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01/09/1997 O � � 1Q8 (Uoo@o AIRPORT ADVISORY BOARD MEETING City of Las Cruces,New Mexico January 9, 1997 Members Present: Stephanie Medoff, Jim Boykin, Bill Madden, Chuck McLean, Gene Kennon, Frank Dailey Members Absent: Charles Trego Others Present: Ted Morris, Jr., Airport/Industrial Park Manager; Susan Pfeiffer, Recording Secretary; Hal Kading, Southwest Aviation, Inc.; Sherrie Evatt, Mesa Station Manager. The meeting was called to order at 4:00 PM in the Airport Conference Room by Vice Chairman, Mr. Jim Boykin, and a quorum was noted. MINUTES: A motion was made by Mr. McLean to accept the minutes to the December 5, 1996 board meeting, and Mr. Dailey seconded the motion. All were in favor, and the minutes were approved. UNFINISHED BUSINESS: Airport Manager's Report: Mr. Morris reviewed his Manager's Report on current projects and events (see attachment). Auto Sunshades: Mr. Kennon submitted an alternative design for the auto sunshades. Mr. Dailey moved to have Mr. Morris check with the City Architect to see if the kits met with construction and design standards, and if so, to proceed with them to complete the project. Mr. McLean seconded, all were in favor, and the motion passed. The sunshade kits would provide coverage for at least 40 parking spaces, and the project would be within budget allocations. BLM Land: Mr. Morris was asked to write to the BLM and ask them to withdraw the land East of the Airport. He was also asked to check with Judy Price about the Buffer Zone. AN EQUAL OPPORTUNITY EMPLOYEER P.O.Box 20000 LAS CRUCES,NEW MEXICO 80004 Phone 505/526-0000 -2- MINUTES -AIRPORT ADVISORY BOARD MEETING January 9, 1997 Electric Gates: Mr. Kading suggested we would have fewer mechanical problems if the electric gates included in the Taxiway C project were single opening. Mr. Morris explained he wanted dual opening gates so that the entire road (30 to 40 feet wide) could be open at one time. He stated that if one side was inoperable, the other side could be used until the gate was repaired. NEW BUSINESS: Interim Rules: Mr. Morris said he would like to proceed with the Interim Rules, which would be effective January 20, 1997, until the Airport Policies are finalized. After a discussion, Mr. Morris said that he would make the proposed changes to the Interim Rules, and mail them to our airport users early next week. Proposed Airport Policies: The (attached) proposed changes to the Land Lease "Reversionary" clauses, Land Lease assignment, and the sale or sublease of improvements or businesses upon a land lease, and the inclusion of an "Enforcement" clause for the policies in general, were discussed and agreed upon. Aviation Day: Mrs. Medoff reported on the results of her meeting with Mayor Smith, Mr. Zaldo, City Manager; Mr. Ericson, Director of Development Services; Mr. Rosenow, Aviation Day `96 Committee Chair; and Mr. Morris, Airport/Industrial Park Manger on Aviation Day. Mrs. Medoff asked Mr. Kennon if he would Chair the Nominations Committee, and he agreed. The remaining Airport Advisory Board Members present agreed to serve on the Committee. Recommendations for Aviation Day `97 were discussed, including Mr. Madden's research into Air Races. Mr. Madden moved to adjourn the meeting. Mr. Kennon seconded, all were in favor, the meeting adjourned at 6:20 PM. AIRPORT MANAGER'S REPORT FOR AIRPORT ADVISORY BOARD January 9, 1997 TEXT: YOUR NOTES: Airport Policy progress&time/phase: - Interim rules today - Issues today: -- Reversionary clauses -- Enforcement clause -- Assignments,sale or sublease of improvements or businesses. - Next: proposal to City Mgr.for distribution to City Council. - Feb.97: Public Meetings&final draft. - Mar. 97: To City Council for approval. Auto Sunshades: NTR. Aviation Day: Meeting with Mayor, City Mgr., Acting City Mgr., Mrs. Medoff,Mr.Rosenow,&Mr.Morris conducted on Dec. 12. Mayor directed City sponsor the event, the AAB appoint the Aviation Day Cmte. and oversee its activities. Further discussion today. Bell Helicopter: Say they'll be back. Letter thanking them for coming sent from Mayor to CEO Bell Textron. BLM Land. - Section 21 Acquisition: BLM says it can be done, but all land to west of airport is reserved for the next 10 years anyway - unlike all land to east,which can be swapped with private individuals&if the City wants it,it must be purchased at fair market value. - BLM claims that the 3 patents granted for the lands at the NE, SE, & SW corners of the airport may be used for nothing but airport purposes: No recreational uses,etc. Budget for FY 97/98. Next step is Operating Budget review by Budget Office& City Manager. Hardest sell will be significant increases (550%to $211,500) in Pavement Maintenance. However, State may assist if we get enough, and possibility we could "redefine" some maintenance as rehabilitation and get FAA assistance. However, everybody is short of money. F-100: Chuck. Well.....????? ILS Transfer to FAA: Survey complete. Awaiting FAA Real Estate Division review of documents before proceeding to Council action. Master Plan. Work session with City Council to be scheduled this winter before report is published and submitted for adoption by Council. Pavement Maintenance. 3-year plan completed by City Engineering. Cost: $545,000 plus painting, etc. Talking with State & FAA for possible assistance. Ramp Road: Waiting for chip sealed portion of Zia Blvd. to be redone (under warrantee). Need warm weather! Rent-A-Car: Avis and Advantage attended pre-proposal conference Dec. 4. Proposals due Jan 6, 1997. Nothing received to date. Snowstorm lessons learned: - 4-wheel drive vehicles needed. - City priorities limit rapid response with graders. - Need our own capability. -- Not enough snowfall to get federal or state assistance. -- Next year (?) replace maint. trucks with 3/4 or 1 ton 4-wheel drive pickups. -- Get snowplow blades for new pickups and/or mower and/or vacuum sweeper. - OR,make decision to close airport for duration of snow/ice event. This decision will be made through budget process to get above equipment. Stormwater Plan: Need to file NOI with EPA&write local plan. Taxiway C project. - FAA has some questions of the Plans&Specs. - FAA Civil Rights Division approved DBA plan. - Otherwise,Pavement portion ready to go to bid. - Fencing portion will include standardized electric gates at East& West ends,terminal,and SWA ramp entrance. - AWOS/NEXWOS still in planning stages. UNICOM Situation: City CIS working on link between City system & UNICOM. Hopefully will be able to get it tied together within 2 weeks of purchase of new base station-working on that too. Miscellaneous: Runway 4/22 not eligible for Federal Funding per Joe Alexa, Program Mgr, FAA Airports District Office.