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03-11-1997WorkS COMMUNITY DEVELOPMENT ADVISORY COMMITTEE WORKSESSION CITY OFFICE CENTER March 11, 1997 MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT Mr. Alfred Rucks-Chairman Ms. Sinclair Hunt Mr. Don Fahrenkrog, Ms. Shirley Daniels-Vice Chair Grants Compliance Ms. Yvonne Medina-Secretary Ms. Mary W. Gallegos, Dr. C. Quentin Ford (Transcriber) Mr. Gabriel Paz VISITORS: There were none. I. CALL TO ORDER Mr. Rucks, Chairman, called the meeting to order at 1:00 p.m. A quorum was present allowing for conduct of official business. H. ROLL CALL Mr. Rucks asked the roll to be called to show for the record the members present. Mr. Ford: here, Mr. Rucks: here, Ms. Medina: here, Ms. Daniels: here, and Mr. Paz: here. Ms. Hunt was absent. M. NEW BUSINESS a. Proposal Review Criteria The scheduled worksession was for the Community Development Advisory Committee to work with Community Development staff to come up with a proposed method to assist the Advisory Committee in reviewing and developing a process necessary for the consistency of ranking the Community Development Block Grant proposals. Mr. Fahrenkrog, and Ms. Barbara Pette, developed a proposal review criteria draft form in which proposals could be evaluated. The draft form, which showed eight categories for ranking proposals, was passed out and reviewed by the Advisory Committee. The Advisory Committee will be identifying and ranking the four categories of activities as follows: Administration, Public Service, Home Rehabilitation, and Infrastructure which includes streets and sidewalks, capital improvements, new facilities; and economic development. Mr. Fahrenkrog will then enter the figures collected from the proposal review criteria forms into the computer and provide a ranking of the proposals by category. This procedure will help expedite the process of ranking the proposals. The final rating will be accomplished after the question and answer meeting with the applicants. The Advisory Committee will use the proposal review criteria form to rank the proposals on their own as a collective preliminary ranking. Mr. Fahrenkrog stated he would do a preliminary evaluation to indicate which category the proposals falls in. The Advisory Committee requested Community Development Staff to add prior years funding for 5 points under explanation in No. 3 of the proposal review criteria form, and add 5 more points under the alternate plans for partial funding in No. 5. The proposal review criteria form will then show the prior, present, and future year funding. Ms. Daniels motioned to adopt the new proposal review criteria form with the changes recommended by the Community Development Advisory Committee as the preliminary ranking form. Mr. Ford seconded. The vote for the record was: Mr. Ford: aye, Mr. Rucks: aye, Ms. Medina: aye, Ms. Daniels: aye, and Mr. Paz: aye. The motion carried. IV. ADJOURNMENT The Community Development Advisory Committee Meeting was adjourned at 1:30 p.m. Alfrk Rucks, Chairman Y o e Medina, Secre 2