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05/01/1997 AIRPORT ADVISORY BOARD MEETING City of Las Cruces,New Mexico May 1, 1997 Members Present: Stephanie Medoff, Bill Madden, Chuck McLean, Gene Kennon, Frank Dailey, Jim Boykin Members Absent: Charles Trego Others Present: Ted A. Morris Jr., Airport/Industrial Park Manager; Susan Pfeiffer, Recording Secretary; Hal Kading, Southwest Aviation, Inc.; Darren Gerard, DAC Planning (ETZ). The meeting was called to order at 12:00 noon in the Airport Conference Room by Vice Chairman, Mr. Jim Boykin, and a quorum was noted. MINUTES: A motion was made by Mr. Kennon, seconded by Mr. Dailey to accept the minutes of the April 3, 1997 board meeting as submitted. All were in favor, motion carried. UNFINISHED BUSINESS: Sub-Committee's Report: The Board members expressed their appreciation to Mr. McLean for his time and effort in preparing the board's presentation to the City Council on the proposed land development northeast of the airport. The Board reviewed the Summary, Conclusion, and Recommendations portion of their presentation. After a lengthy discussion on the wording of those portions, Mr. Boykin moved, and Mr. Madden seconded, to accept them as amended. All were in favor, motion carried. A copy of the amended documents will be sent to Bright View Land Company as requested. Mr. Morris informed the Board that a City Council Work Session has been tentatively set for June 9, 1997, to discuss the proposed development. Mrs. Medoff said that she would speak with the Mayor to find out what their time restraints would be on their presentation. AN EQUAL OPPORTUNITY EMPLOYEER P.O.Box 20000 LAS CRUCES,NEW MEXICO 80004 Phone 505/526-0000 Ar -2- MINUTES -AIRPORT ADVISORY BOARD MEETING May 1, 1997 Aviation Day: Mrs. Medoff read a letter from Mr. Rosenow explaining why it was too soon to give an update report on Aviation Day. The Board agreed to invite him to their June meeting. Airport Manager's Report: Mr. Morris reviewed his report on current projects, and airport issues (see attachment). Proposed Airport Policies: A Public Meeting is scheduled for 7:00 PM on May 20 in City Council Chambers to discuss the proposed Airport Policies. Mr. Morris said it may be necessary to have some of the policies that are unique to an airport made into an Ordinance. Auto Sunshades: Mr. Morris said the request for bids on materials to build the sunshades will go out this month. He is hopeful they will be built sometime this summer. Airport's Budget: Mr. Morris reviewed the airport's operating budget line item requests, and the amounts proposed. He said the proposed City budget is scheduled for adoption on May 6, 1997. Mr. Dailey suggested that members of the Board visit the Mayor, and ask him to review the airport's budget on runway pavement maintenance. Mrs. Medoff said considering the importance of this issue, she would speak with the Mayor, and give him a letter expressing the Board's concerns over the lack of funding for airport pavement maintenance. Land Surrounding Airport: Mr. Kennon said Darren Gerard, of Dona Ana County Planning, produced a map for him showing who owned property in a two mile radius around the airport. He said this was a good starting point for them to pursue an Ordinance to restrict development in those areas that would effect the airport. Mrs. Medoff asked that the property owners map be included in their presentation on land development to the City Council. The Board members expressed their appreciation to Mr. Kennon for his efforts in obtaining the information and map on land surrounding the airport. Mr. Morris was asked who pays for land development fees. He explained that the developer pays up front if they go through the County, and the City pays up front for things like streets, water, and sewers if the development is annexed to the City. The developer pays the City back through Impact Fees every time they sell a house, etc. With no further business to conduct, a motion was made by Mr. Boykin, seconded by Mr. Madden to adjourn the meeting at 2:30 PM. All were in favor, motion carried. AIRPORT MANAGER'S REPORT FOR AIRPORT ADVISORY BOARD - May 1, 1997 TEXT: YOUR NOTES: Airport Policy progress&time/phase: - Sent City Mgr. for distribution to City Council and appropriate staff for review. - Public Meeting scheduled for 7:00 p.m. May 20 @ the City Council Chambers. - Next: To City Council for approval. Altimeter Setting Source. Mr. Fernandez of the ALB FSDO concurs with our recommendation to use the SAWRS to cross