Loading...
02-25-1997PHearing Plan/appNOTICE OF AVAILABILITY OF GRANT FUNDS CITY OF LAS CRUCES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM The City of Las Cruces is accepting funding requests for projects to be included in the City's 1997 Consolidated Plan. Proposed projects must benefit low and moderate income residents of Las Cruces or meet other CDBG goals. TRAINING SESSION POTENTIAL APPLICANTS OR PARTICIPATING ORGANIZATIONS Wednesday, FEBRUARY 5, 1997 - 2:00 PM ROOM 248, CITY OFFICE CENTER 575 S. ALAMEDA BLVD. Applications for potential applicants or participating organizations are now available. TRAINING SESSION SIGN UP SHEET FOR POTENTIAL APPLICANTS OR PARTICIPATING ORGANIZATIONS WEDNESDAY, FEBRUARY 5, 1997 - 2:00pm: NAME ADDRESS ORGANIZATION PHONE ``�� Dewo awaxs HgV A/ Doav xw HAS, ilea scu.��v�vH , Fvz Y316Ll (' qua Ou:!V'w Naw me. -ic" . .eu,ce say -�� 'le)Ai 5 r us, ,( v tad a ir c, co , re S3< e • C �4 cJ: t.� �tk 7 ujo i Am ti WoA yu )CeSS. A 4 a rvl2.+'LS �L� CA� 4c7 Canele. U i r (A _. �L d 3a o )j J�rW ,� u N.-d L. A /v -X11 -- :" ! 3 50 c.4 a,.Q .Z6 Joo-, Q M 5a c e race' L ' r Sn Annet Z; cu- S Kos 50'r s- wc,V -oto 6�7- y��y «7S lYI�YIC �� «n. r Mwnj1XCRPtiil. BRrur, a7i E H r»C(.ctv,) k c aSm, �o�Lf�1el�l nzAL)Yx.2ii'Gc ' nQ 5:23 611-5. s � �< c5 i sfx 8 00 1-(14 C L sa6-' 'r C 2'1v 3 ,v► (A3, SzL, - tf'li ,� ENS qqo . rim � jr t- ��`8d�1 ,c,R,�a f�Ec So c. 5y/ -oy77 )..i / 4'76-' 7 TRAINING SESSION SIGN UP SHEET FOR POTENTIAL APPLICANTS OR PARTICIPATING ORGANIZATIONS WEDNESDAY, FEBRUARY 5, 1997 - 2:OOpm: NAME ADDRESS ORGANIZATION PHONE w 2� �r►'1 u ¢/9�- /U• I�d•w cJTaw�/ /h LL rG S � 6= L � a-�- /� r o �., ^ rr�5 sus f . A.�a.Cr� I} • � 4Jes� �a3 -t Fc� Ir r7�� -� LC /IM 2& —.SN/M ZEk �, �a r - `j CA � K 513 -1639 l— Crc o Iftweduo 64" N, 19 61 �1 fil C {iky of Lei �ruce� CONSOLIDATED PLAN OVERVIEW COMM UNITY DEVELOPMENT DEPARTMENT 526 -0638 Don Fahrenkrog, Contact A TO L City of Las Cruces CONSOLIDATED PLAN OVERVIEW PURPOSE The mission of the U.S. Department of Housing and Urban Development (HUD) is "to help people create communities of opportunity." One of the expressed goals is to develop a viable urban community by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low and moderate income persons. Established by the Housing and Community Development Act of 1974, the Community Development Block Grant Program (CDBG) is the federal government's primary means to support local efforts in the regeneration and stabilization of neighborhoods. To implement HUD's goals, the City of Las Cruces receives entitlement funding for the Community Development Block Grant (CDBG) and HOME programs. These resources are made available to help Las Crucens create a "community of opportunity ". CONSOLIDATED PLAN The CDBG and HOME programs furthers the goal of reinventing government by incorporating public input. The instrument to accomplish this goal is the City's Consolidated Plan. The Consolidated Plan is composed of three major sections. These sections include: 1. Housing Needs; 2. Strategic Plan; and 3. Action Plan. The first section of the Plan inventories housing and other needs in the community. The second section, establishes three year goals and priorities that are being addressed by the City. The Third section, includes the specific activities that the City will undertake for the current year. The activities undertaken each year should address the priorities as established in the Strategic Plan. The essence of the Plan can be found in the second section which effectively establishes a three year strategy for bringing needs and resources together in a coordinated effort for the improvement of the Las Cruces community. It is here that the communities needs are summarized and prioritized. The Priority Needs Summary Table, taken from the City's approved Consolidated Plan, lists the following priorities for assistance through 1997. The letters stand for the following: H - High Priority - Activities to address this need will be funded during the three- 1Source: Creating Communities of Opportunity Priorities of U.S. Department of Housing and Urban Development Program and Management Plan Page 1 year period. M - Medium Prioritv - If funds are available, activities to address this need may be funded by the City during the three -year period. Also, the City will take other actions to help locate other sources of funds. The City will support the applications by other organizations for Federal assistance. L - Low Priority - The City will not fund activities to address this need during the three -year period. The City will support the applications by other organizations for Federal assistance. N - No Need - The City either finds there is no need or indicates that the need has been substantially addressed. The City will not certify that applications by other organizations for Federal assistance are consistent with the Plan. Page 2 Priority Needs Summary Table PRIORITY HOUSING NEEDS (households) Priority Need Level High, Medium, Low, No Such Need ESTIMATED UNITS ESTIMATED DOLLARS NEEDED TO ADDRESS 0 -30% 31 -50% € 51 -80% Small Cost Burden > 30% L L L 100 2,500,000 Cost Burden > 50% L ': L € L 100 2,500,000 Physical Defects L '•. L L 20 500,000 Overcrowded L '; L € L 100 2,500,000 Renter Large Cost Burden > 30% M M L 20 500,000 Cost Burden > 50% M ': M L 30 750,000 Physical Defects L•. L L 5 125,000 Overcrowded M M M 20 500,000 Elderly Cost Burden > 30% L L L 50 1,250,000 Cost Burden > 50% L L L 50 1,250,000 Physical Defects L '; L € L 20 500,000 Overcrowded N € N € N 0 0 Owner Cost Burden > 30% HM € M 20 800,000 Cost Burden > 50% H M M 20 800,000 Physical Defects H € M `•. M 5 200,000 Overcrowded H M € M 20 800,000 PRIORITY HOMELESS NEEDS Priority Need Level High, Medium, Low, No such need ESTIMATED DOLLARS NEEDED TO ADDRESS Outreach Assessment Families Individuals Persons w/ Special Needs 180,000 L L L Emergency Shelters Families Individuals Persons w/ Special Needs 2,500,000 M M M Transitional Shelters Families Individuals Persons w/ Special Needs 1,000,000 L M M Permanent Supportive Housing Families Individuals Persons w/ Special Needs 500,000 L L M Permanent Housing Families Individuals Persons w/ Special Needs 500,000 L L L 71 Page 3 PRIORITY COMMUNITY DEVELOPMENT NEEDS Priority Need Level High, Medium, Low, No Such Need ESTIMATED DOLLARS NEEDED TO ADDRESS PUBLIC FACILITY NEEDS Senior Centers N 0 Youth Centers M 200,000 Neighborhood Facilities M 375,000 Child Care Centers N 0 Parks and/or Recreation Facilities M 6,190,000 Health Facilities N 0 Parking Facilities N 0 Other Public Facilities N 0 INFRASTRUCTURE IMPROVEMENT Solid Waste Disposal Improvements M 2,500,000 Flood Drain Improvements M 3,250,000 Water Improvements M 230,000 Street Improvements M 9,439,000 Sidewalk Improvements M 5,534,000 Sewer Improvements M 500,000 Asbestos Removal L 500,000 Other Infrastructure Improvement Needs L 500,000 PUBLIC SERVICE NEEDS Senior Services L 50,000 Handicapped Services L 50,000 Youth Services M 250,000 Transportation Services M 250,000 Substance Abuse Services M 250,000 Employment Training M 250,000 Crime Awareness M 50,000. Fair Housing Counseling L 5,000 Tenant/Landlord Counseling L 5,000 Child Care Services N 0 Health Services N 0 Other Public Service Needs N 0 ACCESSIBILITY NEEDS Accessibility Needs L 20,000 HISTORIC PRESERVATION NEEDS Residential Historic Preservation Needs L 60,000 Non - Residential Historic Preservation Needs L 100,000 ECONOMIC DEVELOPMENT NEEDS Commercial - Industrial Rehabilitation N 0 Commercial - Industrial Infrastructure N 0 Other Commercial - Industrial Improvements N 0 Micro - Business N 0 Other Businesses L 50,000 Technical Assistance I N 0 Other Economic Development Needs M 75,000 OTHER COMMUNITY DEVELOPMENT NEEDS Enerqv Efficiency Improvements M 200,000 Lead Based Paint/Hazards L 10,000 Code Enforcement N 0 PLANNING Planning N 0 TOTAL ESTIMATED DOLLARS NEEDED TO ADDRESS: $50,798,000 THE PROCESS Each year the City must review and update the last section of the Consolidated plan. This section identifies the activities that will be undertaken or funded during the coming year. The City is required to update the plan by following a detailed citizen participation process. The development or update of the Plan continues when the Community Development Advisory Committee renders its recommendations to the City Council. The City Council then reviews these recommendations which are subject to amendment. Council reserves the right to include projects other then those submitted through this process if they feel that such projects best serve the needs of the community. Once the allocation process is completed and approved by Council, the City submits the updated Plan to HUD. Contingent upon the release of funds from HUD, contracts and agreements are entered into and projects and /or services are undertaken. Before any project begins, an appropriate contract, joint powers or interdepartmental agreement must be in place with organizations or units of government involved with the approved projects. The "REGULA TORY FRAMEWORK" flow chart indicates the administrative framework for the City's entitlement programs. LEGISLATIVE EXECUTIVE OMB & FEDERAL (HUD) REGULATIONS TREASURY CDBG Program Other Federal EXECUTIVE CIRCULARS Policies and ORDERS 24 CFR PART 570 Regulations FEDERAL Repo- Hand- HUD Policy ............ lefions boolts — — Nabs Memos • — — • — — • — — • — — - LOCAL S/M ENTITLEMENT GRANTEE (Metropolitan C&W Urban Counbes) Governmental � I I ' _ Subrecipients �/ 1 L Private Non - Profit ' Subrecipients CONMCroes N I I I CONTeACTORS BENEFICIARIES S = FUNDS PROVIDID; M= MONITORING REQUIRED ' IncludesaM(c) for -profit subrecipiets COMACroes Page 5 PROJECT CONSIDERATIONS To be eligible for funding and to be included in the 1996 Consolidated Plan (Action Plan section) projects: 1. should be consistent with the Consolidated Plan Priorities; 2. must meet one of the national goals; and 3. must fall under one of HUD's list of accepted activities. The list of accepted activities is extensive and covers many areas. Meeting a national goal, however, is often more difficult. Approved projects must meet the national objective of benefiting low and moderate income persons. As defined by HUD, this means demonstrated service to predominantly or exclusively low and moderate income persons. To demonstrate this, each project must be able to maintain the records that confirm the goal is being met. Under certain circumstances there are two other goals that may be substituted. However, the City has not currently elected to use these alternatives which are the designation of a slum or blight area, or the identification of conditions posing serious or immediate threat to the health of the community. In general, the national objective of benefiting low and moderate income persons fall principally under two major categories. These two categories are L/M income area benefits and limited clientele benefits. The categories of L/M housing and L/M jobs are similar to the category of limited clientele. National Objective - Benefiting Low and Moderate Income Persons L/M Income Area Benefit Activities An area benefit activity is an activity which meets the identified needs of L/M income persons residing in an area where at least 51 % of the residents are L/M income persons. The benefits of this type of activity are available to all persons in the area regardless of income. Records must be maintained that include boundaries of the service area and Income characteristics of families and unrelated individuals in the service area. The following map identifies areas of L/M persons within the City of Las Cruces. Page 6 i ,L ffg (E0 Rao &ww \✓ s Block Groups T \ L/M Population at least 51 % L/M �� _ �� 1 ❑ Non L/IvI 7 Census Tract 2 Block Group 6 Page 7 Census Tract 7 Block Group 1 % Census Tract 4.01 Block Grps 1,2,3,4,5 Census Tract 4.02 \ Block Grps 1,2 �. Census Tract 5 Block Grps 2,5 Census Tract 6 Block Grps 2,3 Census Tract 9 Block Grps 1,2,3,5,7 I Census Tract 10 Block Grps 3,4,5 Page 7 L/M Income Limited Clientele Activities A limited clientele activity is an activity which benefits a specific group of people (rather than all the residents in a particular area), at least 51 % of whom are L/M persons. To qualify under this category, the activity must meet one of the following tests: 1. Benefit a clientele who are generally presumed to be principally L/M income persons. The following groups are currently presumed by HUD to meet this criterion: Abused children Elderly persons Battered spouses Homeless persons Handicapped persons Illiterate persons Migrant farm workers; or 2. Require information on family size and income so that it is evident that at least 51 % of the clientele are persons whose family income does not exceed the L/M limit; or 3. Have income eligibility requirements which limit the activity exclusively to L/M income persons; or 4. Be of a such nature and location that it may be concluded that the activity's clientele will primarily be L/M income persons. The income limits as established by HUD are regularly updated and available at the Community Development Office. For each activity, one of the following three types of documentation must be kept; 1. Documentation showing that the activity is used by a segment of the population presumed by HUD to be L/M persons; or 2. Documentation describing how the nature and, if applicable, the location of the activity establishes that it is used predominantly by L/M income persons; or 3. Data showing the size and annual income of the immediate family of each person receiving the benefit. ELIGIBLE ACTIVITIES As previously mentioned, the list of accepted activities is fairly extensive and covers many Page 8 areas. Some activities, however, are specifically excluded under the CDBG program. These ineligible activities include: 1. Building for the general conduct of government; 2. political activities; 2. income payments; and 4. construction of new housing and other facilities offering 24 -hour care. New housing is eligible under the HOME program. Specific activities are also only used with specific objectives. The following matrix identifies eligible activities and related national objectives. The identification of eligible activities and objectives is very complex and to some extent over simplified in this summary information. Individuals or organizations interested in the eligibility of specific activities and objectives are encouraged to contact the City Community Development Department office for further assistance. Page 9 NATIONAL OBJECTIVE MATRIX LMA = Low /Mod Area NOT IN USE (Special Council Action Needed) LMC = Low /Mod Limited Clientele SBA = S lum /Blight Area LMH = Low /Mod Housing SBR = Slum Blight Urban Renewal LMJ = Low /Mod Jobs SBS = Slum /Blight Spot N = Not Allowed (others are suitable objectives) URG = Urgent Need Acquisition of Real Property Disposition Public Facilities and Improvements (General) Senior Centers Handicapped Centers Homeless Facilities Youth Centers Neighborhood Facilities Parks, Recreational Facilities Parking Facilities Solid Waste Disposal Improvements Flood Drain Improvements Water Improvements Street Improvements Sidewalks Child Care Centers Tree Planting Sewer Improvements Health Facilities Abused and Neglected Children Facilities Asbestos Removal Facilities for AIDS Patients Clearance and Demolition Clean -up of Contaminated Sites Public Services (General) Senior Services Handicapped Services Homeless Services Youth Services Transportation Services Substance Abuse Services Battered and Abused Spouses Employment Training Crime Awareness Fair Housing Activities (If Subject to 15% Cap) Tenant /Landlord Counseling Child Care Services N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Page 10 Health Services Abused and Neglected Children AIDS Patients Screening for Lead Based Paint /Lead Hazards Poisoning Interim Assistance Urban Renewal Completion Relocation Loss of Rental Income Removal of Architectural Barriers Privately Owned Utilities Construction of Housing Direct Homeownership Assistance REHABILITATION Single -Unit Residential Multi -Unit Residential Public Housing Modernization Other Publicly -Owned Residential Buildings Publicly or Privately Owned Commercial /Industrial Energy Efficiency Improvements Acquisition - For Rehabilitation Rehabilitation Administration Lead -Based Paint /Hazards Test /Abate Code Enforcement HISTORIC PRESERVATION Residential Historic Preservation Non - Residential Historic Preservation COMMERCIAL /INDUSTRIAL IMPROVEMENT BY GRANTEE /NONPROFIT Cl Land Acquisition /Disposition Cl Infrastructure Development Cl Building Acquisition, Construction, Rehabilitation Other Commercial Industrial Improvements DIRECT ECON DEV ASSISTANCE TO PRIVATE FOR - PROFIT ENTITIES ED Direct Financial Assistance to For - Profits ED Technical Assistance ACTIVITIES BY SPECIAL SUBRECIPIENTS FOR OTHERWISE INELIGIBLE ACTIVITIES Housing New Construction Subsistence Payments Homeownership Assistance CHDO Activity Rental Housing Subsidies M oo O o�oo o�oo MENU IN M000 O mmmm I= oo�o o�oo oo�o oo�o oo�o oo�o oo�o oo�o �000 oo�o MONSOONS oMmo�oo_ Page 11 Page 12 PON FA KA C Cfiity of Ln� Cruces APPLICATION FOR PROJECTS TO BE INCLUDED IN THE CITY OF LAS CRUCES CONSOLIDATED PLAN COMMUNITY DEVELOPMENT DEPARTMENT 526 -0638 Don Fahrenkrog, Contact Application Due Community Development Office March 7, 1997 - 5:00 pm 0 L■] TABLE OF CONTENTS PURPOSE.................................................... Page 1 CONSOLIDATED PLAN ............ ............................... Page 1 THEPROCESS ................................................ Page 5 PROJECT CONSIDERATIONS ....... ............................... Page 6 Funding Policies ............ ............................... Page 6 Organizations Eligible To Submit Proposals ........................ Page 6 National Objective - Benefiting Low and Moderate Income Persons ....... Page 7 L/M Income Area Benefit Activities ........................ Page 7 L/M Income Limited Clientele Activities ..................... Page 9 ELIGIBLE ACTIVITIES ............. ............................... Page 9 PROPOSAL SUBMISSION REQUIREMENTS - GENERAL .................... Page 13 Deadline For Submission ..... ............................... Page 13 Proposal Copies Required .... ............................... Page 13 Joint Applications ......... ............................... Page 13 Proposal Review and Evaluation .......................... Page 14 Funding Process .......... ............................... Page 14 Contracts and Project Monitoring .............................. Page 15 PROPOSAL FORMAT REQUIREMENTS ............................... Page 16 Required Narrative ......... ............................... Page 16 Required Forms ........... ............................... Page 16 THIRTEEN PART NARRATIVE INSTRUCTIONS .......................... Page 17 City of Las Cruces APPLICATION FOR PROJECT CONSIDERATION UNDER THE CONSOLIDATED PLAN PURPOSE The purpose of this application is to provide the information and forms necessary for eligible public or private, nonprofit and for - profit entities to submit proposals to the City of Las Cruces for Community Development Block Grant (CDBG) funds allocated under Title I of the Housing and Community Development Act of 1974, as amended, and HOME funds for projects to be carried out by or on behalf of the public or private, nonprofit or for - profit entities. The information presented herein, should provide enough guidance to the user so that each proposal submitted is reflective of the needs and priorities established by the community. The mission of the U.S. Department of Housing and Urban Development (HUD) is "to help people create communities of opportunity." One of the expressed goals is to develop a viable urban community by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low and moderate income persons. Established by the Housing and Community Development Act of 1974, the Community Development Block Grant Program (CDBG) is the federal government's primary means to support local efforts in the regeneration and stabilization of neighborhoods. To implement HUD's goals, the City of Las Cruces receives entitlement funding for the Community Development Block Grant (CDBG) and HOME programs. These resources are made available to help Las Crucens create a "community of opportunity ". CONSOLIDATED PLAN The CDBG and HOME programs furthers the goal of reinventing government by incorporating public input. The instrument to accomplish this goal is the City's Consolidated Plan. The Consolidated Plan is composed of three major sections. These sections include: 1. Housing Needs; 2. Strategic Plan; and 3. Action Plan. The first section of the Plan inventories housing and other needs in the community. The second section, establishes three year goals and priorities that are being addressed by the City. The Third section, includes the specific activities that the City will undertake for the current year. The activities undertaken each year should address the priorities as established in the Strategic Plan. 1Source: Creating Communities of Opportunity Priorities of U.S. Department of Housing and Urban Development Program and Management Plan Page 1 The essence of the Plan can be found in the second section which effectively establishes a three year strategy for bringing needs and resources together in a coordinated effort for the improvement of the Las Cruces community. It is here that the communities needs are summarized and prioritized. The Priority Needs Summary Table, taken from the City's approved Consolidated Plan, lists the following priorities for assistance through 1997. The letters stand for the following: H - High Priority - Activities to address this need will be funded during the three - year period. M - Medium Priority - If funds are available, activities to address this need may be funded by the City during the three -year period. Also, the City will take other actions to help locate other sources of funds. The City will support the applications by other organizations for Federal assistance. L - Low Priority - The City will not fund activities to address this need during the three -year period. The City will support the applications by other organizations for Federal assistance. N - No Need - The City either finds there is no need or indicates that the need has been substantially addressed. The City will not certify that applications by other organizations for Federal assistance are consistent with the Plan. Page 2 Priority Needs Summary Table PRIORITY HOUSING NEEDS (households) Priority Need Level High, Medium, Low, No Such Need ESTIMATED UNITS ESTIMATED DOLLARS NEEDED TO ADDRESS 0 -30% 31 -50% 51 -80% Small Cost Burden > 30% L :' L L 100 2,500,000 Cost Burden > 50% L :' L L 100 2,500,000 Physical Defects L L L 20 500,000 Overcrowded L € L ': L 100 2,500,000 Renter Large Cost Burden > 30% M € M L 20 500,000 Cost Burden > 50% M M I L 30 750,000 Physical Defects L L L 5 125,000 Overcrowded M € M M 20 500,000 Elderly Cost Burden > 30% L L € L 50 1,250,000 Cost Burden > 50% L L L 50 1,250,000 Physical Defects L L L 20 500,000 Overcrowded N € N - N 0 0 Owner Cost Burden > 30% H '•. M € M 20 800,000 Cost Burden > 50% H ' M M 20 800,000 Physical Defects H M ':. M 5 200,000 Overcrowded H M M 20 800,000 PRIORITY HOMELESS NEEDS Priority Need Level High, Medium, Low, No such need ESTIMATED DOLLARS NEEDED TO ADDRESS Outreach Assessment Families Individuals Persons w/ Special Needs 180,000 L L L Emergency Shelters Families Individuals Persons w/ Special Needs 2,500,000 M M M Transitional Shelters Families Individuals Persons w/ Special Needs 1,000,000 L M M Permanent Supportive Housing Families Individuals Persons w/ Special Needs 500,000 L L M Permanent Housing Families Individuals Persons w/ Special Needs 500,000 L L L Page 3 PRIORITY COMMUNITY DEVELOPMENT NEEDS Priority Need Level High, Medium, Low, No Such Need ESTIMATED DOLLARS NEEDED TO ADDRESS PUBLIC FACILITY NEEDS Senior Centers N 0 Youth Centers M 200,000 Neighborhood Facilities M 375,000 Child Care Centers N 0 Parks and /or Recreation Facilities M 6.190,000 Health Facilities N 0 Parking Facilities N 0 Other Public Facilities N 0 INFRASTRUCTURE IMPROVEMENT Solid Waste Disposal Im rovements M 2,500,000 Flood Drain Improvements M 3,250,000 Water Improvements :.,,,.. M .:::;� , 230,000 Street Improvements ; "' .: "': *. :. >> ? Sidewalk Improvements `;.:...<., .. ,.... •� ..... ..::.%l�':::•.,:•;,..v:•;::; %n:: ' `:'.:_ _3 : .::;..::. •.::•::•• >:.. ;:•::•::,,:::..:«..��.. 9,439,000 5 534 000 Sewer Improvements M 500,000 Asbestos Removal L 500,000 Other Infrastructure Improvement Needs L 500,000 PUBLIC SERVICE NEEDS Senior Services L 50,000 Handicapped Services L 50,000 Youth Services M 250,000 Transportation Services M 250,000 Substance Abuse Services M 250,000 Employment Training M 250,000 Crime Awareness M 50,000. Fair Housing Counseling L 5,000 Tenant/Landlord Counseling L 5,000 Child Care Services N 0 Health Services N 0 Other Public Service Needs N 0 ACCESSIBILITY NEEDS Accessibility Needs L 20,000 HISTORIC PRESERVATION NEEDS Residential Historic Preservation Needs L 60,000 Non - Residential Historic Preservation Needs L 100,000 ECONOMIC DEVELOPMENT NEEDS Commercial - Industrial Rehabilitation N 0 Commercial - Industrial Infrastructure N 0 Other Commercial - Industrial Improvements N 0 Micro - Business N 0 Other Businesses L 50,000 Technical Assistance N 0 Other Economic Development Needs M 75,000 OTHER COMMUNITY DEVELOPMENT NEEDS Energy Efficiency Improvements M 200,000 Lead Based Paint/Hazards L 10,000 Code Enforcement N 0 PLANNING Planning N 0 TOTAL ESTIMATED DOLLARS NEEDED TO ADDRESS: $50,798,000 THE PROCESS Each year the City must review and update the last section of the Consolidated plan. This section identifies the activities that will be undertaken or funded during the coming year. The City is required to update the plan by following a detailed citizen participation process. The development or update of the Plan continues when the Community Development Advisory Committee renders its recommendations to the City Council. The City Council then reviews these recommendations which are subject to amendment. Council reserves the right to include projects other then those submitted through this process if they feel that such projects best serve the needs of the community. Once the allocation process is completed and approved by Council, the City submits the updated Plan to HUD. Contingent upon the release of funds from HUD, contracts and agreements are entered into and projects and /or services are undertaken. Before any project begins, an appropriate contract, joint powers or interdepartmental agreement must be in place with organizations or units of government involved with the approved projects. The "REGULA TORY FRAMEWORK" flow chart indicates the administrative framework for the City's entitlement programs. Page 5 PROJECT CONSIDERATIONS Funding Policies Organizations interested in submitting proposals should be aware that CDBG funds are committed by the City for only one year at a time, regardless of the type of project or service. Funding priorities are established each year through a citizen participation process and no organization is assured of funding in subsequent years. Organizations interested in submitting public service proposals should be aware that public service funds are limited by Federal regulation. For example, public service projects must represent either a new service or an increase in and existing level of service. Organizations Eligible To Submit Proposals The organizations eligible to submit proposals and receive CDBG funding are largely determined by the eligible project selected. For example, only public or private nonprofit entities may submit proposals for Public Facilities and Improvements. Private, for - profit entities may submit proposals on a more limited basis