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RES 19-20-138 ALL SIGNED LAS CRUCES UTILITIES BOARD RESOLUTION NO. 19-20-138 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE TRIVIZ WATER AND GAS IMPROVEMENTS, PROJECT NO. 19-20-138, TO 329 ENTERPRISES, OF LAS CRUCES, NEW MEXICO, FOR A TOTAL CONTRACT AWARD AMOUNT OF $123,432.80. The Board of Commissioners for the City of Las Cruces Utilities, on behalf of the City of Las Cruces, is informed that: WHEREAS, this project is in conjunction with the New Mexico Department of Transportation ("NMDOT") I-25 and University Avenue interchange roadway improvements. Las Cruces Utilities ("LCU") staff has worked with Molzen Corbin, who is also the design engineer for NMDOT, to replace the aged Asbestos Cement ("AC") water pipe and to lower the natural gas line within Triviz Drive between University Avenue and Wisconsin Avenue, to meet the NMDOT project's requirements. Per the NMDOT Utilities Adjustment Agreement, signed in 2018, the State will reimburse LCU for costs associated with lowering the gas line; and WHEREAS, the City of Las Cruces solicited bids for Project Number 19-20- 138, for the construction of the Triviz Water and Gas Improvements Project. A total of four bids were received, opened, and reviewed on July 7, 2020. The lowest bidder was determined to be J29 Enterprises of Las Cruces, New Mexico. The bidder was verified as being compliant with all appropriate licenses and project requirements by Molzen Corbin, the consultants for this project; and WHEREAS, the Triviz Water and Gas Improvements construction project consists, but not limited to the installation of approximately 260 Linear Feet ("LF") of new 12-inch ductile iron water pipe, 1,270 LF of new 12-inch Polyvinyl Chloride ("PVC") water pipe, 40 LF of new 6-inch PVC water pipe, water service connections, LCU FY20 06/20 Rev. 4 LCU Board Resolution No. 19-20-138 Page 2 of 3 ductile iron fittings, restraints, and harness, approximately 220 LF of 4" Polyethylene ("PE") gas line, gas main connections to existing mains, and purging and abandoning existing line; and WHEREAS, LCU Department recommends to the LCU Board of Commissioners that the construction contract for the Triviz Water and Gas Improvements, Project No. 19-20-138 be awarded to J29 Enterprises of Las Cruces, New Mexico. The time frame for this project is estimated at 30 working days for project completion. NOW, THEREFORE, Be it Resolved by the Board of Commissioners for the City of Las Cruces Utilities, on behalf of the City of Las Cruces: (I) THAT that the construction contract for the Triviz Water and Gas Improvements, Project No. 19-20-138 be awarded to 329 Enterprises of Las Cruces, New Mexico, in the amount of $103,599.90, plus 8.3125% New Mexico Gross Receipts Tax ("NMGRT") in the amount of $8,611.74, plus a 10% project contingency including NMGRT in the amount of $11,221.16, for a total award amount of $123,432.80. (II) THAT City staff is hereby authorized to do all deeds necessary in the accomplishment of the herein above. DONE AND APPROVED this 13t' day of Au ust 2020. APPROVED: By Board Chair LCU FY20 06/20 Rev. 4 LCU Board Resolution No. 19-20-138 Page 3 of 3 ATTEST: Secretary VOTE: Chair Little: Moved by Vice-Chair Archuleta: Commissioner Bencomo: Seconded by Commissioner Carmichael: Commissioner Hardee: Commissioner Johnson: Commissioner Sorg: APPROVED AS TO FORM: C 7Sr. s istant City Attorney LCU FY20 06/20 Rev. 4 City of LaS Cruces MOUNTAINS Of OPPORTUNITY MEMORANDUM To: Jorge A. Garcia, Ph.D., P.E., Utilities Director From: Carl N. Clark, P.E., Deputy Director Initials:. Environmental and Technical Support Date: July 27, 2020 File #: N/A Subject: Recommendation Memo - Triviz Water and Gas Improvements, Project No. 19-20-138 This project is in conjunction with the New Mexico Department of Transportation ("NMDOT") I-25 and University Avenue interchange roadway improvements. Las Cruces Utilities ("LCU") staff has worked with Molzen Corbin, who is also the design engineer for NMDOT, to replace the aged Asbestos Cement ("AC") water pipe and to lower the natural gas line within Triviz Drive between University Avenue and Wisconsin Avenue, to meet the NMDOT project's requirements. Per the NMDOT Utilities Adjustment Agreement, signed in 2018, the State will reimburse LCU for costs associated with lowering the gas line. On July 7, 2020, four bids were received, opened, and reviewed for the above referenced project. Molzen Corbin has prepared the attached bid tab and recommends award to J29 Enterprises of Las Cruces, New Mexico, New Mexico, the Triviz Water and Gas Improvements, Project No. 19-20-138. The construction of the Triviz Water and Gas Improvements project includes the installation of approximately 260 Linear feet ("LF") of new 12-inch ductile iron water pipe, 1270 LF of new 12-inch Polyvinyl Chloride (` PVC") water pipe, 40 LF of new 6- inch PVC water pipe, water service connections, ductile iron fittings, restraints, and harness, non-pressure connections, resetting existing fire hydrants, 220 LF of 4" Polyethylene ('APE") gas line, gas main connections to existing mains, and purging and abandoning existing line. Based on this review, it is recommended that J29 Enterprises, be awarded the contract as the lowest apparent responsive bid as follows: Task Description Amount Base Bid: $ 103,599.90 NMGRT 8.3125% $ 8,611.74 Owner Contingency 10% including NMGRT $ 11,221.16 Total (incl. NMGRT and Contingency) $ 123,432.80 The timeframe for this project is estimated at 30 working days for project completion from Notice to Proceed. Funding for this project is budgeted as shown below: AN EQUAL OPPORTUNITY EMPLOYER Jorge A. Garcia, Ph.D., P.E., Utilities