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05/09/2021 MPO PC 1 MESILLA VALLEY METROPOLITAN PLANNING ORGANIZATION 2 POLICY COMMITTEE 3 4 The following are minutes for the meeting of the Mesilla Valley Metropolitan Planning 5 Organization (MPO) Policy Committee, which was held June 9, 2021, at 1:00 p.m. in 6 Commission Chambers at Dona Ana County Government Building, 845 Motel Blvd., Las 7 Cruces, New Mexico. 8 9 MEMBERS PRESENT: Mayor Nora Barraza (Town of Mesilla) 10 Trent Doolittle (NMDOT) 11 Councilor Johana Bencomo 12 Trustee Veronica Garcia (Town of Mesilla) 13 Trustee Stephanie Johnson-Burick (Town of Mesilla) 14 Commissioner Manuel Sanchez (DAC) 15 Councilor Gill Sorg (CLC) 16 Commissioner Diana Murillo-Trujillo (DAC) (arrived 1:06) 17 Councilor Gabriel Vasquez (CLC) 18 19 MEMBERS ABSENT: Commissioner Susana Chaparro (DAC) 20 21 STAFF PRESENT: Andrew Wray (MPO staff) 22 Dominic Loya (MPO staff) 23 Michael McAdams (MPO staff) 24 25 OTHERS PRESENT: Jennifer Morrow, CLC 26 Natashia Billy, CLC 27 Steve Pacheco CLC 28 Blanca Reyes, DAC 29 30 1. CALL TO ORDER (1:00 PM) 31 32 Vasquez: Mr. Wray. I believe we have quorum, is that correct? 33 34 Wray: Yes Mr. Chair. We do have quorum and we are showing 1:00. Please do 35 remember to give time for a roll call because we do have approximately half 36 the committee here in person and half virtually. So we do need to do a roll 37 call to establish quorum. 38 39 Vasquez: Thank you. Let's proceed with that Mr. Wray. 40 41 Wray: Okay. Thank you Mr. Chair. Commissioner Sanchez. 42 43 Sanchez: Present. 44 45 Wray: Mayor Barraza. 46 1 1 Barraza: Here. 2 3 Wray: Councilor Bencomo. 4 5 Bencomo Present. 6 7 Wray: Commissioner Chaparro. Mr. Doolittle. 8 9 Doolittle: Present. 10 11 Wray: Trustee Garcia. Trustee Garcia. She's listed as being present on the 12 WebEx and she did speak earlier, so I'll tentatively mark her as present Mr. 13 Chair. Trustee Johnson-Burick 14 15 J-Burick: Here. 16 17 Wray: Commissioner Trujillo. Councilor Sorg. 18 19 Sorg: Yes. Here. 20 21 Wray: Mr. Chair. 22 23 Vasquez: Here. 24 25 Wray: We do have a quorum. 26 27 Vasquez: Thank you Mr. Wray. We'll go ahead and call this meeting to order at 1:01 28 p.m. 29 30 2. PLEDGE OF ALLEGIANCE 31 32 Vasquez: Let's move forward here with the Pledge of Allegiance. You all stand up 33 please. 34 35 ALL STAND FOR THE PLEDGE OF ALLEGIANCE. 36 37 Vasquez: Thank you. 38 39 3. CONFLICT OF INTEREST INQUIRY 40 41 Vasquez: At this time does any member of the committee have any known or 42 perceived conflict of interest with any item on the agenda? If so, that 43 committee member may recuse themselves from voting on a specific matter 44 or if they feel that they can be impartial we will put their participation up to 45 a vote by the rest of the committee. Does any member have a conflict? 46 2 1 Sorg: None. 2 3 Sanchez: No. 4 5 J-Burick: No. 6 7 Vasquez: Great. Hearing none. 8 9 4. PUBLIC COMMENT 10 11 Vasquez: All right, we'll move forward now to public comment. Item number four. I 12 did not receive any items for public comment for today's meeting. Mr. Wray, 13 did you receive any correspondence? 14 15 Wray: Thank you Mr. Chair. MPO staff did not receive any public comment. 16 17 Vasquez: Thank you. Are there other members of the public with us today that would 18 like to provide a public comment? Okay, seeing none, 19 20 5. APPROVAL OF AGENDA 21 22 Vasquez: We'll move on to item number five, approval of today's agenda. May I have 23 a motion and a second to approve the agenda please? 24 25 Barraza: Mr. Chair. 26 27 Vasquez: Yes. 28 29 Barraza: Making a motion to approve the agenda. 30 31 Vasquez: Thank you Mayor. Second? 32 33 Sorg: Seconds it. 34 35 Vasquez: Thank you. Mr. Wray can we get a vote? 36 37 Wray: Yes Mr. Chairman. And I do want to remind everyone that per the direction 38 at the last meeting we will be doing roll call votes for all of the action items 39 so long as we're still having the virtual participation. 40 41 Wray: So Vice-Chair Sanchez. 42 43 Sanchez: Yes. 44 45 Wray: Mayor Barraza. 46 3 1 Barraza: Yes. 2 3 Wray: Councilor Bencomo. 4 5 Bencomo Yes. 6 7 Wray: Mr. Doolittle. 8 9 Doolittle: Yes. 10 11 Wray: Trustee Garcia. 12 13 Garcia: Yes. 14 15 Wray: Trustee Johnson-Burick. 16 17 J-Burick: Yes. 18 19 Wray: Councilor Sorg. 20 21 Sorg: Yes. 22 23 Wray: Mr. Chair. 24 25 Vasquez: Yes. 26 27 Wray: Have any other Policy Committee members joined us? Mr. Chair, the 28 motion passes. 29 30 Vasquez: Thank you Mr. Wray. 31 32 6. APPROVAL OF MINUTES 33 34 6.1 May 12, 2021 35 36 Vasquez: Well move on now to the approval of minutes. May I have a motion and a 37 second to approve the minutes from May 12, 2021? 38 39 Barraza: Mr. Chair. 40 41 Vasquez: Yes. 42 43 Barraza: Makes a motion to approve the minutes of May 12, 2021. 44 45 Sorg: Seconds. 46 4 1 Vasquez: Thank you. Mr. Wray. 2 3 Wray: Thank you Mr. Chair. Vice-Chair Sanchez. 4 5 Sanchez: Yes. 6 7 Wray: Mayor Barraza. 8 9 Barraza: Yes. 10 11 Wray: Councilor Bencomo. 12 13 Bencomo Yes. 14 15 Wray: Mr. Doolittle. 16 17 Doolittle: Yes. 18 19 Wray: Trustee Garcia. 20 21 Garcia: Yes. 22 23 Wray: Trustee Johnson-Burick. 24 25 J-Burick: Yes. 26 27 Wray: Councilor Sorg. 28 29 Sorg: Yes. 30 31 Wray: Have any other Policy Committee members joined us? Mr. Chair. 32 33 Vasquez: Yes. 34 35 Wray: Mr. Chair, the motion passes. 36 37 Vasquez: Thank you Mr. Wray. 38 39 7. ACTION ITEMS 40 41 Vasquez: Before we move on to action items here I just want to say thank you to the 42 Dona Ana County staff for hosting a pretty seamless meeting so far with 43 blended in-person and virtual participation. I was wondering how this might 44 work for the first few months now that we are gathering in person. So thank 45 you to the Dona Ana County staff and Board of Commissioners for hosting 46 us. 5 1 2 7.1 Resolution 21-05: Adoption of the 2022-2027 Transportation 3 Improvement Program (TIP) 4 5 Vasquez: We'll move on now to action items, item number 7.1, Resolution 21-05 6 adoption of the 2020-2027 Transportation Improvement Program. 