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12-16-19971 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 c� .z MINUTES OF A REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF LAS CRUCES BOARD HELD ON DECEMBER 16, 1997 The Board Meeting of the Housing Authority of the City of Las Cruces was held at 6:00 p.m. at 926 S San Pedro, in the City of Las Cruces, State of New Mexico. 1. Roll Call. The meeting was called to order by Lorraine R. Gutierrez, Chairperson. MEMBERS: Lorraine R. Gutierrez, Chairperson Frances F. Williams, Vice Chairperson Trevas Y. Ryan, Commissioner ABSENT: Alice E. Holmes, Commissioner (excused) OTHERS: John L. Wingard, Executive Director Caroline Velarde, Executive Secretary Samuel J. Aguirre, HACLC Attorney Andrew T. Holguin, Deputy Director Sharon Hansen, Accountant Al Vizcarra, Community Activities Coord. Robbie Levey, FSS Coordinator Robert Ashley, Human Resources Jim Vorenberg, HACLC Architect Jessica Valenzuela, award recipient Chairperson Gutierrez noted that Commissioner Holmes would not be present due to recent personal circumstances. Commissioner Ryan stated that due to a prior engagement she would need to leave the meeting early. Mr. Aguirre, HACLC Attorney, informed the Board that upon Commissioner Ryan's departure the meeting would need to be adjourned then and no board action can take place since they would lack a quorum. Based on this information, the commissioners decided to take the agenda out of order and take care of the items requiring board action. All other items on the agenda would be for discussion purposes only. Chairperson Gutierrez entertained a motion to rearrange the order of business on the agenda. So moved by Vice Chairperson Williams. Seconded by Commissioner Ryan. Chairperson Gutierrez took a vote for approval: Vice Chairperson Williams voted in favor. Commissioner Ryan voted in favor. Motion carried. 1 3. G J 10. Executive Session - a six -month performance evaluation of the Executive Director. Chairperson Gutierrez entertained a motion to go into closed session at 6:05 p.m. So moved by Vice Chairperson Williams. Seconded by Commissioner Ryan. Chairperson Gutierrez took a vote for approval: Vice Chairperson Williams voted in favor. Commissioner Ryan voted in favor. Motion carried. Chairperson Gutierrez entertained a motion to reconvene into open session at 6:25 p.m. So moved by Vice Chairperson Williams. Seconded by Commissioner Ryan. Chairperson Gutierrez took a vote for approval: Vice Chairperson Williams voted in favor. Commissioner Ryan voted in favor. Motion carried. During closed session, the Board conducted a six -month performance evaluation of the Executive Director. The commissioners stated that they are generally pleased with Mr. Wingard's overall job performance and discussed giving him a 3% salary increase effective October 31, 1997 retroactively. Chairperson Gutierrez entertained a motion authorizing a 3% salary increase be given to the Executive Director effective October 31, 1997 retroactively. So moved by Vice Chairperson Williams. Seconded by Commissioner Ryan. Chairperson Gutierrez took a vote for approval: Vice Chairperson Williams voted in favor. Commissioner Ryan voted in favor. Motion carried. 7. Resolutions to be approved. i. Resolution No. 609 - A Resolution to Approve a Revised Section 8 Administrative Plan for the Housing Authority of the City of Las Cruces. Mr. Wingard concurred with Mr. Holguin's report about HUD's recommendation to incorporate the Family Self- Sufficiency Program as part of the HACLC's Section 8 Administrative Plan. Chairperson Gutierrez entertained a motion to approve Resolution No. 609 as revised. So moved by Vice Chairperson Williams. Seconded by Commissioner Ryan. Chairperson Gutierrez took a vote for approval: Vice Chairperson Williams voted in favor. Commissioner Ryan voted in favor. Motion carried. 2 G J 81 ii. Resolution No. 610 - A Resolution to Approve a Revised Transfer or 82 Reassignment Policy. 83 84 Mr. Wingard concurred with the necessity to transfer or reassign residents as stated in Mr. Holguin's 85 report with regards to the incorporation of new housing opportunities (i.e., homeownership) 86 87 Chairperson Gutierrez entertained a motion to approve Resolution No. 610 as revised. So moved by 88 Vice Chairperson Williams. Seconded by Commissioner Ryan. Chairperson Gutierrez took a vote for 89 approval: 90 Vice Chairperson Williams voted in favor. 91 Commissioner Ryan voted in favor. 92 Motion carried. 93 94 iii. Resolution No. 611 - A Resolution to Approve renewing the Consolidated Annual 95 Contributions Contract for the Rental Assistance Program for two expiring 96 contracts. 97 98 Mr. Wingard explained that this resolution is necessary to renew two expiring contracts for the Rental 99 Assistance Program as stated on the contracts. 100 101 Chairperson Gutierrez entertained a motion to approve Resolution No. 611 as presented. 