Director Page 2 of 2 Recommendation Memo - Triviz Water and Gas Improvements July 27, 2020 WATER15A BOND PROJECTS 51034007-804000 $110,169.00 GAS CAPITAL IMPROVEMENTS 51034003-804100-11359 $13,263.80 Thank you for your consideration in this matter. Please feel free to contact me at 528-3548 if you have any questions or require additional information. Approved: ax Disapproved: ❑ Jorge A. Garcia, Ph.D., P.E., Utilities Director Date CC/kfm Attachment: Recommendation Letter from Molzen Corbin, Certified Bid Tab, Bid Packet from J29 Enterprises, NMDOT Utilities Adjustment Agreement and Budget Status Report cc: Delilah A. Walsh, Assistant Utilities Director Initial sJ cc: Waleed Abu-Issa, P.E., Senior Engineer Initials: cc: Domonique Rodriguez, Rate and Economic Analysis Manager Initials: ` cc: Kristin F. Montoya, P.E., Engineer Initials: tde-1)e cc: Adrienne L. Widmer, P.E., Deputy Director Water cc: Lucio M. Garcia, P.E., C.E.M., Deputy Director Gas MOLZENCORBIN July 16, 2020 Carl N. Clark, PE Administrator/Las Cruces Utilities/Regulatory Environmental Services& Technical Support PO Box 20000 Las Cruces,New Mexico 88004 RE: Triviz Drive Water and Gas Improvements Recommendation of Award CLC Project No: 19-20-138 Consideration of Award project to J29 Enterprises, LLC Dear Mr. Clark, The City of Las Cruces received four (4) bids on July 7, 2020, for the Triviz Drive Water and Gas Improvements Project. The bids ranged from a low of$103,599.90 to a high of $143,242.31. A summary of the bids received, and the Engineer's estimate is provided on the enclosed Bid Tabulation and Bid Evaluation Summary. The apparent Responsive Low Bidder is J29 Enterprises, LLC in the amount of$103,599.90 excluding NMGRT • J29 Enterprises, LLC is a registered Contractor in the State of New Mexico, active GA 98, GB 98, and GF 98 with License No. 392033. We have verified this information with Contractor Licensing Services,Inc. https://public.psiexams.com/search.isy • Along with the signed and fully completed Bid Form, J29 Enterprises, LLC submitted the Bid Bond, Subcontractor's listing, Proof of Insurance, Preferences, and other documents included as a part of their bid. • The Surety for the Bid Bond is Granite RE, Inc. NAIC# 26310. As required,the Surety is listed on Federal Circular 570 and licensed to do business in the State of New Mexico to an underwriter's limit of$4,503,000. We have verified this with the U.S. Department of the Treasury, Washington, D.C., Treasury's listing of approved Sureties approved to conduct business in the State of New Mexico https://www.fiscal.treasuly.gov/fsreports/ref/suretvBnd/c570/fsreports/ref/suretvBnd/c570 a-z.htm Based on the information before us, J29 Enterprises, LLC has submitted the lowest apparent Responsive Bid. Therefore,we recommend the Contract for this work be awarded to J29 Enterprises, LLC for the Total Bid Amount of$ 103,599.90 (excluding NMGRT). We understand that the Owner reserves the right to award or reject any Bid or negotiate a change in scope, as well as waive any technical irregularities in the Bids. -t 155 Commerce Dr.,Suite F,Las Cruces,NM 88011 575 522 0049 Tel 575 522 7884 MolzenCorbin.com Mr. Clark CLC Project 19-20-138 Page 2 This consideration of award is subject to the approval of the board and the available budget. Should you have any questions or concerns, please do not hesitate to call. Sincerely, MOLZEN-CORBIN 5 ? Wyatt D. Kartchner, P.E. 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Q Z O >¢ w LL z W W O F O O z z(/]¢ F❑ T t= N 4- 0_K_ptY�W>Z<W jr ZZZ Ow—v707 ZZ o W o�JOt�» F'00 F-Z¢¢¢JOO u E m U�rnt,O¢<�F-u�c� m-- C) C,a- > > Q Z) W'rn> —z Nfn XF-F 'o s— o ~ W U W W W¢K W K N w¢¢O¢O N_ C D O U Y Q > N F �>F- F-Jfr LLLL JI-0- Z W UO J c"s.. 0 O z�a�dC70 Utn ZZ�InLLm zLLLL N�W m m D Ea N i U(V(V_ _ _ N�W OOO W XU O_ _ X�ZX U L N L U > •�U U—�Nio ion O C<Z ZU w w� Uvv WM W co y`0 ��� ZUC7 C� (7 (7 C7 C •o�, EaaLLaaaLLLLaLL a LLww Eaa a a as to C City of Las Cnices/Utilities Board P!-(-jJVCt No i 9-20-1"S *W—N& 0 In Bl" Rev.Dec 2016 Page 17 of 96 City of Las Cruces/Utilities Board Project No. 19-20-1 3S BID Board Members: Gross receipts taxes are not included in the bid pricing, however, the Board, on behalf of the City, will make payment for such taxes applicable to this project. Pay requests relating to this project shall, therefore, include applicable gross receipts taxes as separate line item. The undersigned bidder agrees to furnish the required bonds and insurance and to enter into contract for the work within ten (10) days from date of award of this Bid. By submitting a bid for this project, I (we) certify that this company has not been debarred, suspended, or otherwise made ineligible for participation in City, State or Federal Assistance programs under Executive Order 12549 "Debarment and Suspension" as described in the Federal Register Rules and Regulations. No contractor or subcontractor may perform services in this project if such entity has been suspended or debarred from bidding on City of Las Cruces, State or Federal projects during the time such debarment is in effect. The undersigned bidder, having carefully examined the site of proposed work and having informed itself fully in regard to the conditions to be met in the execution of the work, and having read and examined the Plans, General and Special Conditions, Technical Specifications, Standard Specifications, Contract and Bid Forms, all pertaining to this work, and being fully advised as to the extent and character of the work, materials, and equipment required, and as to the method of payment for the work, proposes to furnish all materials (except as otherwise specified), power, transportation, equipment