7 8 Wray: Thank you Mr. Chair. I would like to introduce Mr. Dominic Loya who will 9 give this presentation. 10 11 Sorg: I'd like to make a motion to approve this. Or is this just a ... 12 13 Barraza: Second. 14 15 Vasquez: Thank you. We'll open it up to discussion with Mr. Loya now. 16 17 Loya: Thank you Mr. Chair. Thank you ladies and gentlemen of the Policy 18 Committee. So today we will be talking about the 2022-2027 Transportation 19 Improvement Program. So on this TIP we have one new project, which is 20 TL00150, which will be software upgrades for RoadRUNNER Transit. We 21 have one project change requested by NMDOT LC00371 for bridge 22 preservation over 1-10. We have 14 rollover projects that include the 23 University Avenue multimodal project, Elks Drive Multiuse Trail, Las Cruces 24 Lateral Multiuse Trail, as well as many others, RoadRUNNER Transit has 25 their regular ones for their budgeting, and a few other things like that. 26 27 So just to go over the timeline. We opened the draft TIP on April 20th for 28 public comment. On May 18th we had a BPAC recommendation. We 29 closed public comment on May 28th. June 3rd TAC we have a TAC 30 recommendation. This will go into effect on October 1, 2021. And we are 31 requesting today that the Policy Committee approved the 2022-2027 TIP. I 32 will now stand for questions. 33 34 Vasquez: Thank you Mr. Loya. Are there any questions or comments from members 35 of the committee? 36 37 Trujillo: Mr. Chair. Commissioner Trujillo just got here. Thank you. Sorry. 38 39 Vasquez: Thank you Mayor Trujillo. I appreciate it. And Commissioner Trujillo. 40 Mayor/Commissioner Trujillo. Mayor/Commissioner we are on Item number 41 7.1, the approval of the Transportation Improvement Program. If there's no 42 comments or questions at this time, we'll go ahead and call the vote Mr. 43 Wray. Mr. Loya will call the vote. 44 45 Loya: Commissioner Sanchez. 46 6 1 Sanchez: Yes. 2 3 Loya: Mayor Barraza. 4 5 Barraza: Yes. 6 7 Loya: Councilor Bencomo. 8 9 Bencomo Yes. 10 11 Loya: Mr. Doolittle. 12 13 Doolittle: Yes. 14 15 Loya: Trustee Garcia. 16 17 Garcia: Yes. 18 19 Loya: Trustee Johnson-Burick. 20 21 J-Burick: Yes. 22 23 Loya: Commissioner Trujillo. 24 25 Trujillo: Yes. 26 27 Loya: Councilor Sorg. 28 29 Sorg: Yes. 30 31 Loya: Have any other members joined us? Mr. Chair. 32 33 Vasquez: Yes. Thank you Mr. Loya. 34 35 7.2 Resolution 21-06: Approval of the 2021 Transportation Project Fund 36 (TPF) Applications 37 38 Vasquez: We'll move forward now to item number 7.2, Resolution 21-06 approval of 39 the 2021 Transportation Project Fund applications. Mr. Loya will you be 40 presenting? 41 42 Loya: Yes sir I will. 43 44 Vasquez: You know what, actually let me allow a motion for approval and a second 45 before discussion. 46 7 1 Barraza: Mr. Chair. 2 3 Vasquez: Yes. 4 5 Barraza: Make that motion. 6 7 Vasquez: Thank you. 8 9 Sorg: I'll second it. 10 11 Vasquez: Thank you. Go ahead Mr. Loya. 12 13 Loya: Thank you Mr. Chair. Ladies and gentlemen of the Policy Committee. So 14 we are looking at the Transportation Project Fund applications. We 15 received three projects; one from the Town of Mesilla on Calle de Picacho, 16 two from Dona Ana County, one on Elks Drive for a multiuse trail, and one 17 on Carver Road for a multiuse trail. 18 19 So Calle de Picacho will be from Calle del Norte to Calle de Parian. It's for 20 engineering, plan, and design for drainage improvements, new asphalt, and 21 new sidewalks. And we have a map here to show where it will be. 22 23 Vasquez: Mr. Loya. Could you just go back really quick? 24 25 Loya: Certainly, Mr. Chair. 26 27 Vasquez: Thank you. Okay, thank you just wanted a chance to look at it a little bit 28 closer. 29 30 Barraza: Mr. Chair. 31 32 Vasquez: Yes Mayor Barraza. 33 34 Barraza: And just for clarification, so you'll have a better idea where that is. Calle de 35 Parian is where the post office is and heading north is the community center 36 all the way to Calle del Norte which is a state highway. 37 38 Vasquez: Thank you Mayor. Go ahead Mr. Loya. 39 40 Loya: Next we have the Elks Drive project. This will be for a multiuse trail from 41 Dona Ana School Road to El Camino Real Road down to Thorpe Road. 42 And this will be for pedestrian connectivity between Dona Ana Elementary 43 School and Thorpe Road, and connection to future trails. And here's the 44 map for it. And it is the red. 45 46 Vasquez: Thank you. 8 1 2 Loya: And then third we have Carver Road. We have a multiuse trail from San 3 Pascual Street to Willow Green Drive. It's a pedestrian connection between 4 Tombaugh Elementary and the surrounding area. And is slightly past 5 Willow Green, that was the closest intersection. 6 7 Vasquez: Thank you. 8 9 Loya: So the timeline, so we have three complete applications. We're requesting 10 Policy Committee to approve the projects. And the Transportation Project 11 Fund deadline is on June 15th. We do have Ms. Blanca Reyes here to 12 answer questions for Dona Ana County. 13 14 Vasquez: Thank you Mr. Loya. If you'd like to provide any additional commentary, 15 please go ahead, otherwise I'll ask the members of the commission for 16 questions. 17 18 Reyes: Good afternoon. My name is Blanca Reyes. And I work for the community 19 development. Can you hear me? 20 21 Vasquez: There we go. 22 23 Reyes: Okay. Good afternoon. My name is Blanca Reyes and I work for the 24 community development at Dona Ana County. If you have any questions, I 25 think he explained it very good. 26 27 Vasquez: Thank you Ms. Reyes. 28 29 Sorg: I do Mr. Chair. 30 31 Vasquez: Yes Councilor Sorg, go ahead. 