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WS FY21 Proposed Budget Ops 031220 CitirN98NChir of las Cruces' TAIRS • # • PP0F1TI Mi TY Las Cruces Utilities Proposed FY21 Budget LCU Board March 12, 2020 � ORV� City of las Cruces FY21 Fund Summary Index ■ Shared Services (51xx) ■ 51007 51507 5160 ■ Gas Utility (52xx) ■ 5200, 5205, 5250, 5260, 5270, 5271 ■ Water Utility (53xx) ■ 5300, 5301 , 5305, 5320, 5345, 5346, 5347, 5348, 5349, 5350, 5360, 5375, 5378, 5379 ■ Wastewater Utility (54xx) ■ 5400, 5401 , 5405, 5420, 5445, 5446, 5447, 5450, 5460, 5479 ■ Solid Waste Utility (55xx) ■ 5500, 5505, 5510, 5560 ■ Griggs Walnut ■ 27807 3618 ■ EGRT ■ 2800 Proposed Budget Themes ■ Continuation of Strategic Business Plan Objectives ■ Performance Contracting: Completion of AMI (Advanced Metering Infrastructure) Installation Wastewater Investment Grade Audit/Installation Contract ■ Continuing long-term water well replacement program ■ Streamline personnel functions across all Utilities to improve efficiency and quality of service ■ Aligning Utility Master Plans with Elevate Las Cruces 0 Proposed Budget Themes . . . (cont. ) ■ Enhance Utility Training and Education Opportunities: Expanded Internship Programs EDGE & NMSU MPA Partnership Trade/Journeyman Apprenticeships Hosted LMS Site ■ Refine Recycling Partnership with SCSWA (South Central Solid Waste Authority) ■ Implementation of Updated Water and Wastewater Impact Fees 0 Litigation ■ Water Litigation continues to be at the forefront with : TX v. NM and CO case before the U.S. Supreme Court OSE/Legislative Conservation Pilot Project ■ Griggs Walnut Superfund project: Continue implementation of new Administrative Order Federal Litigation reaching fruition via Draft Consent Decree 0 Capital Projects ■ ICIP presentation ■ Gas expenditures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 6,555,001 Funds 5250, 5270 ■ Water expenditures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2,318,528 Funds 5301 , 53457 53467 53487 53507 53757 53787 5379 ■ Wastewater expenditures . . . . . . . . . . . . . . . . . . . . . . . . . $ 4,460,163 Funds 5401 , 54467 54477 54507 5479 ■ Solid Waste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 125,000 i Fund 5500 0 Equipment (Rolling Stock) ■ Shared Services: ❑ 4 requests $183,000 (3 replacements, 1 new request) ■ Gas: 6 requests $380,000 (all replacements) ■ Water: 3 requests $143,000 (2 replacements: 1 -I1PP replacement-split, 1 new request) ■ Wastewater: ❑ 1 request $42,000 (IPP replacement-split) ■ Solid Waste: Li 2 requests $305,000 (both replacements) ■ Excludes $1 .2 million bond refund equipment purchases ■ Deferred FY20 purchases and limited FY21 0 Transfers ■ Gas transfer to: Equipment Reserve fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $171507000 Contingency fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 5007000 ■ Water transfers to: Equipment Reserve fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 1867000 ■ Water Rights transfers to: Equipment Reserve fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 2507000 0 Financial ■ Rate Reviews: Solid Waste Gas ■ Budget Proposal: Operational expenses status quo i Increase in debt service Increase in personnel based on city wide benefit changes ■ Utilization of Existing Bond Funds for Projects ■ New Bond Funds for Capital Projects: $10.5 million in Water and $3.3 million in Wastewater ■ New Bond Funds for Wastewater Investment Grade Audit: $9.4 million 0 Fund 5200 - Gas $14,000,000 Growth in sales, no new rates • Overall increase due to the transfers to Shared Services and to the other Gas Funds $12,000,000 $11,755,067 $11,103,858 $10,425,195 $10,000,000 $8,000,000 $8,013,791 • Removal of two positions $6,000,000 $4,229,127 $4,223,408 Operating Components: $4,000,000 1.Transfer to Gas Funds - Increase $1,500,000 $2,000,000 2.Transfer to SS - Increase $651,586 3.Administrative Transfers No Change 4.Operations Revenues Operating Personnel % Change: 5.86% 30.09% - Increase $259.81F -0.14% Budget FY20 Budget FY21 m Fund 5300 - Water $25,000,000 New rate revenues Increase due to the transfer to Shared $20,197,018 Services $20,000,000 $19,101,756 $15,609,370 $15,640,752 $15,000,000 $10,000,000 4 Vacant positions being filled Operating Components: 1.Transfer to Water Funds $5,000,000 $3,947,745 - Decrease $671,954 $3,436,640 2.Transfer to SS - Increase $565,377 3.Administrative Transfers $- - No Change Revenues Operating Personnel 4.Operations Change: 5.73% 0.20% 14.87% - Increase $137,959 Budget FY20 ■ Budget FY21 m Fund 5400 - Wastewater $16,000,000 F. New rate revenues $14,410,669 $14,602,091 $14,000,000 Decrease transfers to Wastewater Funds $12,000,000 $10,630,041 $10,516,604 $10,000,000 $8,000,0Qo F--Removal of two positions $6,000,000 Operating Components: $4,000,000 $3,649,753 $3,599,922 1.Transfer to WW Funds - Decrease $1,016,000 $2,000,000 2.Transfer to SS - Increase $553,385 3.Administrative Transfers $- - No Change 4.Operations Personnel Revenues Operating Change: 1.33% -1.07% -1.37% - Increase $349,178 ■ Budget FY20 Budget FY21 Fund 5500 — Solid Waste • Growth in sales, no new rates $16,000,000 • Decrease in Transfer to the Solid Waste Funds $14,336,445 $14,708,317 $14,000,000 $12,721,464$12,614,408 $12,000,000 $10,000,000 $8,000,000 F--Vacant positions being filled $6,000,000 Operating Components: $4,000,000 $2,638,297 $2,758,649 1.Transfer to SW Funds - Decrease $900,000 $2,000,000 2.Transfer to SS - Increase $565,557 S- 3.Administrative Transfers - No Change Revenues Operating Personnel 4.Operations Change: 2.5900 -0.84% 4.56% - Increase $227,387 Budget FY20 Budget FY21 Fund 5100 — Shared Services • Increase of transfers from other funds and $16,000,000 includes a one-month reserve fund balance $14,149,210 $14,000,000 Engineering Allocation to personnel and $12,391,920 Training program reallocated $12,000,000 • Addition of PW Engineering $10,000,000 programs $8,000,000 $7,141,436 $7,247,589 $6,123,717 $5,889,122 $6,000,000 $4,000,000 $2,000,000 11 1 Change: Revenues Operating Personnel 14.18% -14.25% 23.07% ■ Budget FY20 ■ Budget FY21 m Operating Fund Balances $x,000,000 $4,515,348 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,397,920 $1,246,152 $1,000,000 — $919,662 $691,142 $551,412 $500,000 $434,097 $82,621 $_ Budget FY20 Budget FY21 Revised Proposed 5200 Gas 5300 Water 5400 WW 5500 SW i Capital Fund Balances $1,600,000 $1,496,293 $1,400,000 $1,200,000 $1,000,000 $80o,000 $600,000 $400,000 $341,894 $200,000 $166,151 $144,070 $73,613 $70,981 Budget FY20 Budget FY21 5250 Gas -5350 Water 5450 WW Equipment Fund Balances $3,000,OC $2,500,000 $2,000,000 $1,823,435 $1,662,617 $1,500,000 $1,000,000 $559,199 $500,000 $189,375 $191,204 $268,084 $48,669 $54,053 Budget FY20 Budget FY21 5260 Gas 5360 Water 5460 WW 5560 SW Proposed Budget Summary ■ Personnel budget increases reflect anticipated salary & benefits increases including healthcare ■ Revenue projections based on known and measurable factors: J Water and Wastewater rate adjustment included ❑ Gas-no anticipated revenue from rates Solid Waste-anticipated rate adjustment revenues not included ■ Fund rehabilitation and development projects in the ICIP with existing bond funds ■ Moderate fleet & equipment upgrades across all Utilities Appendices 0ORVo ag City of las Cruces Shared Services Allocation Solid Waste za% Gas 27% WW D*VdopnMVt 0.32% Wastewater Water 23% 25% Water Nights Aoq 056% Water Development 039% 1 CITY OF LAS CRUCES Rolling Stock Equipment Summary FY21 Line of Business Item Description I Qtyj Cost I Funding Meter Reading Ford F-150, 4X2, Regular Bed 1 $45,000 Shared Services