and labor, and to perform all of the work and labor necessary for the satisfactory construction of: TRIVIZ DRIVE WATER AND GAS IMPROVE_ME_N_TS PROJECT NO. 19-20-138 in full accordance with the Specifications and Contract Documents for the prices stated herein. Rev.Dec 2016 Page 18 of 96 City of Las Cruces/Utilities Board Project No. 19-20.138 WATER LOT BID LOT WATER LOT BID ITEM EST. UNITS UNIT TOTAL ITEM QTY. PRICE PRICE NO. DESCRIPTION PW-I CONSTRUCTION STAKING; I L.S. COMPL cx� I21' DUCTILE IRON WATER PW-2 LINE; CIP 260 LIN. FT. PW-3 12" PVC C-900 WATERLINE; 1270 LIN. FT. CIP cI 16) ( lam PW-4 2" WATER SERVICE; CIP 36 LIN. FT. r (, PW-5 6" PVC C-900 WATERLINE; 34 LIN. FT. CIP PW-6 6" GATE VALVE W/BOX; CIP 2 EACH PW-7 12"GATE VALVE W/BOX; 2 EACH CIP PW-g DUPCTILE IRON FITTINGS; 3047 LBS.CI ; PW-9 RESTRAINTS AND 4 EACH HARNESSES; CIP l NON-PRESSURE -10 CONNECTION; COMPL 2 EACH 60 NON-PRESSURE PHASE PW-1 1 CONNECTION; COMPL 1 EACH 3�S ,'I PW-12 RESET EXISTING FIRE 2 EACH HYDRANT .t` ci PW-13 EXPLORATION TIME; 6 %2 HRS COMPL PW-14 MOBILIZATION/DEMOBILIZ ATION;COMPL I L.S. Bid Lot Total (Add PW-I thru PW-14) L� tr") Rev.Dec 2016 Page 19A of 96 City of Las Cruces/Utilities Board Projz;ct No. 19.20-1 8 GAS LOT BID ITEM E UNITS UNIT TOTAL ITEM QTY. PRICE PRICE NO. DESCRIPTION PG-1 CONSTRUCTION STAKING; COMPL 1 L.S. Z . t ,icc PG-2 4"PE GAS LINE; CIP 223 LIN. FT. ` , 4" PE GAS MAIN PG-3 CONNECTION TO EXISTING 2 EACH GAS SYSTEM; COMPL C t t31 PG-4 PURGE AND ABANDON I L.S. EXISTING GAS LINE; COMPL EXPLORATION TIME; PG-5 6 '/� HRS COMPL 'q i( tf, PG-6 MOBILIZATION/DEMOBILIZ ATION;COMPL 1 L.S. i Z('16J r' , i: o Bid Lot Total (Add PG-1 thru PG-6) V TOTAL BID AMOUNT: Triviz Drive 'Water and Gas Improvements (Project Number: 19-20-138) i. f `� Rev,Dec 2016 Page 20 of 96 City of Las Cn►ces/Utilities Board Vro.jrc( No 19-20-1 8 This bid is submitted on behalf of: Lr tr C (Company Name BY: (Signature) A'a- t" Address: W`j l ` (As �CV�2 S o M 0� Telephone No. ") '5 2-Li 2.ZZ (., Fax No. iS L4 `l 7(o I L/ C 1 0) Email: CC-0 r-© n c3, � Z q �n� �r-• � � ; S e S . Co rl--, Contractor's License No. 3 1 Z033 License Classification C S C� Y License Expiration Date 'E> - 3 1 - Zd 2-3 License Qualifying Party: A C.V,e_1 0 r 0 r" State Labor Enforcement Fund Registration No. Z.Y- 1 9 1 "t 1 r] Z.01� New Mexico Resident Contractor Preference Certificate Enclosed: YES. --I NO New Mexico Resident Veteran Contractor Preference Certificate Enclosed: YES. NO `4 City of Las Cruces Business Certificate Enclosed: YES.-,a NO RECEIPT OF ADDENDUM NO.(S), F � IS HEREBY ACKNOWLEDGED. (WHERE NONE RECEIVED, PLACE {IGURE ZERO IN THIS SPACE.) Corporate Seal if applicable g Rev.Dec 2016 Page 21 of 96 City of Las CrtICeS/UtilitieS Board Project No, 1 91-21 - ;g L I S'� Ubu"Nl RAk.� x Rev.Dec 2016 Page 22 of 96 City of Las Cruces/Utilities Board I'rc�jertt,. i1-� 1 !+Iti LIST OF SUBCONTRACTORS The List of Subcontractors shall be fully executed and included within the bid and shall include all subcontractors perforating work or labor or rendering service to the Contractor plus any and all sub- tier subcontractors performing work or labor or rendering service in or about the construction of the construction project no matter the amount. If the Subcontractor does not have an active Contractor Registration and the contract amount is $60,000 or greater the subcontractor will be required to register via requirement NMSA 1978, Section 13-4-10. Company Name: ty b( allrC t ki S CID License: Address: City: State: Zip: Phone: Fax: Email Address I s,Tier:— Work To Be Performed: 2nd Tier (To Whom) FEIN: 3rd Tier (To Whom) Amount: Company Name: CID License: Address: City: State: Zip: Phone: Fax: Email Address 1 it Tier:— Work To Be Performed: 2nd Tier (To Whom) FEIN: 3rd Tier (To Whom) Amount: Company Name: CID License: Address: City: State: Zip: Phone: Fax: Email Address 1 m Tier:— Work To Be Performed: 2nd Tier— (To Whom) FEIN: 3rd Tier (To Whom) Amount: Company Name: CID License: Address: City: State: Zip: Phone: Fax: Email Address 1 o Tier:— Work To Be Performed: 2nd Tier— (To Whom) FEIN: 1d Tier (To Whom) Amount: ADDITIONAL SHEETS LISTING SUBCONTRACTORS MAY BE ATTACHED IF NECESSARY. (*) NOTE: Contractor shall list only one Subcontractor for each category of work. All bid items related to that category will be the responsibility of that subcontractor,unless the Prime specifically states that only portions of that work are to be performed by the Subcontractor. Rev,Dec 2016 page 23 of 96 City ofl,as Cruces Project No, 19-20-138 CITY OF LAS CRUCES BID BOND We, J29 Enterprises LLC, as principal and Granite RE, Inc as surety are held and firmly bound to the City of Las Cruces as owner in the sum of --Five Percent of Amount Bid Dollars ($ being five percent(5%)of the amount bid by the principal on the prcject, for the payment of which sum well and truly to be made, the principal and surety bind ourselves, our heirs, personal representatives, successors and assigns,jointly and severally. WHEREAS, the principal has submitted a bid for the following project: Triviz Drive Water and Gas Improvements Project No. 19-20-138 Las Cruces, New Mexico NOW THEREFORE, (A) If the bid of the principal is rejected by the owner; (13) If the Authority accepts the bid of the principal and the principal enters into a contract with the owner in accordance with the terms of such bid and gives such bond or bonds as may be specified in the bidding or contract documents with good and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and material furnished in connection therewith; or(C) In the event of the failure of the principal to enter into such contract and to give such bond or bonds, if the principal