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06/05/1997 AIRPORT ADVISORY BOARD MEETING City of Las Cruces,New Mexico June 5, 1997 Members Present: Stephanie Medoff, Gene Kennon, Jim Boykin, Charles Trego Members Absent: Chuck McLean, Frank Dailey, Bill Madden Others Present: Ted A. Morris Jr., Airport/Industrial Park Manager; Susan Pfeiffer, Recording Secretary; Hal Kading, Southwest Aviation, Inc.; Darren Gerard, DAC Planning (ETZ); Mike Lee, Mesilla Valley Aviation; B. Hahn, Pilot/Instructor; Eric Ritzheimer, Pilot/Business Owner; Vernon Wilson, Crosswinds Grill; Bill Moody, Wallace Westwind; Jack Rosenow, Aviation Day Chairman. The meeting was called to order at 12:10 noon in the Airport Conference Room by Chairwoman, Stephanie Medoff, and a quorum was noted. MINUTES: A motion was made by Mr. Boykin, seconded by Mr. Kennon to accept the minutes of the May 1, 1997 board meeting as submitted. All were in favor,motion carried. It was decided to conduct new business first to allow Mr. Rosenow the opportunity to give his report first. NEW BUSINESS: Aviation Day Update: Mr. Rosenow gave a brief report on his committee's preparations for Aviation Day 1997. He said that they are 50% of the way through funding, and have five large potential sponsors. He also reported that they have two confirmed aerobatic acts, but don't yet know if JoAnn Osterud will be able to perform. New Mexico Statewide Air Service Study: Mr. Morris reviewed key issues from the study that affect our airport. He said that the forecast for Las Cruces air travelers will be over 469,000 passengers by the year 2010. UNFINISHED BUSINESS: AN EQUAL OPPORTUNITY EMPLOYEER P.O.Box 20000 LAS CRUCES, NEW MEXICO 80004 Phone 505/526-0000 -2- MINUTES -AIRPORT ADVISORY BOARD MEETING June 5, 1997 Proposed Land Development Adjacent to Airport: Mr. Morris reported on the meeting held by City Staff yesterday to discuss the City's position on the proposed land development. Mr. Morris said the staff will most probably recommend annexation, along with heavy restrictions and requirements, such as infrastructure, and financially participate in the construction of a Police Sub-station and Fire Station, as well as noise easements, etc. Mrs. Medoff said the proposed land development was the final item on the agenda for the June 9 City Council Work Session, and the Board would give their presentation last, after Bright View Land Company and the City Staff. It was agreed upon that Mrs. Medoff would speak for the Board at the meeting. Airport Manager's Report: Mr. Morris reviewed his report on current projects, and airport issues (see attachment). Auto Sunshades: Mr. Morris reported there is $67,000 available to construct the auto sunshades, and that at least 2 potential bidders have been out to look at the parking lot. Mr. Morris was asked if part of that money could be used for something else. He said it would require the City Manager's approval. Crop Dusting: Mr. Morris said Mr. Knoll would like to operate from our airport to service accounts in the Mesilla Valley. Mr. Morris said he could operate at the far east end of the ramp, and that he would not be storing chemicals here at the airport. Proposed Airport Policies: Mr. Boykin reported on feedback he has received on the proposed Airport Policies, and volunteered to contact the businesses that did not attend the public meeting to see what their plans were for using the airport. Mrs. Medoff said that since these businesses were notified of the meeting by mail, and given the opportunity to express their views, she did not feel it was necessary to contact them again. Mr. Morris was asked how these policies would be phased in once they were approved by the City Council. Mr. Morris said he planned to propose that everyone be given six months to come into compliance. There was a lengthy discussion on how the airport should pay for itself, fee structures, and procedures for enforcing the policies. After the discussion, Mr. Morris started to review the comments sent to him item by item to get the Board's opinion on any changes that should be made. Due to time constraints, a motion was made by Mr. Trego, seconded by Mr. Boykin to adjourn