than nonprofit entities and should check with Community Development Department staff prior to any submissions. The above limitations do not apply to other governmental entities and City Departments. Nonprofit entities, to be eligible, must already have an established exemption status and must provide a copy of that exemption designation with the narrative, as required in Section 12.b of the narrative. Nonprofit entities, to be eligible, must also have the organizational capacity to carry out the proposed activity and to meet the record keeping and reporting requirements of the CDBG Program. A copy of the entity's latest audit will be required as part of the narrative (Section 12.c of the narrative). If a copy of a recent audit is not available, an explanation must be included in the narrative for not providing one. For - profit entities must be registered to do business with both the State and the City and must also have the organizational capacity to carry out the proposed activity and meet the record keeping and reporting requirements of the CDBG Program. A copy of the entity's latest audit will be required as part of the narrative (Section 12.c of the narrative). Those organizations which received funding in the previous grant year(s) must meet some additional requirements in order to be eligible to apply for funding in the current grant year. This is to encourage timely completion of the previously funded projects and to maximize participation in the CDBG Program. Failure to perform in a timely manner may be grounds for not being considered for further funding. Public service projects, from the grant year immediately preceding the current year must be at least 30% complete by the application deadline date. Additionally, any findings of noncompliance from a monitoring visit of any project must be Page 6 resolved by the application deadline date. If it is not possible to meet the above requirements, the organization may request a waiver. The waiver should be in the form of a letter addressed to the Community Development Advisory Committee explaining the circumstances which prevent the organization from meeting the requirement(s) and requesting that a waiver of the requirement(s) be granted so that the organization can apply for current year funding. To be eligible for funding and to be included in the 1997 Consolidated Plan (Action Plan section) projects: 1. should be consistent with the Consolidated Plan Priorities; 2. must meet one of the national goals; and 3. must fall under one of HUD's list of accepted activities. The list of accepted activities is extensive and covers many areas. Meeting a national goal, however, is often more difficult. Approved projects must meet the national objective of benefiting low and moderate income persons. As defined by HUD, this means demonstrated service to predominantly or exclusively low and moderate income persons. To demonstrate this, each project must be able to maintain the records that confirm the goal is being met. Under certain circumstances there are two other goals that may be substituted. However, the City has not currently elected to use these alternatives which are the designation of a slum or blight area, or the identification of conditions posing serious or immediate threat to the health of the community. In general, the national objective of benefiting low and moderate income persons fall principally under two major categories. These two categories are L/M income area benefits and limited clientele benefits. The categories of L/M housing and L/M jobs are similar to the category of limited clientele. National Objective - Benefiting Low and Moderate Income Persons L/M Income Area Benefit Activities An area benefit activity is an activity which meets the identified needs of L/M income persons residing in an area where at least 51 % of the residents are L/M income persons. The benefits of this type of activity are available to all persons in the area regardless of income. Records must be maintained that include boundaries of the service area and Income characteristics of families and unrelated individuals in the service area. The following map identifies areas of L/M persons within the City of Las Cruces. Page 7 — �. -- Loot me area S pciaf aurvey µ - � I t -. it Block Groups L/M Population at least 51% �1 v. 1 V� ,k �f Non L/M \ L 7�--. � � i I S e e L �r Lr r Census Tract 7 � Block Group 1 ' r-�' Census Tract 4.01 V 61, Block Grps 1,2,3,4,5 Census Tract 4.02 I L�V ° '` Block Grps 1,2 J� Census Tract 5 - Block Grps 2,5 r Census Tract 6 Block Grps 2,3 j �7 Census Tract 9 Block Grps 1,2,3,5,7 Census Tract 10 Block Grps 3,4,5 Census Tract 2 Block Group 6 _ l: Page 8 L/M Income Limited Clientele Activities A limited clientele activity is an activity which benefits a specific group of people (rather than all the residents in a particular area), at least 51 % of whom are L/M persons. To qualify under this category, the activity must meet one of the following tests: 1 . Benefit a clientele who are generally presumed to be principally L/M income persons. The following groups are currently presumed by HUD to meet this criterion: Abused children Elderly persons Battered spouses Homeless persons Handicapped persons Illiterate persons Migrant farm workers; or 2. Require information on family size and income so that it is evident that at least 51 % of the clientele are persons whose family income does not exceed the L/M limit; or 3. Have income eligibility requirements which limit the activity exclusively to L/M income persons; or 4. Be of a such nature and location that it may be concluded that the activity's clientele will primarily be L/M income persons. The income limits as established by HUD are regularly updated and available at the Community Development Office. For each activity, one of the following three types of documentation must be kept; 1. Documentation showing that the activity is used by a segment of the population presumed by HUD to be L/M persons; or 2. Documentation describing how the nature and, if applicable, the location of the activity establishes that it is used predominantly by L/M income persons; or 3. Data showing the size and annual income of the immediate family of each person receiving the benefit. ELIGIBLE ACTIVITIES As previously mentioned, the list of accepted activities is fairly extensive and covers many Page 9 areas. Some activities, however, are specifically excluded under the CDBG program. These ineligible activities include: 1. Building for the general conduct of government; 2. political activities; 2. income payments; and 4. construction of new housing and other facilities offering 24 -hour care. New housing is eligible under the HOME program. Specific activities are also only used with specific objectives. The following matrix identifies eligible activities and related national objectives. The identification of eligible activities and objectives is very complex and to some extent over simplified in this summary information2. Individuals or organizations interested in the eligibility of specific activities and objectives are encouraged to contact the City Community Development Department office for further assistance. 2Additional eligibility requirements are required for activities of economic development. These additional requirements are not covered by this document. Page 10 NATIONAL OBJECTIVE MATRIX LMA = Low /Mod Area NOT IN USE (Special Council Action Needed) LMC = Low /Mod Limited Clientele SBA = S lum /Blight Area LMH= Low /Mod Housing SBR = Slum Blight Urban Renewal LMJ= Low /Mod Jobs SBS = Slum /Blight Spot N = Not Allowed (others are suitable objectives) URG = Urgent Need Acquisition of Real Property Disposition Public Facilities and Improvements (General) Senior Centers Handicapped Centers Homeless Facilities Youth Centers Neighborhood Facilities Parks, Recreational Facilities Parking Facilities Solid Waste Disposal Improvements Flood Drain Improvements Water Improvements Street Improvements Sidewalks Child Care Centers Tree Planting Sewer Improvements Health Facilities Abused and Neglected Children Facilities Asbestos Removal Facilities for AIDS Patients Clearance and Demolition Clean -up of Contaminated Sites Public Services (General) Senior Services Handicapped Services Homeless Services Youth Services Transportation Services Substance Abuse Services Battered and Abused Spouses Employment Training Crime Awareness Fair Housing Activities (If Subject to 15% Cap) Tenant /Landlord Counseling Child Care Services N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N r1E::J N N I N N Page 11 Health Services Abused and Neglected Children AIDS Patients Screening for Lead Based Paint /Lead Hazards Poisoning Interim Assistance Urban Renewal Completion Relocation Loss of Rental Income Removal of Architectural Barriers Privately Owned Utilities Construction of Housing Direct Homeownership Assistance REHABILITATION Single -Unit Residential Multi -Unit Residential Public Housing Modernization Other Publicly -Owned Residential Buildings Publicly or Privately Owned Commercial /Industrial Energy Efficiency Improvements Acquisition - For Rehabilitation Rehabilitation Administration Lead -Based Paint /Hazards Test /Abate Code Enforcement HISTORIC PRESERVATION Residential Historic Preservation Non - Residential Historic