32 33 Sorg: Thank you Mr. Chair. Could you go back to the map for the Elks Drive path 34 trail. This funny is only for the part in red. What kind of discussions have 35 you had for the rest in blue? 36 37 Reyes: In blue we are in the process of getting a consultant right now. A consultant 38 to get the design. We do have the funds for design and construction, on 39 two different projects, the one of the bigger length which is on the along 40 Elks. We do have design and construction funds. 41 42 Sorg: What kind of construction? 43 44 Reyes: Fora multi trail use. 45 46 Sorg: The one in blue. 9 1 2 Reyes: Yes, sir. 3 4 Sorg: Okay. That's all we could get into this particular project here is the part in 5 red, we couldn't include blue? 6 7 Reyes: Now because we already have the funds. 8 9 Sorg: What's keeping us from adding the blue part? 10 11 Reyes: We already have the funds. 12 13 Sorg: You already have it. 14 15 Reyes: Yes sir. 16 17 Sorg: So there is a trail. It says future multiuse trail though. 18 19 Reyes: We do have the funds to do the design at the moment. So it's future 20 because it's not installed. 21 22 Sorg: But it's not part of this project. 23 24 Reyes: No, sir. 25 26 Sorg: And why? 27 28 Wray: Mr. Chair, Councilor Sorg. That project is already fully funded, and it's going 29 to happen. What Dona Ana County is planning on doing is extending it 30 further north. The part in blue is already committed, it's going to occur. 31 32 Sorg: So it's just the county's doing it. It's not part of MPO then. 33 34 Wray: Well, it went through the TAP process. It was a TAP project, but that went 35 through the TAP process three or four years ago. It was approved for 36 through the TAP process through the MPO some time ago. 37 38 Sorg: So we're just adding the red part. 39 40 Wray: We're just adding the red part. The blue parts already funded and going to 41 move forward through TAP funding. 42 43 Sorg: Getting all the way down there to the gas stations then. 44 45 Reyes: Yes sir. 46 10 1 Wray: Yes. 2 3 Sorg: Okay. Thank you. That's all I have. Thank you Mr. Chair. 4 5 Vasquez: Thank you Councillor Sorg. And Commissioner Sanchez has joined us here 6 in person. Good to see you in the flesh. 7 8 Sanchez: Yes sir. 9 10 Vasquez: Yes sir. 11 12 Sanchez: I did have one question regarding this particular project. And I'm just 13 curious, I guess based on where it's going now, is there any possibility that 14 the A to B study that's currently being done that includes Thorpe Road could 15 affect this at all particularly the most northern end of the trail? 16 17 Reyes: On the road itself or? 18 19 Sanchez: Well, this is, I assume this is all part of ... 20 21 Reyes: A multi trail. 22 23 Sanchez: And it connects. Correct. And so the way this works is that it's going to be 24 connecting on it looks like there to Camino Real right at the very end. 25 26 Reyes: Yes. 27 28 Sanchez: To where it connects to Thorpe Road. Currently the Department of 29 Transportation has an A to B study that's on Thorpe Road from Barela to I- 30 25, then from 1-25 south. And so I'm curious if there's been any discussion 31 as to the potential impact of that A to B study on this project? 32 33 Reyes: We haven't. But we are going to be discussing once we have a design or 34 the funds. 35 36 Sanchez: Okay. Thank you. 37 38 Doolittle: Mr. Chair. 39 40 Vasquez: Yes. Mr. Doolittle, go ahead. 41 42 Doolittle: If I can expand just a little bit on that. So just keep in mind that that section 43 specifically that's outlined in green is a project that the DOT built probably 44 two or three years ago. So the study will incorporate from the interchanges 45 that you mentioned, but our expectation is that currently already meets all 46 of our standards and we won't do anything with that ADA sidewalk. There 11 1 may be some improvements to that Camino Real intersection because it is 2 kind of weird with the gas stations. But our expectation is we won't have to 3 address any drainage or sidewalk or ADA improvements in that rea, 4 because it's already been done. 5 6 Sanchez: Okay great. Thank you Mr. Doolittle. Appreciate that. 7 8 Vasquez: Thank you Mr. Doolittle. Thank you Commissioner Sanchez. Any other 9 questions or comments from folks joining us virtually? Okay, I do have a 10 quick question here for you Ms, Reyes. The multiuse trail, could you just 11 briefly explain what the engineering of that looks like in terms of the bike 12 and pedestrian facilities? I'm assuming that's what you mean by multi-use. 13 14 Reyes: Yes. It will be probably a 10 foot trail along one of the sites, I believe it's on 15 the northeast part of the Elks Drive. 16 17 Vasquez: Okay. Will the pedestrian, will there be a buffer between the pedestrian trail 18 and the bike lane? Any type of landscaping or something that keeps the 19 pedestrian traffic away from the vehicular and bicycle traffic? 20 21 Reyes: We have not looked into it in detail. We have more or less conception but 22 yes the project will be having some kind of maybe a curb and gutter and 23 then the trail so that we can have a gap or just maybe three/four feet away 24 from the road. But as I told you we both are in the design stage, so we will 25 be determining that once we have both the consultant and the Dona Ana 26 County engineering putting something together. 27 28 Vasquez: Okay thank you. One consideration I'd like to just bring up as the design 29 process moves forward is we heard recently on the Walnut/Madrid bike 30 pedestrian project from the cycling community in particular, that part of the 31 way that the bicyclist feel that you could minimize public safety concerns in 32 places where vehicular traffic may either at a right turn or something similar 33 where the trail would have to cross the street, to minimize public safety 34 issues is raised features on the road itself that would indicate to motorists 35 that there is a pedestrian or vehicular traffic coming up. So I just want to 36 flag that for consideration in places where the design of this trail may meet 37 a roadway just because folks feel like I think that may be one of the best 38 practices in minimizing those accidents and conflicts. So if there's a budget 39 to be able to implement a feature like that, it may be a good consideration 40 to make. 41 42 Reyes: Well keep it in mind when we do the design. 