pays to the owner the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amounts for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void; otherwise, this obligation will remain in full force and effect. SIGNED AND SEALED THIS 18th day of June, 2020 J29 Enterprises LLC (Principal) (Title) "L-U 0. Granite RE, Inc -01rciv Shawn 'Gus�tafson, Attorney-In-Fact GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of MINNESOTA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint. WILLIAM W. BURKE, SHAWN E. GUSTAFSON; STACEY BOSWELL; WILLIAM W. BURKE,JR. its true and lawful Attorney-in-Fact(s)for the following purposes, to wit To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said WILLIAM W. BURKE; SHAWN E. GUSTAFSON; STACEY BOSWELL; WILLIAM W. BURKE, JR. may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 3rl day of January, 2020, Kenneth D.Whittin ton, President STATE OF OKLAHOMA ) �� � ,. ) S5: COUNTY OF OKLAHOMA ) Kyle P. McDonald, Treasurer On this 3,d day of January, 2020, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/Treasurer of said Company,with both of whom I am personally acquainted,who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively,of the Company. My Commission Expires: August 8, 2021 g NotarV Public Commission# 01013257 GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., a Minnesota Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President,any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Corrurarjy` `cr'p;`�eal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the,4al-sfi,4Wn'1rt lie4wessary to the validity of any such instrument or undertaking." IN WITNESS WHEREOF, the undersigned h4 su#seribecl this Cert'dica't�and affixed the corporate seal of the Corporation this 18 thday of June 20—2 Kyle P. McDonald, Secretary/Treasurer GRO800-1 Supplements to Bond Forms This Form must be used by Surety Section 00422 STATE OF New Mexico) ) ss. COUNTY OF Dona Ana) Shaven Gustafson being first duly sworn deposes and says: That he/she is the duly appointed agent for Granite RE Inc. 14001 Quailbrook Drive Oklahoma City, OK 73134 and licensed or authorized to do business in the State of New Mexico. Deponent further states that a certain bond given to indemnify the Owner in connection with the construction of Triviz Drive Water and Gas Improvements, CLC Hid No. 19-20-138 Triviz Drive, Las Cruces, New Mexico dated the lgth day of June, 2020 executed by: J29 Enterprises, LLC contractor, as principal and Granite RE Inc. as Surety, signed by this deponent; and deponent further states that said bond was written, signed, and delivered 11 by' him/her; that the premium on the same has been or will be collected by him; and that the full conuniss'fo`a' . thereon has been or will be retained by him/her. ent, S17awn Gustafson, Attorney-In-Fact Subscribed and sworn to before me this 18th day of June, 2020. Notary Public 4 . My commission expires: September 9, 2022 Agent's Address: Burke Insurance Group, LLC. 1690 S. Telshor Blvd. Las Cruces, New Mexico 88011 Telephone Number(575) 524-2222 al'ower of Attomey for person signing for Surety Company must be attached to bond 0 J29ENTE-01 VMIMS DATE(MWOD/YYYY) �,._... CERTIFICATE OF LIABILITY INSURANCE IEI' oao THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER I C aCT Valerie Corral Burke Insurance Group,LLC PHONE FAX 1690 S.Telshor Blvd A/c No,EXt):(675 624-2222 5 A/c Ne):(575)625-1716 Las Cruces,NM 88011 ' vcarral Burke-insurance.com IN URER S AFFORDING,COVERAGE N IC N INSURER A:Cincinnati Insurance Company 10677 INSURED INSURERS:Builders Trust of NM 62619 J29 Enterprises LLC -INSURER C: 4715 N.Hwy 28 INSURER D: Las Cruces,NM 88006 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, ILTRNSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS A I X I COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 11000,000 CLAIMS-MADE [:�]OCCUR X X EPP 0447619 7/1/2019 7/1/2020 PAMA SE TO RENTED g PROD TS•COMP 500,000 MED XP An one person) g 10,000 PERSONAL ADV INJURY 11000,000 EN'L AGGREGATE LIMIT APP S PER: NERA A_GREGATE 2,000,000 �POLICY 2,000,000" PAG S OTHER: A g AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 anti S X ANY AUTO D X X EPP 0447619 711/2019 7/1/2020 BODILY INJURY Per rson g OOWN50NLY AU OSULED BODILY INJURY Petaccid¢nl S HIRR�Epp NON-OWNEb PROPERTY AMAGE X AbRI S ONLY X AUTOS ONLY per accident g HIRED/NONOWNED IS 1,000,000 A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE S 1,000,000 EXCESS LIAO CLAIMS-MADE EPP 0447619 7/1/2019 7/112020 A GREGATE s 1,000,000 DED RETEN710NS IS B WORKERS COMPENSATION PER O7H• AND EMPLOYERS'LIABILITY - ANY PROPRIETOR/PARTNERIEx.CUTIVE YIN X C-100.0006246.2020A 1/1/2020 11112021 2,000 000 OFFICER JMBER EXCLUDED N/A E.L EACH ACCIDENT g (Mandatary n N ) E L DISEASE-EA EMPLOY• S 2,000,000 e under If yes,descnb DESCRIPTION OF OPERATIONS below El DISEASE-POLICY LIMIT S 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD iOl,Addlttonal Remarks Schedute,may be attached If more apace In required) Project:Triviz Drive Water and Gas Improvements,Bid No.19.20.138,Triviz Drive,Las Cruces,New Mexico SEE ATTACHED ACORD 101 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Of Las Cruces THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, 700 N.Main Street Las Cruces,NM 88001 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) b 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID:J29ENTE-01 VMIMS LOC#: 1 ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED urke Insurance Group, LLC J29 Enterprises LLC 4716 N.Hwy 28 POLICY NUMBER Las Cruces,NM 88006 SEE PAGE 1 Dona Ana CARRIER NAIC CODE SEE PAGE 1 SEE P 1 FFEFFECTIVF DATE:SEE,PAGE1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 