Preservation COMMERCIAL /INDUSTRIAL IMPROVEMENT BY GRANTEE /NONPROFIT CI Land Acquisition /Disposition CI Infrastructure Development CI Building Acquisition, Construction, Rehabilitation Other Commercial Industrial Improvements DIRECT ECON DEV ASSISTANCE TO PRIVATE FOR - PROFIT ENTITIES ED Direct Financial Assistance to For - Profits ED Technical Assistance ACTIVITIES BY SPECIAL SUBRECIPIENTS FOR OTHERWISE INELIGIBLE ACTIVITIES Housing New Construction Subsistence Payments Homeownership Assistance CHDO Activity Rental Housing Subsidies Page 12 omoo o�oo M"M �000 oo�o o�oo EM oo�o oo�o oomo oomo MEMO IN mmm= I= oomo mmmm I= oo�o �000 oo�o INIEUMIMIN loin oo�o Page 12 PROPOSAL SUBMISSION REQUIREMENTS - GENERAL Activities that will be included in the new Consolidated plan fall into two general categories. One category is the provision of a public service. The other category is for improvements to private or public facilities and all other activities. For public facility improvements the City must determine what possible projects serve the identified priorities as listed in the strategy section of the plan. For the selection of public services, the City must not only identify service projects that are consistent with consolidated plan but also identify the providers who will provide the best service at a competitive price. Deadline For Submission Proposals for funding may be either hand carried or mailed. In either case, proposals must be received in the Community Development Department Office no later than 5:00 p.m. on the application deadline date. Proposals received after 5:00 p.m. on the deadline date will not be considered by the Committee for funding. Hand carried proposals may be delivered to: Community Development Department Office City of Las Cruces 575 S. Alameda, Room 218 Las Cruces, NM Mailed copies should be address to: Director, Community Development Department City of Las Cruces P.O. Box 20000 Las Cruces, NM 88004 Proposal Copies Required An original and eight (8) copies (for a total of nine copies of the proposal) must be submitted to the Community Development Director. The original must bear the original signature(s) of the official(s) authorized to sign the proposal. Joint Applications A joint application will be allowed when two or more eligible organizations wish to address a common problem. One organization will be designated to serve as the lead applicant, will be the recipient of the funds, and will be subject to the administrative requirements. Joint applications must be accompanied by a letter of agreement from all of the organizations stating their intention to cooperate on the project. The letter must be signed by authorized individuals for each organization. Page 13 Proposal Review and Evaluation Community Development Department Responsibilities The CD staff will review all proposals received by the published deadline. The review is to ensure that each proposal: 1. Addresses one of the national objectives; 2. Addresses one of the eligible activities; 3. Complies with all Local, State and Federal requirements; and 4. Contains the required narrative, with all relevant information, and all required forms with information appropriate for the eligible activity and national objective identified. Site visits may be performed as needed to verify the information presented in a proposal. CD staff will categorize the proposals by type of activity in order to identify those proposals subject to limited funding (i.e. public services) or other restrictions. Once completed, staff will then forward these proposals with their categories and reviews to the Community Development Advisory Committee members. Community Development Advisory Committee Responsibilities The Committee will individually review the timely proposals and each member will prepare a list of any questions and /or concerns he or she might have regarding the proposals. A public meeting will then be held, to which the organizations submitting these proposals are invited to attend, so that Committee members may ask questions and clarify issues raised by the proposals. It is suggested that the organizations submitting proposals have someone who is knowledgeable about the proposal available to attend this public meeting. Site visits may be conducted as needed to verify the information presented in the proposal. Following this process, each Committee member will then evaluate the proposals and prepare an Evaluation Form for each proposal, which will,be retained for public review in the Community Development Department Office. The evaluation will be competitive and based on responses to the thirteen part narrative and other required information. Funding Process The CD Advisory Committee will, in a public meeting, with a quorum being present, make proposal selections and funding recommendations by simple majority vote of the members in attendance. The Committee may adjust the scope and dollar amounts of the proposals. The Committee's recommendations will then be put in the form of a proposed Action Plan for the current year's Consolidated Plan which will then be forwarded to City Council. Following this, a description of all project activities proposed for CDBG funding will be published in the newspaper for citizen review and comment. Page 14 r City Council will consider the Committee's recommendations, along with any other suggested modifications to the Consolidated Plan, at a public hearing during a regularly scheduled Council meeting. The Council may accept or reject the Committee's recommendations. Council will make the final determination regarding approval of funding for projects included in the current year Consolidated Plan. Following Council's approval, the Consolidated Plan containing the approved projects will be submitted to HUD no later than 45 days prior to the start of the City's next program year, which is July 1. Following Council approval of, the Consolidated Plan, Community Development Department staff will conduct an environmental assessment of all projects, which can take from 60 to 75 days to complete. During this time, no CDBG or HOME funds can be spent or obligated. Upon successful completion of the environmental assessment, HUD will notify the City that it may enter into contracts or agreements with the organizations or City Departments whose projects were funded. Contracts and Project Monitoring The City, upon receipt of notice from HUD of acceptance of the Consolidated Plan , will negotiate contracts or agreements for all funded projects with the organizations whose projects were funded. Both the City's and HUD's staffs monitor all projects by means of project site visits and through project reports provided by the organizations whose projects are funded. Any deficiencies noted will be reported to the organization in writing. The organization must remedy the deficiencies and provide documentation of the remedy to the Community Development Department office. In order to close out a project, a final report will be required from the organization or City Department and an audit report, if applicable. The City will conduct a final, on -site monitoring visit and provide a final report to the organization. Page 15 PROPOSAL FORMAT REQUIREMENTS Required Narrative It is mandatory that all proposals include the thirteen -part narrative. Any proposal which does not contain the narrative with the thirteen parts clearly labeled will be considered incomplete and may not be considered for funding.' Required Forms Samples of the forms to be used are contained in Appendix A. 1. Forms A, B, C and C -1 are required to be filled out with the required information relating to the proposed project and included in all proposals, regardless of what activity is proposed for funding. These are: Form A Proposal Application Signature and Title Page Form B Proposal Abstract Form C Budget Summary Form C -1 Budget Detail Any proposal which does not contain these four forms filled out with the required project information will be considered incomplete and may not be considered for funding. 2. In addition, those proposals for activities which benefit a specific clientele rather than providing an area -wide benefit must contain Form D, with the required information filled in, in addition to Forms A, B, C and C -1. Form D is entitled Proposed Clients To Be Served. The majority of proposals will be required to provide this form. If there is any question as to whether or not this form must be provided, please consult the Community Development Department staff. Any proposal which should contain Form D, and does not, will be considered incomplete and may not be considered for funding. 3. Additionally, those proposals for funding for acquisition or public improvement projects must contain Forms E and F, again with all the required information included on these forms. These forms are: Form E Site Statement For Acquisition or Public Improvement Projects Form F Acquisition /Relocation Information If there is any question as to whether or not these forms must be provided, please consult the Community Development Department staff. Any proposal which should contain Forms E and F, and does not, will be considered incomplete and may not be considered for funding. 