43 44 Vasquez: Okay. Thank you. Any other comments or questions? Ms. Reyes, thank 45 you very much. I appreciate it. 46 12 1 Reyes: Thank you everyone. 2 3 Vasquez: Thank you. Okay, seeing no other comments or questions, Mr. Loya, ready 4 for the vote. 5 6 Doolittle: Mr. Chair. If I may just real quick. 7 8 Vasquez: Yes. Yes Mr. Doodle go ahead. 9 10 Doolittle: So I want to state my position and how I'm going to abstain from my vote. 11 So the DOT staff has been reviewing these PFF's, not just for the Mesilla 12 Valley MPO but for all of the MPO RPOs. And ultimately the DOT, the 13 district specifically will have to take all of those applications and then we will 14 then rank them based on all of the applications together. So rather than 15 there appear to be any kind of conflict with me supporting this MPO versus 16 some of the other ones, I'm going to abstain from voting on this action. But 17 I just want to be clear that I do support our municipalities and the partnership 18 that we have with them. And I think that anything that we can do to bring 19 more money to our district is important. And I'll consider all of the things 20 that were shared today when we get ready to review the applications district 21 wide. 22 23 Vasquez: Thank you. I appreciate that Mr. Doolittle. Mr. Loya go ahead. 24 25 Loya: Commissioner Sanchez. 26 27 Sanchez: Yes. 28 29 Loya: Mayor Barraza. 30 31 Barraza: Yes. 32 33 Loya: Councilor Bencomo. 34 35 Bencomo Yes. 36 37 Loya: Mr. Doolittle. 38 39 Doolittle: Abstain. 40 41 Loya: Trustee Garcia. 42 43 Garcia: Yes. 44 45 Loya: Trustee Johnson-Burick. 46 13 1 J-Burick: Yes. 2 3 Loya: Commissioner Trujillo. 4 5 Trujillo: Yes. 6 7 Loya: Councilor Sorg. 8 9 Sorg: Yes. 10 11 Loya: Has anybody else joined us? Mr. Chair. 12 13 Vasquez: Yes. 14 15 Loya: Motion passes. 16 17 Vasquez: Thank you Mr. Loya. 18 19 7.3 Resolution 21-07: A Resolution Approving an Out-of-Cycle 20 Amendment to the Transportation Improvement Program (TIP) 21 22 Vasquez: And we'll move forward now to item 7.3, Resolution 21-07 Resolution 23 approving an out-of-cycle amendment to the 2020-2025 Transportation 24 Improvement Program. 25 26 Sorg: Moved to approve. 27 28 Sanchez: I'll second. 29 30 Vasquez: Thank you. Mr. Loya go ahead. 31 32 Loya: Mr. Chairman, ladies and gentlemen of the Policy Committee. So the City 33 of Las Cruces has requested an out-of-cycle TIP amendment. They will be 34 presenting on it but just some background. We did request this through the 35 proper channels. They requested this through the Chair because we 36 missed the deadline for the BPAC meeting. And the funding came up after 37 that deadline. But I will let the project engineer Mr. Steve Pacheco from the 38 City of Las Cruces go through the details on this. 39 40 Vasquez: Thank you Mr. Loya. 41 42 Pacheco: Hello everybody. My name is Steve Pacheco. I'm a senior engineer with 43 the City of Las Cruces. And we have a little presentation to explain our 44 request. So this is the bike pedestrian improvements project. So for project 45 overview we have Madrid Avenue which consists of two inches of mill inlay. 46 We have ADA compliance at the intersections. We have a narrower vehicle 14 1 lanes and we have bike lanes along Madrid. We have some sidewalks to 2 put in for some gaps that we have along the road. We have some bump 3 outs and on street parking where we have enough right-of-way along 4 Madrid. On Kilmer, Ash, and Evelyn we have the signage for the bicyclists 5 and it is a shared lane. And we also have markings for the speed humps. 6 7 And the Walnut portion of this project is again a two inch mill inlay with ADA 8 compliance at the intersections and again the narrower vehicle lanes and 9 we've added bike lanes. 10 11 Barraza: Mr. Chair. Can I ask Steve. What is a bump out? 12 13 Pacheco: A bump out is where at the intersections we bump the curb out into the 14 roadway to kind of slow down traffic, gives the appearance of narrowing the 15 roadway. And for typical cross sections, the Madrid cross section as 16 discussed shows parking where we have the right-of-way available, the bike 17 path and the narrower vehicle lanes. Walnut, the narrower vehicle lanes 18 and the bike paths. And Kilmer, Ash, and Evelyn again have no, it's a 19 shared road, and the signage. 20 21 Doolittle: Mr. Chair. 22 23 Vasquez: Yes, Mr. Doolittle. 24 25 Doolittle: I have a quick question. So my wife is a teacher at Sierra. And if you're 26 there during school letting out specifically, you know there are signs along 27 Walnut that tell people not to park there because then kids are crossing the 28 street and those kinds of things. But your typical section, no, I'm sorry that's 29 on Madrid not Walnut. So Walnut we won't have on street parking. That's 30 correct. 31 32 Pacheco: No. 33 34 Doolittle: All right. Thank you. Looking at the wrong diagram. Thank you Mr. Chair. 35 36 Vasquez: Thank you Mr. Doolittle. 