check the Alt. S.S. in SWA. Ms. Rayburn, FSDO director confirmed this to me at annual State Aviation Conference last weekend. Awaiting official letter. Auto Sunshades: City Architect completed design standards (wind,etc.). Will be here today to discuss. Aviation Day: ADC had a meeting scheduled for April 30, 1997. Otherwise,NTR. Aviation Issues Conference: Held last weekend in ABQ. I'll provide a trip report when I complete it for those interested. BLM Land. Conversations with BLM and FAA indicate they do not see any additional reservation of land required for the Airport. Both feel adequate land is in our possession to protect all surfaces required by FARs. Staff Action on this item is complete. Box Canyon Road: NTR. Bright View Land Company development: More discussion today? City Council Work Session tentatively scheduled for 5:00 p.m. June 9, 1997. Brian Denmark, Planning Director for the City, will make the staff presentation. There will probably be a presentation by the developer. The Airport Advisory Board may wish to contact the mayor directly for time on the agenda, should you wish to make a presentation. Budget for FY 97/98. City: In operating budget - see attachment for request vs. preliminary approvals. In capital budget, all requested projects are in the preliminary budget. - FAA: Sen. Bingaman's office announced DOT/FAA approval of grant money for Taxiway B/C, AWOS, and Fencing/Gates. Official FAA letter should arrive very soon. - State: Approved 5% grants for the FAA funded projects. Some funds may be available for some pavement work next year as well. CAP: NTR. Fuel Tanks at SWA, MVA & MVFA. John Guerin, Asst. Fire Marshall says tank at MVA should be complete soon. Other two tanks need to be inerted or removed. He'll be getting with the tank owners soon. Hangar Parcel Lease requests: Interest in last two remaining parcels on East End Taxiway, but no formal lease requests yet. Master Plan. Approval resolution on City Council "consent agenda" for meeting of May 5th - approves both Master Plan and the Layout Plan Set. Coffman sending Layout Plan Sets to FAA for review. When approved by FAA (can take up to a year), City Council Resolution authorizes City Manager to sign formal master set. Pavement Maintenance. WORK: Crack sealing for this year complete. We were able to do Taxiway A, the East End Taxiway, the main ramp from the Terminal to the National Guard Hangar, and the aircraft taxi areas around the Western T- Hangar area.. BUDGET: No decision was made by senior staff on our requests in the operating budget, therefore, amounts automatically reduced to this year's level ($211,415 to $38,000). GRANTS: Requests for state assistance for FY 97/98 programs sent-we may get some. Personnel. Upgrade of Airport Maintenance Leader, Secretary, and part timer to full time in budget. City Manager has announced that no new positions or reclassifications will be permitted next year. I've asked him to relook at this decision. Mr. Ericson also intends to visit with Mr.Nava on this issue. Porsche Commercial: Used airport for 1999 (?) Porsche commercial this past week. Power Line: To new 20 mega watt substation in Industrial Park. From the power line north of the Airport. Will come down far western boundary and remain approximately 1 statute mile from any runway. Route given to FAA for review. Awaiting pole heights 'and design from utilities before FAA review can begin. Property Transfer. FAA states that the RPZ for RWY 12 (approach end) should be included in airport property map. Survey ordered. State Aviation Director, Pete Alexander, has resigned. Mr. Joe Shain is acting Director. No word on whether governor will appoint new director before election. Stormwater Plan: NTR. Taxiway C project. FAA moneys now allocated. State supporting grants tentatively approved. To recap: - FAA has not yet decided whether Taxiway, Fencing and AWOS should be 1, 2, or 3 projects - but money is available for all. - City Engineer review of documents and plans complete. - AWOS/NEXWOS still in planning stages - this will be a "non-federal system." - After Molzen Corbin completes a re-write of the bid documents, FAA and City will look them over one more time, then go out to bid. UNICOM Situation: CIS is constructing, as we speak, the link between CTAF and City's 800mhz system. We'll mount it in the observation deck. Installers keep getting pulled off to other projects, but have actually been here to see if it would install upstairs. Water Tower: Bids came out too high, out for re-bids.