26 FORM TITLE: Certificate of Liability Insurance Description of Operations/Locations/Vehicies: City of Las Cruces and Owner are named as Additional Insured per Additional Insured Endorsement for ongoing and completed operation for General Liability as required by written contract.City of Las Cruces and Owner are named as Additional Insured on all policies except Worker's Compensation per written contract.A waiver of subrogation exists in favor of City of Las Cruces and Owner as to the general liability,auto, umbrella and workers compensation policies per written contract.The general liability,auto and umbrella policies are primary and non-contributory.Thirty(30)day written notice of cancellation applies,with the exception of 10 days for non-payment of premium. ACORD 101 (2008/01) C 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD City of Las Cruces/Utilities Board hoiect No. 19-20-1'8 LOCAL PREFERENCE NOTICE To receive a 5% local preference, submit a current copy of the respondent's Business Certificate issued by the City of Las Cruces Community Development Department, NEW MEXICO RESIDENT PREFERENCE NOTICE Pursuant to §13-1-21 & §13-4-2, NMSA, 1978, of the State of New Mexico Statutes, as amended, a respondent who submits, within its bid or proposal documents, a copy of its resident business or resident contractor certificate issued by the New Mexico Tax and Revenue Department will qualify for preference as authorized by the statutes. Bids or proposals submitted without the certificate issued by the New Mexico Tax and Revenue Department will not qualify for this preference. Firms seeking this preference are encouraged to apply with the New Mexico Tax and Revenue Department to receive certification as a"resident business"or"resident contractor". Firms may obtain application forms by contacting the New Mexico Tax and Revenue Department at 575-524-6225 or may apply online at the following web address: http://www.tax,newmexico.gov/PaciesiTRD-Homepage.aspx NEW MEXICO RESIDENT VETERAN BUSINESS NOTICE To receive a 10% veteran preference, submit a Resident Veteran Business/Contractor certificate issued by the NM Tax& Revenue Department. Effective July 1, 2016 per New Mexico House Bill 93,certificates issued under previous legislation are no longer valid. Firms may obtain application forms by contacting the New Mexico Tax and Revenue Department at 575-524- 6225 or may apply online at the following web address: littp://www.tax.newmexico.-gov/ a esfTRD-Hornepage.aspx PREFERENCE FOR RECYCLED CONTENT GOODS Whenever specifications for supplies or materials provide bidders opportunity to offer items made with recycled content good, and, when bids are received for both recycled content goods and non-recycled content goods, bids submitted for recycled content goods shall be deemed five percent(5%) lower that the bids actually submitted provided that the recycled materials content meets or exceeds the minimum content standards required by bid specifications. "Recycled content goods"means supplies and materials composed of a minimum of twenty-five percent (25%) of recycled materials or more as specified herein. The combination of preferences is limited to 10% Rev.Dec 2016 Page 27 of 96 a j 0.4 .� 14, ON 0s � � W d � �l Y fI : CITY OF LAs cRucEs 2020 P.O.BOX 20000 LAS CRUCES,NEW MEXICO 880p4 Type Number Business Registration License- 17438-EX CONSTRUCTION/CONTRACTING *�NOTICE"`" Issue Gate This license becomes null&void if ownership,business 06/11/2019 name or address is changed.Licensee must apply within Expires 10 days of such changes for transfer.Fees may apply.All 6/29/2020 applicable building&zoning regulations pertaining to business location must be followed. Business Name: J29 Enterprises, LLC 4131 CAMINO COYOTE#D Las Cruces, «'"POST THIS CERTIFICATE IN A CONSPICUOUS PLACE*** ZD j V ` Iz Y v 1 ti L � U V U � o ® r-, Ln v M x � Q �e 0i -W M� oc O� c. '.�. p c ZZ � 0 W U 00 sw V _ r � CC: p � � � Z uLu '00 O r r N ~ P..: W a ° to _` 1 f I Form No. A-366 State ID#: b 1-4,0(P-8 i S- b0-�- Rev. 7/15 Federal ID#:�S`-�46014 1+ NEW MEXICO DEPARTMENT OF TRANSPORTATION - a Utilities Section Utility Adjustment Agreement VOrKW# PROJECT LCO0250125/University Ave Interchange (lowerinq existing CLC low pressure gas line) TERMINI Triviz Ave at 110 and University Ave COUNTY OF Dona Ana PARTY OF THE FIRST PART _ State of New Mexico, acting by and through the New Mexico Department of Transportation, hereinafter called the STATE. PARTY OF THE SECOND PART= City of Las Cruces Utilities Department , hereinafter called the OWNER, acting by and through its duly authorized representative. WHEREAS, THE STATE has deemed it necessary to construct certain highway improvements as set forth in the plans and specifications for the above Project;and WHEREAS this highway improvement project will require the relocation, or adjustment, of certain utility facilities of OWNER as indicated on STATE'S plans furnished to OWNER, and OWNER'S specifications and cost estimates which are attached hereto and made a part hereof, and which are prepared in form, manner, and content by applicable State or Federal statutes, policies,and regulations. WHEREAS, THE STATE desires to implement the relocation or adjustment of OWNER'S utility facilities by entering into this Utility Adjustment Agreement with said OWNER. NOW, THEREFORE, BE IT AGREED that the STATE will reimburse the OWNER upon final review by the Department's Engineer for the eligible costs incurred in relocating and adjusting OWNER'S utility facilities on this highway project, as set forth in the attached OWNER'S cost estimate, up to the amount said costs may be eligible for State or Federal cost participation only when final stamped As-Builts have been submitted to the Department. The OWNER states that the method to be used in developing and substantiating this utility adjustment cost shall be as specified for the method checked hereafter, (1) Actual and related indirect costs accumulated in accordance with a work order accounting procedure prescribed by the applicable State or Federal regulatory agency. l7 (2) Actual and related indirect costs accumulated in accordance with an established accounting procedure developed by the OWNER which, if not previously approved, will be available for prior approval by the STATE. (3)An agreed lump sum of $11. 