37 38 Pacheco: And for our project costs, we were working with a cooperative projects 39 agreement of the STIP funding. And at 90% design we found out that we 40 were short of our funding requirements. So we requested supplemental 41 funding, and we were notified that there was an additional $180,000.00 42 available on the 27th of May. So again that's why we're requesting this out- 43 of-cycle because we're coming late to the game for the money. And part of 44 requesting the out-of-cycle amendment, the 15th of this month is the last 45 day to absorb the supplemental funding. And the supplemental funding as 46 discussed earlier was, notification was provided after the BPAC. So we did 15 1 present to the TAC last week. And the supplemental funds are needed due 2 to the commercial construction cost increases and the price materials and 3 overall construction. The supplemental funds will help cover an anticipated 4 cost increase and ensure a complete community project. The remainder of 5 the increased costs will be matched by the City via taxes and bonds. The 6 project improves the life cycle for all modes of transportation, helps us meet 7 the ATP, and improves overall safety. 8 9 For our schedule we had 30% design completed in January of this year. 10 We had a public meeting in February. 90% design in May. And we have 11 completed 100% design now we just had a review. And we expect bidding 12 to be July of this year and construction from September through March. And 13 that's all I had for the presentation. If you have any questions I'll be happy 14 to answer them. 15 16 Vasquez: I thank you Mr. Pacheco. Councilor Sorg. 17 18 Sorg: Can you go back to the cross section design? 19 20 Pacheco: Surely. 21 22 Sorg: I mean this, I don't really need it but this will help a little bit. I'm in particular 23 asking about Madrid. 24 25 Pacheco: Yes sir. 26 27 Sorg: You have parking there. Was it ever considered that the parking could be 28 exchanged for a median or other landscape-able, is that a word, along this 29 street, in the street, on the side of the street or a median? 30 31 Pacheco: Yes, it was discussed. And again this cross section Madrid varies the most 32 due to the right-of-way restrictions along it. So the parking along the street 33 are only in certain areas, it's not the entire length of the street. 34 35 Sorg: So it's narrower in some places. 36 37 Pacheco: Yes. And that was, we considered shrinking down the driving lanes to help 38 with the speeding along Madrid. 39 40 Sorg: Well, yes, of course we want to do that. I'm trying to think of that street. I've 41 driven it many, many, many times and I don't recall a place where it's 42 narrower. Would you, could you describe that location there where it's 43 narrow? 44 45 Pacheco: Well ... 46 16 1 Sorg: Kind of in the end there on the (inaudible). 2 3 Pacheco: Yes it's ... 4 5 Sorg: It's going to be redone anyway. 6 7 Pacheco: It's not so much where the parking was able to be placed or not. So there's 8 some parking across from Apodaca Park. And there's another location a 9 little further up that has some parking, but not the entire length. So further 10 on the east side there is smaller right-of-way that we didn't have enough 11 room to put anything like that in. 12 13 Sorg: Could you go to the map where it shows those streets? 14 15 Pacheco: Sure thing. 16 17 Sorg: Yes, it doesn't show Madrid very much. Actually it doesn't even complete it 18 all the way to (inaudible), just to Evelyn. 19 20 Pacheco: Correct. And the City ... 21 22 Sorg: So it was a little hard for me to hear you. Could you describe those spots 23 where it's narrow again? 24 25 Morrow: Hi, sorry. My name is Jennifer Morrow. I'm the interim engineering 26 administrator for the City of Las Cruces. And I want to address Councilor 27 Sorg's question. You have a very valid point. We looked at adding medians 28 in locations. We looked at moving the curb and gutter around. If you recall 29 the whole reason we're here is because we have a shortfall of funding at 30 this time. 31 32 Sorg: Yes. 33 34 Morrow: So we had to keep the curb and gutter in the location that was. We did not 35 have funding to add more median, to add more curb and gutter. We are 36 only going to do the intersections for ADA ramps. And we're only going to 37 mill overlay to give the asphalt a new surface. So at this time we do not 38 have the means to fully develop the street. I know there is a plan in front of 39 Apodaca Park to bring in a median. And that's been approved through City 40 Council. And we looked at that and just this project was not designed to 41 address that in order to have the funding. 42 43 Sorg: So you're here to get more funding right from? 44 45 Morrow: We're here to get the funding to do the scope that we have, which is just a 46 mill inlay, and it's just the ADA ramps at the intersections. It does not include 17 1 any funding to add in medians or add curb and gutter along the entire length 2 of the road. 3 4 Sorg: Well does any City funding go into this part, the Madrid part? 5 6 Morrow: We do have a match. Yes. And we are going to have to do that match to 7 bring it to our current cost estimate. I believe we're pitching it about 8 $140,000.00 to cover our current costs to do this project. 9 10 Sorg: Is it possible in the future you could add median and other landscaping 11 along the street there? 12 13 Morrow: We can look at that in the future when we have a CIP project for a full 14 rehabilitation of this. This project is only oriented around bike accessibility 15 and pedestrian. It's not a full rehab for the street. And for that reason we 16 are just doing the minimal to make it more bike accessible. That was the 17 scope that when we requested funding, that was the scope for this project. 18 19 Sorg: So there is the possibility in the future to add landscaping. 20 21 Morrow: Definitely. Always. 22 23 Sorg: The question is whether or not what we're doing now might prohibit it or 24 make it more expensive, more. 25 26 Morrow: No, no it will not. All we're doing right now is we're upgrading the road. So 27 that it'll have a new surface and such. So you know by the time we get 28 around to being able to actually meet the cross section in front of Apodaca 29 that was approved by the City Council, we'll probably be ready to do a full 30 rehabilitation of Madrid at that time. 31 32 Sorg: Okay, thank you very much. 33 34 Morrow: Your welcome. 