3Additional narrative is required for Economic Development Activities. Page 16 a Note: The Application For Projects To Be Included In The City of Las Cruces Consolidated Plan Booklet should be read prior to starting this narrative. The narrative is composed of responses to the 13 items which follow. If an item is not applicable, please note this beside the number of that item in your narrative. Failure to provide this narrative with the 13 parts clearly identified in your proposal will cause your proposal to be considered incomplete and therefore may be ineligible for funding. The narrative must be typewritten and double- spaced on one side only of standard 8 1/2 x 11 unruled, white paper. The body of the narrative should be clear and concise and numbered for each one of the parts of the narrative. THIRTEEN PART NARRATIVE INSTRUCTIONS 1. Describe The Proposed Project. a. Describe the proposed project in terms of the eligible CDBG activity the project will address as selected on Form B. b. Assess, in quantifiable terms, the problems or inadequacies which this project will address. Be concise. For example, for a proposal to rehabilitate a facility housing social services, the proposal should provide information in square footage, current use, overall condition of the structure, problem(s) to be remedied, how the problem(s) would be remedied, numbers of staff and clients currently using the facility, any changes in capacity which the proposed project might bring about and ownership of the facility. Public Service projects should be described in terms of units of service to be provided, numbers of clients to be served, numbers and types of staff to be employed, equipment and supplies to be purchased, etc. The history of the services should be described as well as the position of these services within the organization's larger mission. C. Provide written documentation to adequately substantiate the existing problem and to support the proposed project as a feasible and appropriate solution to the problem and to meet the CDBG national objective selected on Form B. Relate this response to the priorities as identified in the City's Consolidated Plan. d. Provide a description of other community needs which, while not a direct part of the proposed project, have an impact, direct or indirect, on the need for the proposed project. 2. Number of Persons Who Will Benefit From This Project. Using the HUD income limits which may be obtained from the Community Development Department, explain how the client numbers in Part 3 of Form B were determined. The applicant should note that "multiple counting," (i.e., a person Page 17 shown to benefit more than one time from the proposed activity) is not acceptable. Please be realistic. The number of low and moderate income clients submitted will become a criterion for measuring the success of the project should the proposal be approved for funding, and your organization will be required to file an income record on each person represented in the client total. Only persons residing within the city limits of Las Cruces are eligible to be counted as clients benefitting from the CDBG assisted project. Do not include persons residing outside Las Cruces in the count. If the program is available to people residing outside Las Cruces, describe the record keeping and accounting systems which will be used to establish that City CDBG funds are used solely for City residents. Describe what objective will be met (L /M area benefit, Limited clientele, etc.) and describe specifically how and what records will be maintained to verify eligibility. a. For acquisition or public improvements projects, indicate the number of Las Cruces residents who are direct recipients of services provided in the facility to be acquired or improved. b. For public service or special activities projects, indicate the number of Las Cruces residents who will receive services provided through CDBG funding. C. For activities not listed above, applicant should carefully explain the basis for the determination of clients benefitting directly from the project. 3. Property Acquisition Projects For property acquisition projects, please keep in mind that each proposal must result in a complete, stand alone project. Proposals which are contingent upon future funding that is not yet secured, are ineligible for CDBG funding because there is no demonstration that the CDBG funding will meet one of HUD's national objectives. a. Describe the real property to be acquired, and indicate the owner's willingness to sell the property to the applicant under conditions necessitated by the Federal grant process. Identify necessary permits and rights -of -way which must be obtained from governmental authorities, and show evidence that the project will conform to zoning and building codes and subdivision ordinances. b. Attach the results of the City's preliminary environmental review of the property. C. In cases where the funding of the proposal would cause the displacement of tenants, including businesses, farms, or nonprofit organizations, document that no other reasonable options exist with regard to project sites that would meet the objectives of the project. Attach a relocation plan and budget in conformance with the requirements of the Uniform Relocation Assistance and Real Property Acquisition Act, as amended, Federal implementing regulations, the requirements of 24 CFR 570.606(c), 24 CFR 570.806(d), and City policies and procedures. The plan must be prepared in conjunction Page 18 with Community Development staff prior to application submission to insure compliance with HUD regulations. 4. Public Improvement Projects a. Provide site and area maps indicating the expected location of the project and the area to be served. Provide engineering studies, preliminary plans, specifications, and other pertinent studies or permits relative to the project. Include the documents in an appendix to this narrative. Add other pertinent studies which may assist in evaluation of the project. If known, identify the necessary permits and rights -of -way which must be obtained from local, state or federal authorities. Show evidence that the project will conform with building codes, zoning codes, subdivision ordinances, flood plain ordinances, etc., as applicable. b. Describe the work plan for the proposed improvements. If the project involves construction, rehabilitation, renovation, or remodeling of a facility, the Community Development staff will solicit architectural or engineering services for the project and will solicit contractors to perform the construction, renovation or remodeling activity. Fees for architects and engineers are an eligible CDBG expense. C. Explain how the proposed improvements will be maintained and, if applicable, how the proposed facility will be operated. Address the question of maintenance /operation by showing whether the applicant: 1) has appropriate maintenance services; 2) allows for sufficient funds in the budget for maintenance /operation purposes; 3) has not allowed past Community Development improvements to deteriorate; and /or 4) practices concerted code compliance. 5. Energy Efficiency /Conservation Measures Describe the energy efficiency /conservation measures to be incorporated into the proposed project. If none are being considered, explain why not. Virtually all housing and public improvements proposals can contain energy efficiency /conservation measures and many economic development and planning proposals can include such a component. 6. Has Applicant Addressed The Same Need Through Local Efforts or From Other Resources In The Past Five Years? Yes No If YES, describe those efforts and the results. Provide all relevant information involved in those efforts which can include applications for assistance through any other source. 7. Other Sources Of Funding Explored For The Proposed Project. Page 19 State which other funding entities have been approached for assistance to finance the proposed project and show what other State, Federal, or grant /loan funds will be used in conjunction with the funds being requested in the application. Indicate the status of the requests for funding from other sources and provide documentation of funds for which applicant has a firm commitment. 8. If Applying For a Public Service Project, Describe How The Project Will Be Funded In Subsequent Years. CDBG funds are committed for one year at a time and no subgrantee is assured of funding in subsequent years. The City views public service CDBG grants as funds to assist the start up of new services or to expand existing services. 9. If Applying For An Extensive Improvement Project, Describe How The Total Project Will Be Funded. A proposal must describe how extensive projects will be completed so that a national objective will be met if the CDBG funding is not for the entire project. Please keep in mind that each proposal must result in a complete, stand alone project. Proposals, which are contingent upon future funding that is not yet secured, are ineligible for CDBG funding because there is no demonstration that the CDBG funding will meet one of HUD's national objectives. 