Meter Reading Ford F-150, 4X2, Regular Bed 1 $45,000 Shared Services Meter Reading Ford F-150 Super Duty, 4X4 1 $48,000 Shared Services Field Services Ford F-150, 4X4, Short Bed 1 $45,000 Shared Services Gas A & G Ford_F-150,4X4 1 $48,000 Gas Gas Construction & Maintenance Ford F-250, 4X4, Utility Bed 1 $55,000 Gas Gas Construction & Maintenance Ford F-250, 4X4, Utility Bed 1 $55,000 Gas Gas Construction & Maintenance Ford F-550, 4X4, Utility Bed 1 $92,000 Gas Gas Pressure & Service Ford F-350, 4x4, Utility Bed 1 $65,000 Gas Gas Pressure & Service Ford F-350, 4x4, Utility Bed 1 $65,000 Gas Water Admin Fire Truck, 50/50 w/ Fire Dept 1 $75,000 Water Water Line Maintenance Ford F-150, 4X4, Utility Bed 1 $50,000 Water Pollution Prevention Transit E-350, 30% Water $18,000 Water Pollution Prevention Transit E-350, 70% Wastewater 1 $42,000 Wastewater SW Fleet Ford F-250, 4X2, Utility Bed 1 $55,000 Solid Waste SW Commercial Collections International Roll Off 1 $250,000 Solid Waste CITY OF LAS CRUCES Rolling Stock Equipment Summary FY21 Department UTILITIES Prepared By Abner D.Gomez Date 01/22/20 Phone# 528-3520 Rank` Item ReplacedUnit Total Fund No. Fund No. Fund No. Fund No. Fund No. Order Line of Business Org Obj Description Vehicle Qty Cost Cost 5160 5260 5360 5460 5560 1 Meter Reading 50734008 807000 Ford F-150,4X2,Regular Bed 31101 1 $45,000 $45,000 $45,000 2 Meter Reading 50734008 807000 Ford F-150,4)(2,Regular Bed 30731 1 $45,000 $45,000 $45,000 3 Meter Reading 50734008 807000 Ford F-150 Super Duty,4X4 31104 1 $48,000 $48,000 $48,000 1 Field Services 50734011 807000 Ford F-150,4X4,Short Bed NEW 1 $45,000 $45,000 $45,000 1 Gas A&G 50234002 807000 Ford F-150,4X4 31328 1 $48,000 $48,000 $48,000 1 Gas Construction&Maintenance 50234004 807000 Ford F-250,4X4,Utility Bed 31430 1 $55,000 $55,000 $55,000 2 Gas Construction&Maintenance 50234004 807000 Ford F-250,4X4,Utility Bed 31431 1 $55,000 $55,000 $55,000 3 Gas Construction&Maintenance 50234004 807000 Ford F-550,4X4,Utility Bed 28593 1 $92,000 $92,000 $92,000 1 Gas Pressure&Service 50234010 807000 Ford F-350,4x4,Utility Bed 31182 1 $65,000 $65,000 $65,000 2 Gas Pressure&Service 50234010 807000 FordF-350,4x4,Utility Bed 31187 1 $65,000 $65,000 $65,000 A Water Admin 50334005 807000 Fire Truck,50/50 w/Fire Dept NEW 1 $75,000 $75,000 $75,000 1 Water Line Maintenance 50334008 807000 Ford F-150,4X4,Utility Bed 22294 1 $50,000 $50,000 $50,000 1 Pollution Prevention 50934006 807000 Transit E-350,30%Water 31115 $18,000 $18,000 $18,000 1 Pollution Prevention 50934008 807000 Transit E-350,70%Wastewater 31115 1 $42,000 $42,000 $42,000 2 SWFleet 50534010 807000 Ford F-250,4)(2,Utility Bed 30765 1 $55,000 $55,000 $55,000 3 SWCommercial Collections 50534006 807000 International Roll Off 31537 1 $250,000 $250,000 $250,000 "Total Estimated Costf $1,053,000 $183,000 $380,000 $143,000 $42,000 $305,000 Rolling Stock Including Equipment and Trailers Current Total Replacements Additions I Retainedl FY21Tota l 7FY21Tumove r Shared Services 54 3 1 51 55 7% Gas 127 6 O 121 127 5% Wate r 72.7 1.33 1 71.37 73.7 3% Wastewater 64.3 0.67 O 63.63 64.3 1% Solid Waste 72 2 O 70 72 3% Utilities Total 3901 131 21 3771 3921 4% * Laboratory & Pollution Prevention vehicles are split 70% Wastewater- 30%Water FY21 Utilities Rolling Stock 140 iso FY21 Turnover, 5% 1zo 3.3.0 100 90 so FY21 Turnover, FY21 Turnover, 70 % FY21 Turnover, 31/6 so FY29 Turnover, 1/6 so 7% 40 30 20 10 Shared Services,1 Gas,O Solid Waste,O Water,1 Wastewater,O Shared Services Gas Water Wastewater Solid Waste m Replacements m Additions m Retained Personnel 350.00 309.2 309.2 300.00 250.00 200.00 150.00 100.00 72.2 74.2 59.0 57.0 58.0 58.0 45.0 43.0 48.0 48.0 50.00 29 2 .0 7.0 0.00 GAS WATER WW SW RES & TS ADMIN TOTAL FY20 M FY21 End ofp resentation . . . � 0RLj City of las Cruces