35 36 Sorg: Appreciate that. Thank you. Mr. Chair. 37 38 Vasquez: Thank you Councilor Sorg. Any other questions or comments from our folks 39 online? 40 41 Pacheco: Thank you. 42 43 Vasquez: I do have just one quick question here for you sir. So regarding the 44 increasing costs, the cost overrun, at 90% of the design phase is when I 45 think you indicated that you anticipated a cost overrun at this project. Can 46 you just explain how that process works in terms of locking in material costs, 18 1 and is that typically done at the 90% design phase or is the type of contract 2 that you have with a contractor that doesn't allow for locking in for the cost 3 of construction materials? 4 5 Pacheco: No, Mr. Chair with this is not construction yet. We have not gone out to bid 6 with this yet. This is simply the design. And we had a preliminary estimate 7 when we started the project. And then our consultant came up with his 8 design estimate and that's where the additional funds came in, the 9 additional requirements. So again we tried to put in more, but we weren't 10 able to, and this is how we felt was the best solution, a small increase, and 11 there was the additional funding available. 12 13 Vasquez: Okay. I guess what I'm trying to get at is you have here in your last bullet 14 point that the supplemental funds are needed due to commercial 15 construction cost increase. And so how does that get determined? And 16 what's going to prevent another increase from happening two weeks from 17 now essentially when we secure a contract? 18 19 Morrow: Hi. Excuse me for stepping in again. But I wanted to follow up on the 20 question. 21 22 Vasquez: Thank you. If you could just state your name again just for the record. 23 Thanks you. 24 25 Morrow: We have found since COVID that all of our construction bids are coming in 26 20%to 25% higher due to the lack of materials and the demand for materials 27 right now. So based on current bids, the engineer upped the cost estimate 28 to accommodate these numbers that are coming in currently. We are also 29 going to make sure we have some additive alternate. So if when we do 30 finally bid it, if the cost kind of shift again, we can accommodate it via 31 additive alternates with the project. 32 33 Vasquez: Okay, thank you. So at this point, it's a guess of between a 20% to 25% 34 increase in the total construction cost. 35 36 Morrow: It is. It's just based on what we're seeing historically right now. 37 38 Vasquez: Okay, that helps me understand better. Thank you Ms. Morrow. Thank you 39 Mr. Pacheco. 40 41 Doolittle: Mr. Chair. 42 43 Vasquez: Yes, Mr. Doolittle. 44 45 Doolittle: I just want to reiterate or I guess support what she just said. The DOT is 46 having the exact same thing. Our state engineer, just a few weeks ago 19 1 asked us to adjust all of our estimates. And we're either having to adjust 2 termini or we're having to take augmentation off of projects and do it with 3 our own staff. So i it's not just local to the City, it's a statewide issue, in 4 some cases even nationally. So I completely understand where you're 5 coming from. 6 7 Vasquez: Thank you Mr. Doolittle. Thank you Mr. Pacheco. 8 9 Pacheco: Thank you. 10 11 Vasquez: That's my thoughts exactly. Let's get them done now before they keep 12 going up here. I think we're ready for a vote. Thank you. 13 14 Loya: Commissioner Sanchez. 15 16 Sanchez: Yes. 17 18 Loya: Mayor Barraza. 19 20 Barraza: Yes. 21 22 Loya: Councilor Bencomo. 23 24 Bencomo Yes. 25 26 Loya: Mr. Doolittle. 27 28 Doolittle: Yes. 29 30 Loya: Trustee Garcia. 31 32 Garcia: Yes. 33 34 Loya: Trustee Johnson-Burick. 35 36 J-Burick: Yes. 37 38 Loya: Commissioner Trujillo. 39 40 Trujillo: Yes. 41 42 Loya: Councilor Sorg. 43 44 Sorg: Yes. Thank you. 45 46 Loya: Has anybody else joined us? Mr. Chair. 20 1 2 Vasquez: Yes. 3 4 Loya: Motion passes. 5 6 Vasquez: Thank you again. 7 8 8. DISCUSSION ITEMS 9 10 8.1 Joint Powers Agreement Re-Negotiation Update 11 12 Vasquez: We'll move on now to our discussion items. And we'll begin with item 8.1. 13 our Joint Powers Agreement re-negotiation update. Mr. Wray. 14 15 Wray: Thank you Mr. Chair. I have to apologize to the committee, at the last 16 meeting in May I had informed the committee that it was my belief that I was 17 going to be able to be working with City of Las Cruces staff on the text of 18 the MOA. That unfortunately has turned out not to be the case. The City 19 of Las Cruces has not yet responded to the draft proposal offered by the 20 JPA subcommittee and I am unable to offer a further update as to the status 21 of this at this time. I am still waiting for the City's response. 22 23 Vasquez: Thank you Mr. Wray. That's a little bit unfortunate. I think we absolutely 24 need some movement on this. We need to get this item off our agenda and 25 this JPA finalized. And so I'll send an e-mail over to our City attorney after 26 this meeting to inquire as to what the delay may be or to get a better sense 27 of the timeline on that Mr. Wray. 28 29 Wray: Thank you. I would appreciate that Mr. Chair. 30 31 Vasquez: Thank you. Are there any other comments or questions for discussion on 32 this item? Okay. Thank you Mr. Wray. I appreciate your patience 33 throughout this process as well. 34 35 Wray: I appreciate the patience of the committee. It's not me, it's the committee 36 that's the one that's having to be patient with this. I guess me a little bit too, 37 but. 38 39 Vasquez: I understand. Thank you. 40 41 8.2 NMDOT Update 42 43 Vasquez: We'll move on now to item 8.2 NMDOT update. Mr. Doolittle. 44 45 Doolittle: Thank you Mr. Chair. Just an update on our current ongoing projects. 