10. If Sufficient CDBG Funds Are Not Available To Fund Your Proposed Project In Its Entirety, Please indicate How The Project Can Be Reduced By Submitting One Or More Alternate Plans. Describe in narrative form how the project can be reduced. Submit separate Budget forms for the alternate project(s). PLEASE KEEP IN MIND THAT THE ALTERNATE PROJECT, IF FUNDED, MUST RESULT IN A STAND -ALONE FUNCTIONAL PROJECT. This information is requested in order to eliminate the possibility of the City reducing funding for a project to an extent that the project would not be feasible. If the project cannot be reduced, please explain why. Indicate how meeting the national objective will be affected by reducing the project. 11. Action Plan The Action Plan should describe the steps needed to complete the project in sufficient detail to enable the reviewers to understand what is planned at every stage in the completion of the project. The information for this section should include the following: a. Describe the overall methods of project implementation to demonstrate clearly that they are appropriate to attain the objective described. Indicate alternative courses of action which may be employed if the need arises. b. Provide a timetable for the completion of major events for the duration of the project. The time schedule should reflect careful and realistic planning. Page 20 Flow charts may be of benefit in this section. Describe the plan by which the proposed project will coordinate and /or link activities with other groups, agencies, projects, boards, committees, etc, which will contribute to the success of this project. If the proposed project involves a direct link with another organization, a letter signed by their authorized officials must be included in an appendix to this narrative stating its acceptance into the project. 12. Provide Evidence of the Organizational and Technical Competence and Capacity of The Applicant To Implement The Project Efficiently. Provide the name(s) and professional qualifications of all persons who will have specific areas of responsibility in implementing the project. Include all those persons whose salaries are to be paid by CDBG funds, particularly for public service projects. b. Provide a copy of the tax - exempt designation from the I.R.S., proof of the organization's registration to do business both in the State and in the City, and a copy of the certification of incorporation for the organization in the State. If these items are not available or not applicable to your organization, please provide an explanation as to why they are not available or applicable. C. Provide a copy of the organization's most recent audit as an appendix to this narrative. If the organization has any audit exceptions, information must be provided as to action taken to resolve the exceptions and the date of resolution of the exceptions. If an audit is not provided with this narrative, an explanation must be provided for not including a copy of an audit in the narrative. 13. Describe The Organization's Activities To Involve Governing Or Advisory Boards In The Project Planning. Describe the activities undertaken to involve citizens and /or boards in planning the proposed project. Provide evidence in an appendix to this narrative that such activities occurred, i.e., copies of meeting notices, minutes of meetings at which the proposed project was discussed and approved, etc. Page 21 Addendum In reviewing proposals, the Advisory Committee will not rely solely on the Priority Community Development Needs, identified on page four. The committee may modify the priorities to reflect input from this year's Public Input Meetings. CITY OF LAS CRUCES COMMUNITY DEVELOPMENT DEPARTMENT APPENDIX A SAMPLE FORMS Sample Forms To Be Filled Out By Applicants Form A Proposal Application Signature and Title Page Form B Proposal Abstract Form C Budget Summary Form C -1 Budget Detail (With Instructions) Form D Proposed Clients To Be Served Form E Site Statement For Acquisition or Public Improvement Projects Form F Acquisition /Relocation Information CITY OF LAS CRUCES COMMUNITY DEVELOPMENT DEPARTMENT FORM A PROPOSAL APPLICATION SIGNATURE AND TITLE PAGE 1. Date Proposal Submitted: 2. Short Title of Proposed Project: 3. Applicant Organization Name: 4. 5. 6. 7. 8. go 10 Chief Executive Officer: Organization Mailing Address: Street Address: Director of Proposed Project: Telephone Number: Full Amount Requested For this Proposal (See Note): $ Budget Form C must support this amount. Note: Proposal amounts should be limited to no more than the maximum set aside by Council each year for subgrant purposes. Public service proposals must not exceed the Federal limits placed on public service funding. Alternate Amount Requested: $ Budget Form C must support this amount. Signature of Authorized Agent Typed Name of Authorized Agent Date Typed Title of Authorized Agent CITY OF LAS CRUCES COMMUNITY DEVELOPMENT DEPARTMENT FORM B PROPOSAL ABSTRACT Brief Quantifiable Description of Proposed Project: Applicant Organization Name: 1. National CDBG Objective Please list the national objective from Section IV. A. of the Booklet which this proposal will be addressing. 2. Eliaible CDBG Activity Please list the eligible activity from the list in Appendix A of the Booklet which this proposal will be addressing. 3. Persons To Be Served Please indicate the number of people to be served by this project. (Use the figures reported in Items 1 and 2 of the narrative.) Total NUMBER of Clients to Benefit: Total NUMBER of Low /Moderate Income Clients to Benefit: PERCENT of Total Clients who are in the Low /Moderate Income Category Reference: HUD Low /Moderate Income Table CITY OF LAS CRUCES COMMUNITY DEVELOPMENT DEPARTMENT FORM C BUDGET SUMMARY Please itemize the expenditures for the proposed project using the categories indicated on Form C - Budget. Please fill out a separate Form C for each alternate request for funding provided in the proposal. Organization Name: LINE ITEM # SALARIES CDBG FUNDS OTHER FUNDS TOTAL BUDGET 501 -001 Permanent Positions, Full Time 501 -002 Permanent Positions, Part Time 501 -003 Temporary Positions 502 -004 Worker's Compensation LINE ITEM # EMPLOYEE BENEFITS CDBG FUNDS OTHER FUNDS TOTAL BUDGET 502 -001 Group Insurance 502 -002 Retirement 502 -003 F.I.C.A 502 -004 Worker's Compensation 502 -005 Unemployment Compensation 502 -006 Employment Liability Insurance 502 -007 Other Employee Benefits TOTAL Page 2 LINE ITEM # OPERATING EXPENSES CDBG FUNDS OTHER FUNDS TOTAL BUDGET 602 -001 OFFICE SUPPLIES 602 -002 OPERATING SUPPLIES 602 -003 REPAIR AND MAINTENANCE SUPPLIES 602 -004 SMALL TOOLS 602 -005 MOTOR OIL AND FUEL 602 -006 LIBRARY BOOKS AND PERIODICALS 602 -007 MAGAZINES AND PERIODICALS 602 -008 AUDIO VISUAL AIDS 602 -009 WEARING APPAREL 603 -001 POSTAGE AND FEDERAL EXPRESS 604 -001 CITY SERVICE 604 -002 ELECTRICITY 604 -003 TELEPHONE 604 -004 UTILITY SERVICES - OTHER 605 -001 LEGAL SERVICES 605 -002 AUDITING SERVICES 605 -003 ENGINEERING SERVICES 605 -004 ARCHITECTURAL SERVICES 605 -005 MAINTENANCE AGREEMENTS 605 -006 FEES OR SERVICE CHARGES 605 -007 ADVERTISING Page 3 701 -001 LANDSCAPE MAINTENANCE SUBTOTAL LINE ITEM # OPER. EXPENSES CONT. CDBG FUNDS OTHER FUNDS TOTAL BUDGET 701 -002 REQUIRED BUILDING R AND M 701 -003 AUTO OR TRUCK REPAIR 701 -004 EQUIPMENT REPAIR 702 -001 BUILDING OR LAND RENTAL 702 -003 VEHICLE RENTAL 702 -004 EQUIPMENT RENTAL 704 -001 LIABILITY INSURANCE 704 -002 PROPERTY INSURANCE 704 -003 FIDELITY INSURANCE 708 -001 TRANSPORTATION 708 -002 PER DIEM 708 -003 REGISTRATION FEES 708 -004 MISCELLANEOUS COSTS 708 -005 TRAINING AND EDUCATION TOTAL Page 4 LINE ITEM # CAPITAL OUTLAY CDBG FUNDS OTHER FUNDS TOTAL BUDGET 801 -001 LAND - VACANT 801 -002 LAND - BUILDINGS OR OTHER 801 -003 LAND -RIGHT OF WAY 802 -001 LAND IMPROVEMENTS 803 -001 BUILDINGS 803 -002 BUILDING IMPROVEMENTS TOTAL LINE ITEM # CAPITAL EQUIPMENT CDBG FUNDS OTHER FUNDS TOTAL BUDGET 804 -001 AUTOMOBILES 804 -002 TRUCKS AND VANS 804 -003 HEAVY EQUIPMENT 804 -004 FURNITURE AND FIXTURES 804 -005 OFFICE EQUIPMENT 804 -006 DATA PROCESSING 804 -007 SHOP EQUIPMENT TOTAL CITY OF LAS CRUCES COMMUNITY DEVELOPMENT DEPARTMENT FORM C -1 INSTRUCTIONS FOR FORM C -1- BUDGET DETAIL Please refer to the Sample Budget Detail which has been provided to assist with the detail information required for the Budget preparation. A. Salaries If the proposed project includes the cost of salaries, please provide a description of the positions to be funded, such as: Administrator (10 hrs. per month at $20.00 per hour) Proj. Coordinator (160 hrs. per month at $10.00 per hour) B. Employee Benefits If the proposed project includes the cost of employee benefits, please provide a description of those benefits which are not self - explanatory, such as what will be included in the group insurance costs. C. Operating Expenses If the proposed project includes the cost of operating expenses, please provide a description of how these expenses will be determined. Please keep in mind that only those expenses directly related to the proposed project can be funded. No pro rating of such expenses as telephone, building rents, utilities is allowed unless a direct cost method is first established. If there are any questions regarding direct costing, please consult with CD staff. D. Capital Expenditures If the proposed project is for public improvement projects, please provide a detailed cost estimate for the proposed improvements. If the proposed project includes equipment purchases, specifications for the equipment must be included in the proposal. FORM C -1 BUDGET