Loading...
RES 20-21-LCU017 DAW SIGNED LAS CRUCES UTILITIES BOARD RESOLUTION NO. 20-21-LCU017 A RESOLUTION RECOMMENDING TO THE CITY OF LAS CRUCES CITY COUNCIL TO AUTHORIZE AND APPROVE THE SUBMISSION OF A COMPLETED APPLICATION FOR FINANCIAL ASSISTANCE TO THE NEW MEXICO FINANCE AUTHORITY FOR SOLID WASTE RECYCLING CONTAINERS IN AN AMOUNT UP TO $1,700,000.00. The Board of Commissioners for the City of Las Cruces Utilities, on behalf of the City of Las Cruces, is informed that: WHEREAS, Las Cruces Utilities (' LCU") staff has determined it necessary to borrow up to $1,700,000.00 through a loan request to the New Mexico Finance Authority ("NMFA") to fund container purchases for the Solid Waste lines of business. Purchase needs were identified during the Fiscal Year 2020/2021 budgeting process; and WHEREAS, NMFA is a state agency that assists governmental entities with affordable financing of Solid Waste equipment by providing low-cost funds and technical assistance; and WHEREAS, the proposed action allows the City of Las Cruces ("City") to apply for financial assistance from NMFA for these containers that are identified as ongoing operational needs; and WHEREAS, this is an initial purchase for the LCU and South Central Solid Waste Authority recycling partnership. NOW, THEREFORE, Be it Resolved by the Board of Commissioners for the City of Las Cruces Utilities, on behalf of the City of Las Cruces: M THAT the LCU Board of Commissioners for the City of Las Cruces Utilities recommends that the City Council authorize and approve the submission of a LCU FY20 06/20 Rev. 4 LCU Board Resolution No. 20-21-LCU017 Page 2 of 2 completed application for financial assistance to NMFA to borrow up to $1,700,000.00 to fund Solid Waste containers. (II) THAT City staff is hereby authorized to do all deeds necessary in the accomplishment of the herein above. DONE AND APPROVED this 12th day of November 2020. APPROVED: By Board Chair ATTEST: Secretary VOTE: Chair Little: Moved by Vice-Chair Archuleta: Commissioner Bencomo: Seconded by Commissioner Carmichael: Commissioner Hardee: Commissioner Johnson: Commissioner Sorg: APPROVED AS TO FORM: Sr. Assistant City Attorney LCU FY20 06/20 Rev. 4 ����� CONTRACT PRICING WORKSHEET Contract RCO1-18 Date : 10/2/2020 For Standard Equipment Purchases No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying ::South Central Authority Contractor: :Otto Environmental Systems,AZ Agency: Contact :Miguel Fernandez Prepared :Brandon Budlong Person. By: Phone: ::(575)528-3589 Phone: :704-500-4546 Fax: Fax: Email: :mfernandez@las-cruces.org Email: ':Brandon.Budlong@otto-usa.com Product MSD-95 Mi11 Description: :Houston Galveston Area Contract GCO1-13 for the Supply of Refuse and Recycling Containers&Lifter Code: A.Product Item Base Unit Price Per Contractor's H-GAC Contract: B.Published Options-Itemize below-Attach additional sheet if necessary-Include Option Code in description if applicable (Note:Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 95G Millenium Residential Carts(Utilities Logo) $43.15 36,500-95 Gallon Millennium Containers 95G Millenium Residential Carts(Joint Logo) Subtotal From Additional Sheet(s): Subtotal B: E 43.15 C.Unpublished Options-Itemize below-Attach additional sheet if necessary (Note:Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Subtotal From Additional Shect(s): Subtotal C: : 0 Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit: For this transaction the percentage is: 0% Price plus Published Options(A+B). D.Total Cost before any other applicable Charges,Trade-Ins,Allowances,Discounts,Etc.(A+B+C) Quantity Ordered: 36500 X Subtotal of A+B+C: 43.15 = Subtotal D: E 1574975 E.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges Description Cost Description Cost Freight($1400 per Truckload) E $102,200.00 Subtotal E: E 102200 Delivery Date:: F. Total Purchase Price (D+E). 