63 , as supported by the analysis of estimated cost attached hereto. This method is not permissible if the estimated cost of this utility adjustment exceeds $100,000. If costs are developed under procedure (1) or (2) as specified above, the STATE will, upon satisfactory completion of the utility adjustment, and review of OWNER'S final billing in accordance with Title 23, 645A, 117, make payment to OWNER of all eligible costs which are subject to audit. When requested, the STATE will make intermediate payments on utility adjustments exceeding $100,000 estimated cost, based on OWNER'S billings of completed portions of the work at not less than monthly intervals. These intermediate billings shall be submitted in the same form and manner as above. The OWNER shall provide materials in accordance with the Buy America Requirements (23 C.F.R § 635.410)on federal-aid projects. The OWNER shall bear the burden of proof and the cost to prove the origin and place of manufacture of steel products and materials. If utility adjustment costs are developed under procedure (3) as before specified, the STATE will, upon satisfactory completion of this utility adjustment and upon receipt of OWNER'S billing, make payment to OWNER in the agreed lump sum amount. No revisions to the agreed lump sum will be permitted without the prior written approval of the STATE. After execution of this Utility Adjustment Agreement by both parties, and all required approvals, the STATE will, by written notice, authorize the OWNER to proceed with the construction of this utility adjustment, and the OWNER agrees to prosecute this work diligently to completion in such manner as will not result in avoidable interference or delay to either the STATE'S highway project or other utility owners on this project. Such authorization to proceed shall constitute a commitment on the part of the STATE that this utility adjustment has been included in an approved program, that a project agreement which Includes the work will be executed, and that the utility adjustment will be required by the final project agreement and plans. The OWNER will carry out said utility adjustment in accordance with the approved plans and estimate which are attached hereto and made a part hereof, and will accurately record the costs relative thereto in accordance with applicable State or Federal statutes, rules or regulations. The costs paid by the STATE pursuant to this agreement shall be full compensation to OWNER for all eligible costs incurred by OWNER in making this utility adjustment. Bills for work hereunder shall be submitted to STATE not later than ninety (90) days after completion of the work. If any significant revision from the approved work is performed, reimbursement therefore shall be limited to costs covered by a written change or extra work order approved by the STATE prior to the performance of the revision. The OWNER by execution of this agreement does not waive any of the rights which OWNER may legally have within the limits of the law, UTILITY OWNER: Utilities Department �b Title: UtilZes Director Date: � New Mexico Denartment of Transportation iz� By:Title: Date: /IAv��h CN ot 1.a5Cn as Taxation and Roo enuo its only verifying the registration o stas ib►1>LeS' p .• IWIM 1-4098 3 - 02 ';1, and will not confirm or deny taxability statements contained In this contract. e`: f°di ' Vjx o ' "ieD rOf °r av� ' '� case: M TaQtlDn&Revex O to G O lD Ql d 00 �m dam, elf dN cr © !� w w al, 01 C �Q tt1 r-i' h J C } O N d' N ri tU ••• a o N N O cr to N .- u M a CO a a d an }- Vim, Od Q S C7 b0 C N a N ug � � cu V rgNO tko c u +n w -� a m LL a m > a N o o Ln c t9 o Z a G S °1 E- a a c W 'O 0o c o m 61 . o c E y .a: www a to §o- a. a. c M - - - :o oo C er �r er u 0- CA H W to rq N M e} Ill City of Las Cruces, NM City of Las Cruces® 15WINOUNTAINS OF OPPORTUNITY G/L ACCOUNT - MASTER INQUIRY Org code: 51034007 TECHNICAL SUPPORT Type: E object code: 804000 INFRASTRUCTURE Status: A Project code: Budgetary: Y Fund 5346 WATER15A BOND PROJECTS DIVSION 30 CITY MANAGER OFFICE DEPARTMENT 340 UTILITIES SECTION 1034 UT SUPPORT & PROJECT MANAGEMEN SUBSECTION 1034A TECHNICAL SUPPORT MISC 0000 NONGRANT OPEN 00 Undefined FUNCTION 00 NONFUNCTION Full description: INFRASTRUCTURE Short desc: INFRASTRUC Reference ACct: Auto-encumber? (Y/N) N --------- CURRENT YEAR MONTHLY AMOUNTS ---------- PER ACTUAL ENCUMBRANCE BUD TRANSFER BUDGET 00 .00 .00 .00 .00 01 .00 10, 507.94 .00 805,043.00 02 316,956.00 477093.01 .00 .00 03 31,197.80 -31:197.80 .00 .00 04 526.40 -526.40 80,000.00 80,000.00 05 .00 80,000.00 .00 .00 06 48,725.93 -48,725.93 .00 .00 07 118.06 -118.06 .00 .00 08 2,983.06 -2,983.06 .00 .00 09 336,954.65 -336,954.65 .00 .00 10 28,271.31 -341.91 713,000.00 713,000.00 11 106.96 27,989.66 .00 .00 12 87,431.48 33,937.37 .00 .00 13 .00 .00 .00 .00 Tot: 853,271.65 208,680.17 793,000.00 1,598,043.00 ---------- CURRENT YEAR TOTAL AMOUNTS ----------- Actual (Memo) 853,271.65 original Budget 805,043.00 Encumbrances 208,680.17 Budget Tranfr In 793,000.00 Requisitions .00 Budget Tranfr out .00 Total 1,061,951.82 carry Fwd Budget .00 Available Budget 536,091.18 Carry Fwd Bud Tfr .00 Percent Used 66.45 Revised Budget 1, 598,043.00 Inceptn to Soy .00 Inceptn orig Bud .00 Inceptn Revsd Bud .00 Encumb-Last Yr .00 DEPT .00 Actual-Last Yr .00 DIRECTOR .00 Estim-Actual 699, 542.00 BGT OFFICE .00 .00 CITY MGR 805,043.00 COUNCIL 805,043.00 Report generated: 07/20/2020 10:31 User: drodriguez Page 1 Program ID: glactinq City of Las Cruces, NM C11V of Las Cruces MOUNTAINS OF OPPORTUNITY G/L ACCOUNT - MASTER INQUIRY LAST YEAR MONTHLY AMOUNTS PER ACTUAL ENCUMBRANCE BUDGET 00 .00 .00 .00 01 .00 .00 .00 02 .00 .00 .00 03 .00 .00 .00 04 .00 .00 .00 05 .00 .00 .00 06 .00 .00 .00 07 .00 .00 .00 08 .00 .00 .00 09 .00 .00 .00 10 .00 .00 .00 11 .00 .00 .00 12 .00 .00 .00 13 .00 .00 .00 Tot: .00 .00 .00 ----------- PRIOR YEARS TOTAL AMOUNTS ----------- 2019 Actual .00 2019 orig Budget .00 2019 Closed @ YE .00 2019 Bud Tfr In .00 2019 Encumbrance .00 2019 Bud Tfr out .00 2019 Memo Bal .00 2019 C Fwd Budget .00 2018 Actual .00 2019 Revsd Budget .00 2017 Actual .00 2016 Actual .00 2018 orig Budget .00 2015 Actual .00 2018 Revsd Budget .00 2014 Actual .00 2017 orig Budget .00 2013 Actual .00 2017 Revsd Budget .00 2012 Actual .00 2011 Actual .00 2019 0.00 2010 Actual .00 2018 0.00 2017 0.00 -------------- FUTURE YEAR AMOUNTS -------------- PER 2021 BUDGET BUDGET 00 .00 2021 DEPT .00 .00 01 896,083.00 2021 DIRECTOR 896,083.00 .00 02 .00 2021 BGT OFFICE 821,083.00 .00 03 .00 2021 CITY MGR 896,083.00 .00 04 .00 2021 COUNCIL 896,083.00 .00 05 .00 2021 Revised 896,083.00 06 .00 2022 Estimate .00 .00 07 .00 2023 Estimate .00 .00 08 .00 2024 Estimate .00 .00 09 .00 2025 Estimate .00 .00 10 .00 11 .00 2021 Memo Bal .00 12 .00 2021 Encumbrance .00 13 .00 2021 Requisition 110,907.06 Tot: 896,083.00 ----------------- ACCOUNT NOTES ----------------- END OF REPORT - Generated by Domonique Rodriguez Report generated: 07/20/2020 10:31 user: drodriguez Page 2 Program ID: glactinq City of Las Cruces, NM go City of Las Cruces® MOUNTAINS OF OPPORTUNITY G/L ACCOUNT - MASTER INQUIRY org code: 51034003 TECHNICAL SUPPORT Type: E Object code: 804100 INFRASTRUCTURE-REHAB Status: A Project code: 11359 STREET IMPROVEMENTS PROJECT BONDS Budgetary: Y Fund 5250 GAS CAPITAL IMPROVEMENTS DIVSION 30 CITY MANAGER OFFICE DEPARTMENT 340 UTILITIES SECTION 1034 UT SUPPORT & PROJECT MANAGEMEN SUBSECTION 1034A TECHNICAL SUPPORT MISC 0000 NONGRANT OPEN 00 undefined FUNCTION 00 NONFUNCTION Project 11359 STREET IMPROVEMENTS PROJECT BONDS Full description: INFRASTRUCTURE-REHAB Short desc: INFRAREHAB Reference Acct: Auto-encumber? (Y/N) N --------- CURRENT YEAR MONTHLY AMOUNTS ---------- PER ACTUAL ENCUMBRANCE BUD TRANSFER BUDGET 00 .00 .00 .00 .00 01 .00 .00 .00 750,000.00 02 .00 30,595.14 .00 .00 03 2,327.33 -2,327.33 .00 .00 04 .00 .00 .00 .00 05 .00 .00 .00 .00 06 .00 .00 .00 .00 07 .00 .00 .00 .00 08 .00 1,094.98 .00 .00 09 623.88 -623.88 -400,000.00 -400,000.00 10 .00 .00 -270,000.00 -270,000.00 11 .00 192.66 .00 .00 12 .00 .00 .00 .00 13 .00 .00 .00 .00 Tot: 2,951.21 28,931.57 -670,000.00 80,000.00 ---------- CURRENT YEAR TOTAL AMOUNTS ----------- Actual (Memo) 2,951.21 original Budget 750,000.00 Encumbrances 28,931. 57 Budget Tranfr In .00 Requisitions .00 Budget Tranfr out -670,000.00 Total 31,882.78 Carry Fwd Budget .00 Available Budget 48,117.22 Carry Fwd Bud Tfr .00 Percent used 39.85 Revised Budget 80,000.00 Inceptn to SOY .00 Inceptn Orig Bud .00 Inceptn Revsd Bud .00 Encumb-Last Yr .00 DEPT .00 Actual-Last Yr .00 DIRECTOR .00 Estim-Actual 30,814.00 BGT OFFICE 750,000.00 .00 CITY MGR 750,000.00 COUNCIL 750,000.00 Report generated: 07/20/2020 10:30 user: drodriguez Page 1 Program ID: glactinq City of Las Cruces, NMj�a city of Las Cruces® MOUNTAINS OF OPPORTUNITY G/L ACCOUNT - MASTER INQUIRY LAST YEAR MONTHLY AMOUNTS PER ACTUAL ENCUMBRANCE BUDGET 00 .00 .00 .00 01 .00 .00 .00 02 .00 .00 .00 03 .00 .00 .00 04 .00 .00 .00 05 .00 .00 .00 06 .00 .00 .00 07 .00 .00 .00 08 .00 .00 .00 09 .00 .00 .00 10 .00 .00 .00 11 .00 .00 .00 12 .00 .00 .00 13 .00 .00 .00 Tot: .00 .00 .00 ----------- PRIOR YEARS TOTAL AMOUNTS ----------- 2019 Actual .00 2019 orig Budget .00 2019 Closed @ YE .00 2019 Bud Tfr In .00 2019 Encumbrance .00 2019 Bud Tfr out .00 2019 Memo Bal .00 2019 C Fwd Budget .00 2018 Actual .00 2019 Revsd Budget .00 2017 Actual .00 2016 Actual .00 2018 orig Budget .00 2015 Actual .00 2018 Revsd Budget .00 2014 Actual .00 2017 orig Budget .00 2013 Actual .00 2017 Revsd Budget .00 2012 Actual .00 2011 Actual .00 2019 0.00 2010 Actual .00 2018 0.00 2017 0.00 -------------- FUTURE YEAR AMOUNTS -------------- PER 2021 BUDGET BUDGET 00 .00 2021 DEPT .00 .00 01 50,000.00 2021 DIRECTOR 50,000.00 .00 02 .00 2021 BGT OFFICE 50,000.00 .00 03 .00 2021 CITY MGR 50,000.00 .00 04 .00 2021 COUNCIL 50,000.00 .00 05 .00 2021 Revised 50,000.00 06 .00 2022 Estimate .00 .00 07 .00 2023 Estimate .00 .00 08 .00 2024 Estimate .00 .00 09 .00 2025 Estimate .00 .00 10 .00 11 .00 2021 Memo Bal .00 12 .00 2021 Encumbrance .00 13 .00 2021 Requisition .00 Tot: 50,000.00 ----------------- ACCOUNT NOTES ----------------- END OF ••• • • b •• • • • •• • Report generated: 07/20/2020 10:30 user: drodriguez Page 2 Program ID: glactinq . �, 1 fJf. - •C•' fC7. EL -- ° m Law&.