DETAIL SAMPLE XXX FOUNDATION 123 MAIN STREET LAS CRUCES, NM 88001 ITEMS REQUESTED Salaries: 501 -001 Program Coord. (40 hrs @ $8.50 per hour) $17,68D Employee Benefits: 502 -005 NM State Unemployment Compensation 2,000 Operating Expenses: 605 -002 Audit 1,500 603 -001 Postage 100 708 -002 Travel: In -state - Santa Fe 300 (to include per diem and mileage on other than company vehicle) Capital Equipment: 804 -005 Equipment: Typewriter 500 File cabinet 250 Desk 300 Chair 175 Telephone 400 1,625 GRAND TOTAL $25,405 CITY OF LAS CRUCES COMMUNITY DEVELOPMENT DEPARTMENT FORM D PROPOSED CLIENTS TO BE SERVED Organization: Proaram Year: Julv 1, 1996 through June 30, 1997 PROPOSED SERVICES BASED ON UN- DUPLICATED COUNT OF: ( ) Households ( ) Individuals Low & Mod Income Low Inc. White Not Hispanic Orgin Black Not Hispanic Orgin American Indian or Alaskan Native Hispanic Asian Or Pacific Islander Total Female Head of House - hold July, existing July, proposed August, existing August, proposed Sept., existing Sept., proposed Oct., existing Oct., proposed Nov., existing Nov., proposed Dec., existing Dec., proposed Jan., existing Jan., proposed Feb., existing Feb., proposed March, existing March, proposed April, existing April, proposed May, existing May, proposed June, existing June, proposed TOTAL EXISTING TOTAL PROPOSED PROPOSED SERVICES BASED ON UN- DUPLICATED COUNT OF: ( ) Households ( ) Individuals FORM E PAGE 1 OF 2 CITY OF LAS CRUCES COMMUNITY DEVELOPMENT DEPARTMENT FORM E SITE STATEMENT FOR ACQUISITION OR PUBLIC IMPROVEMENTS PROJECTS (To be used only if you are acquiring real property or requesting improvements.) The site on which the CDBG project will be carried out is located at: Proposed Site Address Project Name Census Tract Council District The zoning of the property is not zoned for the specified use, Special Use Permit, be aware that fee which will not be paid by waiting period through the City's approximately two months.) Agency Agency Site Coordinator Agency Address Telephone No. (If the property is and the project must apply for a there is a substantial processing CDBG funds and that there is a Planning and Zoning Department of The site has been secured through a refundable Option to Purchase which stipulates a Contingency to Purchase based on zoning adequacy and availability of funds. yes no. If yes, please attach a copy of the option to this form. The site has been appraised by a qualified appraiser. yes no. (Please be advised that an appraisal must be performed prior to the purchase of any real estate with CDBG funds.) If the site involves constructed? FORM E PAGE 2 OF 2 a building, what year was the building Source of Information: Is the property Street or Alameda -Depot Historic Districts? in the Mesquite yes no. The site is is not located in a 100 year floodplain. (Please attach floodplain map panel.) If the proposed project lies within a 100 year floodplain, a 45 day federal procedure involving a feasibility study, public notice and public comment period must be implemented by the CD office. If the project is approved, the applicant must purchase flood insurance and carry flood insurance for the remaining economic life of the project. Please note that CDBG supported projects involving critical actions (e.g., hospital, nursing home, school services) cannot be located in either the 100 or 500 year floodplains unless no alternative outside the floodplain exists. Extensive documentation is required. Is the site location within 1,000 feet of a four -lane thoroughfare? yes no. Is the site located within 3,000 feet of a railroad? yes no. J i FORM F PAGE 1 OF 2 CITY OF LAS CRUCES COMMUNITY DEVELOPMENT DEPARTMENT FORM F ACQUISITION /RELOCATION INFORMATION I. Please answer the following questions about the property to be acquired. Property Address: The owner is donating selling the property? Will the acquisition remove units of rental housing from the rental market? yes no. If yes, how many units will be removed from the market? Date negotiations for the property will begin NOTE: If Federal funds will be used to acquire property, occupants must be given written notice of their eligibility for relocation assistance. Their eligibility begins on the date negotiations begins. Have occupants of the property been notified of the acquisition plans and given the following? yes no 1) Written description of the City's relocation policies & procedures (with translation & counseling if needed), 2) Written notice of relocation eligibility, and 3) Written 90 day notice of the earliest date by which he or she may be required to move. II. Please answer the following questions for each commercial or residential unit to be acquired. (Use the back of this form if necessary.) Unit Address: Estimated Value of Unit: Category of Occupant: tenant owner farm business nonprofit organization. FORM F PAGE 2 OF 2 Occupants are are not in a low /moderate income category. Occupants are entitled to be informed about comparable replacement dwellings or suitable commercial or farm properties as applicable. Dwellings must meet Federal "decent, safe, and sanitary" standards. (See 49 CFR 24.) Have specific replacement properties been identified for this unit? yes no. Describe: Cost Estimates: It is imperative that cost estimates be based on requirements of 49 CFR Part 24, the Uniform Relocation Assistance and Real Property Acquisition Regulations for Federal and Federally Assisted Programs, March 2, 1989. PLEASE ESTIMATE CAREFULLY. ALL RELOCATION COSTS WILL BE THE RESPONSIBILITY OF THE SUBGRANTEE. Occupants are entitled to payments for movina and relocation expenses ranging from transportation for occupant and property to rental assistance. Please use the back of this form if displacing occupants from more than one unit. Estimated cost of moving occupant from this unit: Estimated cost of relocation /reestablishment of occupant: Total Estimated Moving and Relocation /Reestablishment Costs for this unit: $ Total Estimated Costs for All Units: $ INCOME LIMITS - Las Cruces, NM 12 -07 -95 *Previously defined in Application for Projects to be included in the Consolidated Plan as Low Income and Moderate Income 1 Person 2 Person 3 Person 4 Person 5 Person 6 Person 7 Person 8 Person Very Low- 11050 12650 14200 15800 17050 18350 19600 20850 Income" Low- 17700 20200 22750 25300 27300 29300 31350 33350 Income" *Previously defined in Application for Projects to be included in the Consolidated Plan as Low Income and Moderate Income DEFINITIONS Cost Burden > 30 %: The extent to which gross housing costs, including utility costs, exceed 30 percent of gross income, based on data published by the U.S. Census Bureau. Cost Burden > 50% (Severe Cost Burden): The extent to which gross housing costs, including utility costs, exceed 50 percent of gross income, based on data published by the U.S. Census Bureau. Extremely low- income family: Family whose income is between 0 and 30 percent of the median income for the area, as determined by HUD with adjustments for smaller and larger families, except that HUD may establish income ceilings higher or lower than 30 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents, or unusually high or low family incomes. Housing Problems: Households with housing problems include those that: (1) Occupy units meeting the definition of Physical Defects; (2) meet the definition of overcrowded; and (3) meet the definition of cost burden greater than 30 %. Table 1 C requests nonduplicative counts of households that meet one or more of these criteria. Low - Income: Low - income families whose incomes do not exceed 50 percent of the median family income for the area, as determined by HUD with adjustments for smaller and larger families, except that HUD may establish income ceilings higher or lower than 50 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents or unusually high or low family incomes. Middle- income family: Family whose income is between 80 percent and 95 percent of the median income for the area, as determined by HUD, with adjustments for smaller and larger families, except that HUD may establish income ceilings higher or lower than 95 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents, or unusually high or low family incomes. (This corresponds to the term "moderate income family!" under the CHAS statute, 42 U.S.C. 12705.) Moderate Income family: Family whose income does not exceed 80 percent of the median income for the area, as determined by HUD with adjustments for smaller and larger families, except that HUD may establish income ceiling higher or lower than 80 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents, or unusually high or low family incomes. Overcrowded: A housing unit containing more than one person per room, (U>S> Census definition). Physical Defects: A housing unit lacking complete kitchen or bathroom (U.S. Census definition). Jurisdictions may expand upon the Census definition. M Rent Burden > 30% (Cost Burden): The extent to which gross rents, including utility costs, exceed 30 percent of gross income, based on data published by the U.S. Census Bureau. Rent Burden > 50% (Severe Cost burden): The extent to which gross rents, including utility costs, exceed 50 percent of gross income, based on data published by the U.S. Census Bureau. Severe Cost Burden: See Cost Burden > 50 %.