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02-05-1997 COMMUNITY DEVELOPMENT ADVISORY COMMITTEE MINUTES CITY OFFICE CENTER FEBRUARY 5, 1997 MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT Sinclair Hunt Alfred Rucks Vincent Banegas Dr. C. Quentin Ford Don Fahrenkrog Shirley Daniels Mary W. Gallegos Al Pickett (Rec. Secretary) VISITORS: Mr. James A. Ericson, Director Development Services Division; Mr. Larry Lucero, and Yvonne Medina,both proposed appointees to be confirmed by the City Council. Mr. James A. Ericson, Director of Development Services Division, invited the Community Development Advisory Committee to select a member to participate in the interview for the selection of the Community Development Director. A short discussion followed. Being that the Committee was waiting for Mr. Pickett to have a quorum, general discussion began and was centered on the subrecipient application packet. Mr. Banegas stated that in review of past application processes, staff felt that there were some amendments that needed to be made involving the inclusion of language pursuant to the Consolidated Plan. Presenting that information in the application package served to clarify the overall process, incorporate Consolidated Plan information, and try to align the selection of activities and projects for funding with the priorities that were established through the Consolidated Plan itself. Discussion continued with the presentation of the FY 96/97 CDBG Allocation Process Calendar. Mr. Banegas went over the dates on the calendar and stated that the time frames identified in the calendar allowed staff to meet deadlines such as City Council worksessions, regular meetings, and/or HUD required deadlines for the CDBG process. Therefore, Mr. Banegas asked that changes be kept to a minimum. Ms. Hunt suggested Community Development Staff get together with Mr. Chris Good, Public Information Officer, for additional advertisement of the neighborhood meetings on February 21, 1996. Mr. Banegas announced that staff had not received formal notification from HUD on actual CDBG dollar amounts proposed for use by the City of Las Cruces, but the Regional office suggested we assume last year's funding amounts. Ms. Hunt requested that staff get word over to the City Council stating that the Board Ordinance be changed so that in an election year, appointments be made earlier to have a quorum for easier transition into the start of the CDBG process. Mr. Banegas continued with the discussion of the Consolidated Submissions For Community Planning and Development Programs (Consolidated Plan). Mr. Banegas gave a short synopsis of what the Consolidated Plan consisted of. He identified some of the key components of the Consolidated Plan and the processes which are mandated by HUD. He stated that participating jurisdictions such as the City of Las Cruces, are subject to this process effective February 6, 1995. He also stated that this process completely replaces regulations for the (CHAS) Comprehensive Housing Affordability Strategy which was a different procedure altogether. The Consolidated Plan basically combines the Community Development Block Grant (CDBG), HOME, Emergency Shelter Grant (ESG), and the Housing Opportunities For Persons With Aids (HOPWA) into one planning and application document. It also emphasizes the community or citizen input for the determination of community needs and the actions which are needed to meet these needs. Mr. Banegas then continued the discussion by elaborating on the format of the Consolidated Plan. At approximately 8:15 p.m., a quorum was met and official business by the Committee began. I. CALL TO ORDER Ms. Hunt, Acting Chairwoman, called the meeting to order at 8:17 p.m. A quorum was present allowing for conduct of official business. II. ROLL CALL Ms. Hunt asked the roll to be called to show for the record the members present. Mr. Ford: here, Ms. Daniels: here, Ms. Hunt: here, and Mr. Pickett: here. Mr. Rucks was absent. For the record Mr. Telles, Advisory Committee member resigned. Ms. Hunt asked that the minutes of March 27, 1995, be reviewed at this time. The minutes were approved as presented. Ms. Hunt, acting Chairwoman, called for nominations for the person who is going to act on the temporary selection committee to help select a Director for the Community Development Department. Mr. Pickett moved to nominate Mr. Larry Lucero. Mr. Ford seconded the motion. The vote for the record was: Mr. Ford: aye; Ms. Daniels: aye; Ms. Hunt: aye, and Mr. Pickett: aye. The motion carried. 2 III. ELECTION OF OFFICERS A slate of officers were nominated and then voted upon. Dr. C. Quentin Ford moved to elect Ms. Sinclair Hunt for Chairwoman; Mr. Alfred Rucks, Vice-Chairman;and Shirley Daniels,Secretary. Mr. Al Pickett seconded the motion. The vote for the record was: Mr. Ford: aye; Ms. Daniels: aye; Ms. Hunt: aye, and Mr. Pickett: aye. The motion carried. IV. NEW BUSINESS a. Consideration of 1996 Calendar of Events for the Community Development Advisory Committee A short discussion followed regarding the 1996 Calendar of Events for the Community Development Advisory Committee. It was stated that the proposed meeting date of March 18, 1996, be scheduled as tentative, and the proposed meeting of April 1, 1996, at 7:00 p.m. be changed to 6:00 p.m. All other dates were confirmed. b. Consolidated Plan/Application Process Ms. Hunt suggested the Advisory Committee take the Consolidated Plan/Application Process home and read it on their own time and then discuss it in greater detail at the next meeting. Ms. Hunt requested the Committee come up with a good comprehensive system to establish priority options and develop some type of ranking system for implementation next year. A short discussion followed regarding priorities and items that were considered in the past. C. General Discussion Discussion was held regarding the City Wide and Neighborhood meetings. The Advisory Committee requested the following information be provided for the public: 1. Maps which show Council District boundaries, low/mod income areas, and past CDBG projects. 2. Subrecipient application packages. 3. A list of past funding activities. 3 4. An update on streets and sidewalks. 5. An update on Home Rehabilitation funds. 6. Historic information. 7. A list of eligible activities. A short discussion was held regarding the reprogramming of CDBG funds. Mr. Banegas stated that some funds were reprogrammed by City Council from the Youth Advocacy Group to Court Jr. High in the amount of approximately $60,000. Ms. Hunt gave an update on the Home Rehabilitation Program and on funds available. Mr. Banegas stated that there were no funds available left for the substantial renovation or reconstruction program because City Council moved the HOME funds into the Home Rehabilitation Program. Community Development Staff then offered the opportunity to schedule a tour of the ongoing projects for the Community Development Advisory Committee. A suggestion was made for the new members to check with Community Development on special assessments completed in Districts, and learn the history behind Community Development. A short discussion was held regarding waivers on public service projects/contracts. A short discussion was held regarding the right-of-way on East Mesa. Mr. Banegas then informed the Committee that he and Don Fahrenkrog will be the key speakers at the City Wide Meeting. V. ADJOURNMENT The Community Development Advisory Committee Meeting was adjourned at 9:16 p.m. 4 Sinclair Hunt, Chairwomor-.,, Shirley Daniels, Secretary 5 NOTICE OF AVAILABILITY OF GRANT FUNDS CITY OF LAS CRUCES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM The City of Las Cruces is accepting funding requests for projects to be included in the City's 1997 Consolidated Plan. Proposed projects must benefit low and moderate income residents of Las Cruces or meet other CDBG goals. TRAINING SESSION POTENTIAL APPLICANTS OR PARTICIPATING ORGANIZATIONS Wednesday, FEBRUARY 5, 1997 - 2:00 PM ROOM 248, CITY OFFICE CENTER 575 S. ALAMEDA BLVD. Applications for potential applicants or participating organizations are now available. 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