— a) 4 9A�• "ra , 7� �i1,��; or n o m m FW mu Sir +a• i W``•,a m 0 Z I. ? {{tea *I o Q E •I _ tin i' � i J� 0 p N N s O .5. a � ~ w •� C Q y O LL rip O Iy5 � O CL lop co a c CL � c., Q a� t AI • O N ^^ it cu -.2 PO m (6 City of Las Cruces YM - MOUNTAINS OF OPPORTUNITY LAS CRUCES UTILITIES BOARD OF COMMISSIONERS ACTION FORM For Meeting of August 13, 2020 (Adoption Date) TITLE: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE TRIVIZ WATER AND GAS IMPROVEMENTS, PROJECT NO. 19-20-138, TO 329 ENTERPRISES, OF LAS CRUCES, NEW MEXICO, FOR A TOTAL CONTRACT AWARD AMOUNT OF $123,432.80. BACKGROUND: This project is in conjunction with the New Mexico Department of Transportation ("NMDOT") I-25 and University Avenue interchange roadway improvements. Las Cruces Utilities ("LCU") staff has worked with Molzen Corbin, who is also the design engineer for NMDOT, to replace the aged Asbestos Cement ("AC") water pipe and to lower the natural gas line within Triviz Drive between University Avenue and Wisconsin Avenue, to meet the NMDOT project's requirements. Per the NMDOT Utilities Adjustment Agreement, signed in 2018, the State will reimburse LCU for costs associated with lowering the gas line. The City of Las Cruces solicited bids for Project Number 19-20-138, for the construction of the Triviz Water and Gas Improvements Project. A total of four bids were received, opened, and reviewed on July 7, 2020. The lowest bidder was determined to be 129 Enterprises of Las Cruces, New Mexico. The bidder was verified as being compliant with all appropriate licenses and project requirements by Molzen Corbin, the consultants for this project. The Triviz Water and Gas Improvements construction project consists, but not limited to the following items: • Approximately 260 Linear Feet ("LF") of new 12-inch ductile iron water pipe, Continue on additional sheets as required Name of Drafter: Department: Phone: Carl Clark P.E. Utilities 575-528-3548 Account Number: Amount of Expenditure: Budget Amount: Water 51034007-804000 Water $110,169.00 Water $896,083.00 Gas 51034003-804100-11359 Gas $13,263.80 Gas $50 000.00 Strategic Plan Goal / Objective / Strategy Addressed: Replace the aged AC water pipe and lower the natural gas line to maintain required cover beneath the new roadway within Triviz Drive between University Ave. and Wisconsin Ave., in conjunction with the NMDOT I-25 and University Ave. interchange roadway improvements. Performance Budget Goal / Objective Addressed: 90% of all below ground utilities projects will not exceed 7% of pro'ect contingency. Department Si nature I Phone -Department Signature Phone Utilities Af/(/ -� L 528-3512 Bud et , twVlJ (fl/ 541-2300 Assistant 199 Legal IFS 541-2128 City Manager ,/ 11�J 541-2271 City t � n^�/I Manager �J (�,J ���'�- 541-2076 LCU 5/18 Rev.4 t LCU Board Action Form Page 2 • Approximately 1,270 LF of new 12-inch Polyvinyl Chloride ("PVC") water pipe, • Approximately 40 LF of new 6-inch PVC water pipe, • Water service connections, • Ductile iron fittings, restraints, and harness, • Approximately 220 LF of 4" Polyethylene ("PE") gas line, • Gas main connections to existing mains, and • Purging and abandoning existing line. The LCU Department recommends to the LCU Board of Commissioners that the construction contract for the Triviz Water and Gas Improvements, Project No. 19-20-138 be awarded to 329 Enterprises of Las Cruces, New Mexico, in the amount of $103,599.90, plus 8.3125% New Mexico Gross Receipts Tax ("NMGRT") in the amount of $8,611.74, plus a 10% project contingency including NMGRT in the amount of $11,221.16, for a total award amount of $123,432.80. The time frame for this project is estimated at 30 working days for project completion. Funding for this project is budgeted in the following FY20 account: WATER15A BOND PROJECTS 51034007-804000 $110,169.00 GAS CAPITAL IMPROVEMENTS 51034003-804100-11359 $13,263.80 SUPPORT INFORMATION: 1. LCU Resolution No. 19-20-138. 2. Exhibit "A" - Recommendation Memo and corresponding attachments to Jorge A. Garcia, Ph. D., P.E., Utilities Director. 3. Exhibit "B" - Vicinity Map. BOARD OPTIONS: 1. VOTE "YES" - Will approve Resolution 19-20-138 and authorize the award of the construction contract for the Triviz Water and Gas Improvements, Project No. 19-20- 138 to 329 Enterprises of Las Cruces, New Mexico, in the amount of $103,599.90, plus NMGRT in the amount of $8,611.74, plus a 10% project contingency including NMGRT in the amount of $11,221.16, for a total award amount of $123,432.80. 2. VOTE "NO" - Will reject Resolution 19-20-138 to authorize the award of the construction contract for the Triviz Water and Gas Improvements, Project No. 19-20- 138 to 329 Enterprises of Las Cruces, New Mexico, for a total award amount of $123,432.80. Staff will require strategic guidance. (Continue on additional sheets as required) '-114r V City of Las Cruces° MOUNTAINS Of OPPORTUNITY LAS CRUCES UTILITIES BOARD ACTION FORM AND RESOLUTION ROUTING SLIP The purpose of this Routing Slip will help ensure the highest quality of work is presented to the LCU Board of Commissioners for action on the Resolution. As the drafter of a Las Cruces Utilities (LCU) Board Action Form (BAF) and Resolution (RES) you are responsible to ensure all documents submitted for the Utilities Director's approval are without errors. Please identify a Utility associate to review the entire BAF/RES packet, including any Exhibits and/or Attachments; followed by your Deputy Director. The FINAL COMPLETE BAF/RES packet is required no later than 8:00am IS- working days before the Board Meeting. The additional time is required to obtain all final signatures from City Hall and create the agenda packet in order to distribute to the Board Members. For Meeting of: August 13, 2020 Resolution: 19-20-138 (Date) UTILITY STAFF REVIEWERS PRINT NAME INITIALLS� DATE 21 1. Drafter Kristin F. Montoya �� f� �`�"� 7/z / 2. Selected by Drafter Waleed Abu-Issa (,U �'17,-/Z-0 3. Deputy Director Carl Clark C_ 01 V- 4. Office Manager Alma Ruiz 5. Assistant Utilities Director Delilah A. Walsh 7/28/20 61 D"o Q�GR4�� r � BUY of Las Cruces LCU BAF/RES ROUTING SLIP FY20 06/2020 R2