the meeting at 4:00 PM, and continue the review of the policies at the next meeting. All were in favor,motion carried. Q AIRPORT MANAGER'S REPORT FOR AIRPORT ADVISORY BOARD -June 5, 1997 TEXT: YOUR NOTES: AIP Project #12: "Taxiway C" Project. FAA moneys now allocated. State supporting grants tentatively approved. To recap: - City Council approved State Grant for $4,000 for AWOS portion of project at its meeting on June 2. - FAA will fund Taxiway, Fencing and AWOS as 1 project. - AWOS/NEXWOS still in planning stages - this will be a "non-federal system." Siting/power/telephone issues need resolution. - After Molzen Corbin completes a re-write of the bid documents, FAA and City will look them over one more time, then go out to bid. We expect Molzen Corbin to get the stuff to us next week. AIP Projections: FAA does not take "applications" anymore - they evaluate our 5-year Capital Improvement Plan (CIP), the State CIP, etc., and come up with their list of what appears appropriate to assist with. This results in a "proprietary" working document (can be discussed, but not published). I've been working with Joe Alexa, our FAA Airports District Office Program Manager, to identify those projects on our CIP eligible for federal funding, and at the present time the following 2 projects are the projections for Las Cruces: - 1998: AIP #13. Reconstruction of Runway 8/26. Remove surface course, reconstruct base course to create proper crown, resurface with 3" asphalt. - 2000: AIP #14. Install lighting on Taxiway A. We'll keep working so this includes taxiways E, F, G, and B from A to 8/26. Also, we may be able to "throw in" a resurfacing project too. Airport Policy progress &time/phase: - Public Meeting was held on May 20. - Next: Today (?) discuss public comments & decide on which to incorporate. - Next: To City Council for approval. Altimeter Setting Source. Awaiting official letter approving procedure. I really don't expect to see anything official, just for them to forget about the issue. Auto Sunshades: At least 2 potential bidders have been out to look at the parking lot. Bids are due by June 19. Aviation Day: Mr. Rosenow is on the agenda for today. Aviation Division: New Director appointed by Governor, starts work next week. He's John Dunham"Mike" Rice of Albuquerque. ANG pilot (retired?), Q (a 4,000+ hrs mostly military flying time (in fighters with the Tacos?). Member AOPA&NMPA. Bright View Land Company development: More discussion today? City Council Work Session scheduled for 5:00 p.m. June 9, 1997. Brian Denmark, Planning Director for the City, will make the staff presentation. Initial staff position is annexation with significant restrictions (noise easements/development standards, drainage improvements, utilities infrastructure, etc.) and participation in Public Safety substation at Airport (police and fire). Budget: - FY 97/98 budget adopted by City Council. We basically got what we requested except for new Equipment (ask $13,840; got $9,600), utilities (ask $28,100; got $24,000) Personnel upgrades (no upgrades), and, Pavement Maintenance (ask$226,415; got$63,000). - Big Changes: All City building repair and maintenance funding transferred to Support Services Department - we send in a work order & request a priority, they do the work. This is a significant change, and will have several bugs to work out. For example, all our funds went, but we only spent 12% on the buildings that Support Services says they'll take care of(the other 88% went to airport-as-an-airport infrastructure). I have a concern about priorities, and control-of-costs through deferring maintenance. - FY 96/97 budget closes out June 30. We're working on an estimate of where we stand on balancing. We look pretty good, and should come in plus or minus 2% of budget. This should be viewed in light of the fact that our self-generated revenues are running at 50% above projections (due to renting out of NAIA facilities). So, overall, we're doing well. Crop Dusters: Mr. Buck Knoll of Deming wants to operate from the airport occasionally in a turbine Thrush to service accounts in the Mesilla Valley. Discussion? Electricity: - Power Line to new 20-megawatt substation