46 University and 1-25 still continues to move along very well. I've been saying 21 1 that end of July is probably going to be our completion date, but we just 2 approved within the last couple of weeks a change order that added 40 3 working days to the contract because of proven COVID delays tied to 4 materials, manpower, those kinds of things. So now more than likely it will 5 probably be sometime in middle to the end of August before we finish that 6 project. But by then a majority of our impacts should be out of the way. I 7 know with NMSU and the schools coming back we really want to get as 8 much of that done before then. But we have added some time. Councilor 9 Sorg, I saw you were motioning. 10 11 Sorg: Yes. Just a feeble request to get it done by August 28th. That's the first 12 football game at the stadium. 13 14 Doolittle: Mr. Chair, Councilor. I don't know exactly what the new end date is, but 15 we'll see what we can do to get that done. 16 17 Vasquez: Councilor Sorg. That you're assuming people will attend the football game 18 and said that's a different subject altogether. Go ahead Mr. Doolittle. 19 20 Doolittle: I seem to have lost my train of thought with that comment. New Mexico 21 404/1-10. We're still in the very early stages of that interchange project, but 22 it's going pretty well. It's a 300 weather working day project, which is about 23 15 months, and we started in November, so we're still looking at early 2022 24 before we're finished. But that one right now we haven't had any big 25 changes. It's just still very early on. 26 27 The other one that's been ongoing that's kind of been under the radar that I 28 haven't mentioned is we're doing a little bit of bridge rehab work on 1-10 at 29 Crawford, which is on the west side of the river. Crawford goes underneath 30 1-10 and it connects those two little communities on either side of 1-10. 31 We're just doing a little bit of bridge rehab, but it's all underneath so you 32 really can't see it. But some of your local constituents may have noticed or 33 made comments to you but it's been minor impacts. But we're almost 34 finished with that project. 35 36 And then the other one I wanted to touch on that's outside of the MPO area 37 but within Dona Ana County is 1-25 at Rincon. We started that project the 38 beginning of this month, and that's a full reconstruction project. If you've 39 driven that road it's got a lot of soils that shrink and swell and the road moves 40 around a lot. We're going to stabilize that subgrade and then put a new 41 roadway asphalt top on top of that. So that one just started. It's going to 42 be a real long tedious project, because we're having to excavate all of that 43 clay material. If you'll also recall, you may not be aware, but about 25 years 44 ago we constructed that project as a research project. And Federal 45 Highway made us put in a bunch of different soils underneath to basically 46 test what it did. And now we're suffering the consequences of completing 22 1 the test but not having the money to reconstruct it. But we found it and 2 that's what we're doing is we're tearing out all those test sections and we're 3 going to stabilize it. So that's our current ongoing projects in the area. 4 5 The other one that I wanted to touch on very briefly. I know Commissioner 6 Sanchez sent me an e-mail about the study on 1-25 and Thorpe. It's still 7 ongoing. I really don't have much update for you all other than we're getting 8 to the point that we should finalize our internal findings. We should start 9 getting ready to have some public meetings seeking input on our preferred 10 alternatives, those kinds of things. But Commissioner, that's really all I have 11 at this point. We don't have any details. We don't have anything to share 12 with the public yet till we move to the public meeting. 13 14 Sanchez: No, and that's perfect. The reason I was asking is now that restrictions are 15 starting to ease we're looking to have a community meeting there in Dona 16 Ana. And you know there's always the talk of wanting certain things on 17 Thorpe. But I want to encourage, you know right now ask them to be patient 18 because I understand that you're in the process. So understanding that 19 you're in the process or getting close to finalizing internally your findings 20 and that public meetings are coming up, that'll just be enough that I can 21 provide them that update. That way once they do have the meetings we 22 can publicize it and they can be a part of the that process. 23 24 Doolittle: Mr. Chair, Commissioner. And just so you all know, the reason that it's been 25 delayed is we were having a hard time justifying our traffic count data. With 26 the COVID all of those counts are skewed. So we had to get permission 27 from Federal Highway to utilize old data rather than current because it was 28 just really messing up our counts and our designs and those kinds of things. 29 So anything that was having to do with data collection, all of those studies 30 have been delayed a little bit. But we will certainly put out a lot of press 31 release and press notices when we get ready to move forward with the 32 public comment. I don't know the timeline and whether we'll do them 33 virtually or in person. But I will tell you over the course of the past year 34 we've had four or five virtual public meetings and we've actually had more 35 people involved that way than in person. So we may do a combination of 36 both, just to get as many people as we can to participate. But we're still 37 moving forward on that study. 38 39 Sanchez: Thank you. Thank you Mr. Doolittle. And I think the biggest thing that I've 40 seen especially, and understand the delay, but I think the biggest issue we 41 have I think within our governmental entities is many times there's a lot of 42 work behind the scenes, but our constituents don't see it so they believe 43 that we're just sitting idle. And so that's exactly the communication I just 44 want to provide. So I'll let them know that and I appreciate you keeping me 45 in the loop on that. So thank you Mr. Doolittle, appreciate it. 46 23 1 Doolittle: Certainly. Mr. Chair. I don't have anything else. But I would certainly stand 2 for any questions or comments the committee may have. 3 4 Vasquez: Thank you Mr. Doolittle. Any questions or comments? 