1677175 1'­�#C ftv of Las Cruces MOUNTAINS OF OPPORTUNITY LAS CRUCES UTILITIES BOARD OF COMMISSIONERS ACTION FORM For Meeting of November 12 2020 (Adoption Date) TITLE: A RESOLUTION RECOMMENDING TO THE CITY OF LAS CRUCES CITY COUNCIL TO AUTHORIZE AND APPROVE THE SUBMISSION OF A COMPLETED APPLICATION FOR FINANCIAL ASSISTANCE TO THE NEW MEXICO FINANCE AUTHORITY FOR SOLID WASTE RECYCLING CONTAINERS IN AN AMOUNT UP TO $1,700,000.00. BACKGROUND: Las Cruces Utilities ("LCU") staff has determined it necessary to borrow up to $1,700,000.00 through a loan request to the New Mexico Finance Authority ("NMFA") to fund container purchases for the Solid Waste lines of business. Purchase needs were identified during the Fiscal Year 2020/2021 budgeting process. NMFA is a state agency that assists governmental entities with affordable financing of Solid Waste equipment by providing low-cost funds and technical assistance. The proposed action allows the City of Las Cruces to apply for financial assistance from NMFA for these containers that are identified as ongoing operational needs. This loan would be payable from revenues from Solid Waste rates. The debt service for these containers was included in the recent Solid Waste Rate Review. This was included in the revenue requirement and cost of service, as a known and measurable expense in the Solid Waste Utility. This is an initial purchase for the LCU and South Central Solid Waste Authority recycling partnership. Continue on additional sheets as required Name of Drafte � v2_ Department: Phone: Jose F. Provendo I t„) Utilities 528-3508 Account Number: Amount of Expenditure: Budget Amount: N/A N/A N/A Strategic Plan Goal / Objective / Strategy Addressed: N/A Performance Bud et Goal Objective Addressed: N/A Department Signature- Phone Department Signature Phone Utilities 4.^,�!�� - � 528-3512 Budget �G,il�, G'���l��l� �Q� 541-2300 Assistant Legal 541-2128 Cit Manager 541-2271 City c Manager 541-2076 LCU 5/18 Rev.4 LCU Board Action Form Page 2 SUPPORT INFORMATION: 1. LCU Resolution No. 20-21-LCU017. 2. Exhibit "A" - Quote for the purchase of Solid Waste containers. BOARD OPTIONS: 1. VOTE "YES" - Will approve Resolution 20-21-LCU017 and authorize the submission of a completed application for financial assistance and project approval to the NMFA for Solid Waste containers in an amount up to $1,700,000.00. 2. VOTE "NO" - Will reject Resolution 20-21-LCU017 and not authorize the submission of a completed application for financial assistance and project approval to the NMFA for Solid Waste containers in an amount up to $1,700,000.00. Staff would require strategic guidance. (Continue on additional sheets as required) City of Las Cruces° MOUNTAINS OF OPPORTUNITY LAS CRUCES UTILITIES BOARD ACTION FORM AND RESOLUTION ROUTING SLIP The purpose of this Routing Slip will help ensure the highest quality of work is presented to the LCU Board of Commissioners for action on the Resolution. As the drafter of a Las Cruces Utilities (LCU) Board Action Form (BAF) and Resolution (RES) you are responsible to ensure all documents submitted for the Utilities Director's approval are without errors. Please identify a Utility associate to review the entire BAF/RES packet, including any Exhibits and/or Attachments; followed by your Deputy Director. The FINAL COMPLETE BAF/RES packet is required no later than 8:00am 15- working days before the Board Meeting. The additional time is required to obtain all final signatures from City Hall and create the agenda packet in order to distribute to the Board Members. For Meeting of: November 12, 2020 Resolution: 20-21-LCU017 (Date) UTILITY STAFF REVIEWERS PRINT NAME INITIALS DATE 1. Drafter Domoni ue Rodriguez 10.210.70 2. Selected by Drafter Robin Lawrence i�L- 3. Deputy Director lose Provencio oy JP 10.21D• 20 4. Budget Verification by Rate & Economic Analysis Domoni ue Rodriguez DC7( 2,10/ 5. Senior Office Manager Alma Ruiz �I ��I 7� 6 nterim-Utititie�Bi�est-oma- Fi l ah -11t/a09 f s- � CRIJ, CpY el las Cruces' LCU BAF/RES ROUTING SLIP FY21 9/2020 Rev.1