percent Complete — 93% (Construction) � � ■ Percent Complete — 93% (Payment) ■ Summary of Project (based on approved pay applications): Approximately 13,750 linear feet of steel High-Pressure pipeline is scheduled to be hydrostatically tested on February 10, 2020 Approximately 120 linear feet of steel High-Pressure pipeline is remaining to be connected, purged, and back-filled Nitrogen filling of pipeline for Pending items to be completed; reinstall signs, restore grades, and reseed the pressure test at 1 ,013 psig. project area Sandhill Sewer Interceptor Phase I , Project No . 18- 19-076 .,' �► w4I �'. a �'`v A1fY'�� ..`�^,./'' '♦ W, 4 -:i.c'rr" ,,,,/Yrt'•.,�'� 'Ev�; - y'4 �';kY. A•�S �l� •�ff.�-"'� yy �i'�`��h i Y 'i`., 3 if 2q+ 0- p ( ' 4 7.! ♦�fi `*. etc ,. y� ``�� '"♦•'�`�+� � y�, • � �'�3.,y b `` `Y. �� .:_ t, - '° � Jack&Bore beneath I-25 t•� , f� +►' - Sy. ♦ has been completed. , f " a :-+yyy!I.� � � �,• gyp. 9i �" .� _ �� 1`S' »\ .�,.: w�'R'�.,`5y�, ` mix *. ;�'_., ..., w ' �'�•- iy t '4�,�' '�r2-_ v"ni��a.a � 1 '._ A� �`,� � i�r." _ ;..y;��'. *♦ I ley } �.y' `` x��� ��x� � � � new 15-inch SDR-35 sewer pipe � _ cow ��� completed to date. yA , - c wm�, � Sandhill Sewer Interceptor Phase I , Project No . 18- 19-076 . . . (cont. ) -----_ - - - --- ------- ■ Contractor — Timberland Construction Inc. ■ Contract Cost — $1 ,240,008.00 . ■ Contract Time — 75 workdays ■ Start Date — September 9, 2019 p ■ Estimated Completion — February 21 , 2020: Stop work was issued between October 7, 2019 and October 28, 2019 to allow time for the redesign alignment between manholes 1 and 8. There have Manhole base installation also been several rain days that have delayed the project end date. ■ Percent Complete — 65% (Construction) ■ Percent Complete — 41 % (Payment) `� � ■ Summary of Project: Approximately 6,040 LF of 15-inch sewer line has been installed ❑ Twelve manholes have been installedr = ❑ Approximately 560 LF of 30-inch steel casing has been installed via jack and bore across Lavender Drive, Elks Drive and 1-25 - ; I. "'�. Bore across 1-25 m City of Las Cruces Power Purchase Agreement (PPA), Resolution No . 20-083 MUNICIPAL RENEWABLE ENERGY GOALS Year % Renewable Energy Total Kilowatts (KW) Needed 2022 25 57000 2030 50 107000 2050 100 207000 m City of Las Cruces Power Purchase Agreement (PPA), Resolution No . 20-083 . . . (cont. ) ■ Request for Proposal No. 19-20-005, issued July 9, 2019; due date August 15, 2019 ■ 38 firms solicited; 5 proposals received ■ Evaluated by Selection Advisory Committee August 2019, interviews with 2 highest scoring firms September 2019 ■ Recommended Award to Ameresco, Inc. of Phoenix, AZ m City of Las Cruces Power Purchase Agreement (PPA) , Resolution No . 