5 6 Wray: Mr. Chair. 7 8 Vasquez: Yes. 9 10 Wray: I do want to note something for clarification just on the basis of what Mr. 11 Doolittle said. It needs to be understood that NM 404 is in the El Paso MPO. 12 The way that he bracketed that made it sound like 404 was in ours, it is not. 13 It does belong to El Paso. So I just want to make sure that that is clearly 14 understood. 15 16 Vasquez: Thank you Mr. Wray. We're in the process of annexing the El Paso. 17 18 Wray: No. 19 20 Vasquez: We'll get there. 21 22 Wray: No. 23 24 Sanchez: It may be the other way around Mr. Chair. 25 26 Wray: I would prefer not, but that has been discussed before. But we'll leave that 27 alone. 28 29 Vasquez: Thank you Mr. Wray. Any comments from folks online? Okay, seeing none. 30 31 9. COMMITTEE AND STAFF COMMENTS 32 33 Vasquez: Are there any other general committee or staff comments? Okay, seeing 34 none. 35 36 Wray: Mr. Chair for staff we do have three announcements that I want to bring to 37 everyone's attention. The first one is, we are in the midst right now of 38 conducting interviews for the position that has been vacant for nearly a year 39 now. So we're very happy about that. Given prior experiences I do not want 40 to make any promises about when that process is going to be finalized. But 41 I can say that I will get it done as swiftly as it is within my power to get 42 accomplished and we are in the midst of that process right now. 43 44 The second item is I want to remind the committee that we do have an 45 ongoing Transportation Alternatives Program, Recreational Trails Program 46 and Congestion Mitigation Air Quality nonmandatory funding call for 24 1 projects from NMDOT that is currently ongoing. Those projects are due to 2 MPO staff on August 26th to begin the staff review. There will be a 3 presentation to both of the advisory committees and to this committee over 4 the next couple of months on the TAP, RTP and CMAQ requirements just 5 to familiarize everybody with the process before we begin the detailed 6 review. We will be anticipating having a special meeting of the BPAC in 7 September for the BPAC to do their review and recommendations. And 8 then the TAC and Policy Committee will be doing their review and then in 9 the case of the Policy Committee, authorization of the projects at their 10 October meetings. So does anybody have any questions about the TAP 11 before I move on to the next item? Okay, very good. 12 13 Lastly, I do want to remind the Policy Committee that the Policy Committee 14 is on vacation in the month of July. We do not have a meeting in the month 15 of July. And that the next meeting will be in August and that will be housed 16 at the City of Las Cruces. At this time I'm not sure as to what the 17 circumstances, vis-a-vis virtual, hybrid, and/or fully in person are going to 18 be. All I can say is I will be updating the Policy Committee in due course as 19 to the requirements of what the next meeting will be as I am able to do so. 20 So does anybody have any questions about the venue change to the City? 21 22 Sanchez: Mr. Wray. And I'm sure my fellow Councilors may be able to chime in too. 23 But I think we've had discussions also about for some other committee 24 meetings and being held at the City Council chambers, and it sounds like 25 the only thing really holding it up was around some of the work, actual 26 construction work or lighting work in the chambers. So it sounds like 27 everything probably will be a go unless something happens between now 28 and August. But it seems like they're getting ready to be get their chambers 29 ready as well. 30 31 Wray: That's my anticipation, but I I'm not formally stating that. I'll just have to be 32 in touch to let everybody know what the requirements will be. 33 34 Vasquez: Thank you Mr. Wray. We do anticipate going back to in person meetings in 35 July, Council chambers. So I hope that's the case and still want to provide 36 the opportunity for anyone to participate virtually while we are still in a 37 pandemic and would make sure that we can coordinate that with the City, 38 especially for members that may have young children who haven't yet been 39 vaccinated and have personal and family concerns. I want to make sure 40 that's available to members of the committee as it's allowed. 41 42 Wray: I apologize. Mr. Chair, that concludes staffs comments. 43 44 10. PUBLIC COMMENT 45 25 1 Vasquez: Thank you Mr. Wray. I have not received any public comment during the 2 course of this meeting. Have you? 3 4 Wray: We have not. Staff has not. 5 6 Vasquez: Okay, great. 7 8 11. ADJOURNMENT (1:51 PM) 9 10 Vasquez: Well with that I will entertain a motion and a second to adjourn today's 11 meeting. 12 13 Barraza: Mr. Chair. 14 15 Vasquez: Yes Mayor. 16 17 Barraza: Makes that motion. 18 19 Vasquez: Can I get a second? 20 21 Sanchez: I'll second that. 22 23 Vasquez: Thank you Commissioner. Andrew, if you'd take the vote. 24 25 Wray: Mr. Chair. According to Robert's Rules of Order for a motion of adjournment 26 a second is all that is required to allow the Chair to declare the meeting 27 adjourned. We don't need, unless you will really want me to, but we don't 28 need to take a roll call vote for this one. 29 30 Vasquez: You passed the test. That was the test for today. 31 32 Wray: Thank you. 33 34 Vasquez: With that we are adjourned at 1:51 p.m. Thank you. 35 36 37 38 39 40 Chairperso 26 MPO Policy Committee Public Sign In 8/11/2021 *Add to Master Name Organization Email Address Mailing List? 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