in Industrial Park. From the power line north of the Airport. City Utilities Engineer has not yet provided pole/line design, nor final routing. When received, we'll send to FAA for formal review. - Distribution on Airport. SPS surveyed Airport for distribution system. Project should be done o/a Jan 1, 1998. All airport patrons will be offered power, reportedly for 20%less than EPEC's rates. GPS Approaches: FAA Southwest Region Airports Division has asked us to identify all runways for GPS approaches, if possible, by Jun. 24, provided Chg. 5 to AC 150/5300-13 is incorporated into ALP. This is what the Master Plan did, and we will propose approaches for all runways. Hangar Parcel Lease requests: - Interest in last two remaining parcels on East End Taxiway for private parcels, but no formal lease requests yet. - Interest in parcel abutting east ramp east of new road (for possible commercial activity). - Letter sent to Mr. Wallace - he has not submitted building plans in the time allotted by the lease. Correction required by Jul. 4. He is evaluating his options. Master Plan. Approved by resolution of City Council on May 5th. Coffman sending Layout Plan Sets to FAA for review. When approved by FAA (can take up to a year), City Council Resolution authorizes City Manager to sign formal master set. Coffinan has sent us a paper copy of layout plan set, also CAD disk, which is being integrated into City's GIS "as we speak." Pavement Maintenance. Totaling up all the money I could find available, I think we'll have $63,000 in City Money ($38m in fund 020, and $25m in fund 106). I've asked for a matching grant from the State, which Joe Shain (acting Director) has verbally confirmed we'll get. Could be we'll have a total of $126,000! It won't do everything, but its a better picture than we had a few weeks ago. First project will probably be Acrylic Sealing in August. (See attached modified priority list.) Personnel. Upgrade of Airport Maintenance Leader, Secretary, and part timer not included in FY 97/98 budget. Property Transfer. FAA states that the RPZ for RWY 12 (approach end) should be included in airport property map. Survey ordered. Sheriffs Academy: Will train at Airport starting tonight (building searches, traffic stop practice, etc.) UNICOM Situation: CIS is still constructing, as we speak, the link between CTAF and City's 800mhz system. They borrowed our hand-held today, and say they might have the system up and running tomorrow. Water Tower: Bids came out O.K. this time, and we can expect work to commence in July. LAS CRUCES AIRPORT-PRIORITIZED PAVEMENT MAINTENANCE PROJECTS KEY: Proposed Eemgleted Follow-up to 1997 Crack Sealing Project [Alternate to initial proposed project(for which funds were not allotted)] Project Description of Project Priority Project Cost C_fa k real-Apr-ea 'za��..�al-eemplefien) $ 28,719 2. Acrylic Seal Apron C 16,155 2a. Acrylic Seal Apron B (EastHaW 10,000 [ 3. Micro-Surface and Restripe TWY A 6600 ] [ 3. Acrylic Seal&7yRestripe TaxiwayA (Alternate) 15,0004. Gr-aek Seal ] 8/26) 1,160 5. Acrylic Seal TWY E, F, G&B (btw A& 8/26) 1,304 6. Acrylic Seal Apron F 5,712 7. Cr-aek Seal Apr-en A 1 8,1 96 8. Crack Seal Apron D 8,637 —A Craek Seal Apfen E 21,745 9a. Crack Seal remainder of Apron E 13,000 9b. Crack Seal remainder of Apron A 3,700 9c. Crack Seal remainder of Apron C 5,000 10. Crack Seal Runway 4/22 66,667 11. Acrylic Seal Runway 12/30 37,500 12. Acrylic Seal TWY D 7,490 13. Acrylic Seal Apron B (West Ha W 91000 14. Acrylic Seal Apron E 12,231 [ 15. Micro-Surface and Restripe Runway 4/22 168,335 ] [ 15. Acrylic Seal Runway 4/22 (Alternate) 37,500 ] 16. Acrylic Seal Apron D 4,858 17. Acrylic Seal Apron A 10,236 4a. Acrylic Seal& Touchup Runway 8126 30,000 18. Acrylic Seal and Restripe Blastpad 26 2,487 19. Acrylic Seal and Restripe Blastpad 30 2,049 20. Acrylic Seal and Restripe Blastpad 8 1,862 21. Acrylic Seal and Restripe Blastpad 4 1,824 22. Acrylic Seal Shoulders Runway 12/30 18,750 23. Acrylic Seal Shoulders Runway 4/22 16,506 24. Acrylic Seal and Restripe Blastpad 22 1,824 25. Acrylic Seal and Restripe Blastpad 12 2,049 1• . Q1 •t11•Illtttttt�tttNt••1 V geese#** to %11 • 11 %% O • . 3 s � •