20-083 . . . (cont. ) Legend EI Centro Blvd W (� Booster Station w w0 Production Well C� Sewer Lift Station _ o Airport Area Wastewater Treatment Facility m:�- 70I P �f City Limit a • •- DA �� 2 • 4 BOOSTER ST . - TELSHORBOOSTER-STATION �. --•- n. _ -' IRPORT ELEVATED BOE TERZSTATION `""'".- ❑w F - �c` Solar Sites Overview C—P1 � 2 0 2 Miles P y� 11/20/2018 ryo N¢ m City of Las Cruces Power Purchase Agreement (PPA) , Resolution No . 20-083 . . . (cont. ) 2011 Convention Center 71 .8 2019 Well 43 (SLO) 693.0 2012 MoNaS 27.6 2019 Well 42 (SLO) 686.1 2013 City Hall 105 2019 Well 68 (SLO) 207.9 2016 LCR Aquatic Center 244 2019 Well 63/Booster (SLO) 485.1 2016 Convention Center 29 2019 Southfork Lift Station 152.2 2016 EM Water Reclamation Fac 328 2019 Well 71 325.7 2016 Sage Cage 29 2019 WM Water Treatment Fac. 277.2 el o 016 Munson Senior Center 122 2019 Airport Facilities (4) 152.4 02016 EM Public Safety Complex 200 2019 Fire Station 7 34.7 2019 Police Station (in progress) 246.9 VI TOTAL 3014.6 2 22. TOTAL 1403.3 - • Total City of Las Cruces Power Purchase Agreement (PPA), Resolution No . 20-083 . . . (cont. ) PPA COST EPA AVOIDED COST $/KWH $/KWH Energy charge $0.065 $0.05946 Fuel charge (FPPCA) $0.00 $0.009787 Renewable PS 0.00 $0.010154 Recovery TOTAL $0.065 $0.079491 Board Resolutions Resolution No . 19-20-058A Pre- 1965 Foothills Landfill Hauling Services B-5 WASTE AREA 1 B-29 6T-It B-1 20,995 CY 8-W 8-6 6-25 • • 1 0 24 a B-9 B-26 1.5 •T-2 T 1 11 6_5 2 B-4 B-2 EXPLJWATION • •T-21 • T-0 •T-20 P.:�trarr.0 ro wa s B-7 3 • B-1 O • CTO-sro«201a) • 1 • 8-12 5 • T� •B-1 (T-m-p q e.o T-1 O CT��"'�-2016) 2 ; WASTE AREA 2 Low=,at..—r F+rcfvre WASTE AREA 3 •8-12 13,010 CY T� r..cp�se.ow.p 13.928 C Y 8-13 • •9.5 m d wuck s(7q d,rw. T-20 1T-14 (�aoom 2016) • Lncmde of v.t.f+i[lv+sas 7-11 8-76 3s2•B 15 8�8 • T-22 •s7A) 3_5 �trws{T --C,6 B-18 WASTE AREA 4 T-19 4 • T-23 ` 52,570 CY 'gip • -13 8-19 5_5 T-15 • T-16 • • 1 5_5 20 1 •1 T T�24 4 • 8-27 4 2 T-17 B-14 T� 1.5 3 6-21 • 13 T� 6.22 T-3 o aoo 7 13 8-24 3 PRE-1965 F007144LL5 LANDFILL PR4M.)6CTEa WASTE T"ICKNESS T-4 w aw.cca,+cw 9.5 'W '- L+ Resolution No . 19-20-066 JHWWTF Site Improvement mador,A►re *� _ * 4 15 4Lr w� Jr Project Area fIrE # `f• r' fii•. .�.fi r � •- �i w �. r je gr ` 0 f �"`'� Resolution No . 19-20-095 JHWWTF East Primary Clarifier Rehabilitation Design 'W - I'll - - i Amb 4M 3 W AMta or Ave r frE r Vllest Primary Clarifier r ` fir--, East Primary Clarifier 3 Resolution No . 19-20-095 JHWWTF East Primary Clarifier Rehabilitation Design 'W - I'll - - i Amb 4M 3 W AMta or Ave r r f� r� Vllest Primary ClarifierOP f. { ��off to V e. - t x 1 f b fit �t r rt r _. East Primary Clarifier 3 ;' .:- " Resolution No . 19-20-LCU016 : Change Order No. 2 for Molzen Corbin and Associates ■ Discussion End of presentation . . . „q °"tee .7 �w 0 my of[as Cruces,