102 So moved by Vice Chairperson Williams. Seconded by Commissioner Ryan. Chairperson Gutierrez 103 took a vote for approval: 104 Vice Chairperson Williams voted in favor. 105 Commissioner Ryan voted in favor. 106 Motion carried. 107 108 iv. Resolution No. 612 - A Resolution Authorizing the set up of a separate bank 109 account for IFFY 97 Economic Development/Self- Sufficiency and Tenant 110 Opportunities Programs. 111 112 Mr. Wingard explained that the HACLC received funding for both the Economic Development/Self- 113 Sufficiency ($79,250) grant and Tenant Opportunities Program ($100,000) grant. The HACLC will act 114 as the fiscal agent for the Resident Council. In establishing a separate bank account, the HACLC will 115 match $40,000 into the account enabling the organization to carry out some activities. He pointed out 116 that the HACLC is the only housing authority in New Mexico to receive both the ED /SS and TOP 117 grants. 118 119 Chairperson Gutierrez entertained a motion to approve Resolution No. 612 as presented. 120 So moved by Vice Chairperson Williams. Seconded by Commissioner Ryan. Chairperson Gutierrez 121 took a vote for approval: 122 Vice Chairperson Williams voted in favor. 123 Commissioner Ryan voted in favor. 124 Motion carried. G J 125 12. Adjournment. 126 127 Chairperson Gutierrez entertained a motion for adjournment. So moved by 128 Commissioner. Seconded by Commissioner. Chairperson Gutierrez took a vote for 129 approval: 130 Vice Chairperson Williams voted in favor. 131 Commissioner Ryan voted in favor. 132 Motion carried. 133 Adjournment 6:45 p.m. 134 135 2. Public Participation. 136 137 ♦ Quarterly Achievement Award - Jessica Valenzuela 138 139 Mr. Vizcarra stated that Jessica Valenzuela is a 13 year old eighth grader at Picacho Middle School 140 who is involved and /or participates in: 141 142 ♦ HACLC Tutoring Program 143 ♦ Peer Counselor for HACLC youth 144 ♦ HACLC Neighborhood Network Program 145 ♦ HACLC Basketball Team 146 ♦ Project Respect Leader 147 ♦ Teen Needing Teens Member 148 ♦ Selected by New Mexico Department of Health for Leadership training in Albuquerque. 149 ♦ HACLC Drug Elimination program participant 150 ♦ HACLC Youth Fund Raising Activities 151 ♦ Student Council Treasurer for Picacho Middle School 152 ♦ Advanced Chorus Club 153 154 Jessica's goal is to graduate from High School and continue her education to become a Zoologist. 155 He concluded that the Las Cruces Civitan club honored Jessica during a luncheon earlier in the day. 156 157 The Board praised Jessica for her positive efforts and encouraged her to continue with her education 158 and to keep up with the wonderful activities in which she has participated. They informed Jessica 159 that she possesses the qualities to be considered a future leader in the nation. The Board presented 160 Jessica with a plaque of appreciation, movie passes (compliments of Allen Theaters) and a gift 161 certificate from Albertson's (to receive a free turkey). Jessica thanked the Board, the staff, and the 162 Community Activities Program for recognizing her endeavors. She noted that this was the first time 163 she ever received an award. Jessica added that she recently moved from California and would 164 strive to continue doing her best. 165 166 167 * 3. Approval of the Minutes for a Regular Meeting held on November 18, 1997. 168 * 4. Approval of Payments for November 1997. 169 * 5. Financial reports for the period ending November 30, 1997. 170 171 Chairperson Gutierrez and Vice Chairperson Williams tabled items 3, 4, and 5 of the consent agenda 172 until next month's meeting when they have a quorum. I! G:L J 6. Written Reports. a. Accountant Ms. Hansen explained that as of the end of November, the HACLC should have 58.3% remaining in each operating budget for the fiscal year. Based on the November reports, the following items should be noted: 1. October's financials reflected a $2,337.71 year -to -date deficit in the Section 8 Existing program. By the end of November, this deficit has been reduced to $417.86, with 57.66% of the budget remaining for operating expenditures. 2. The HACLC has only 38.91 % of the budget for total operating expenditures remaining in the RTC program and 37.22% in the Montana program. Additionally, these programs were impacted by the entry to record the uncollectible accounts, as per Resolution #603 and #604. Mr. Richard Sissick of Casterline Associates has confirmed that he will be here in early January to begin work on the Conventional Performance Funding System (PFS) subsidy recapture. After reviewing the documentation that Ms. Hansen sent to him , Mr. Sissick expressed confidence that the HACLC will be able to recapture at least the amount of the Casterline contract, and possibly more. She further reported that the HACLC received one bid each on the three insurance policies which are renewing soon. Each of the three bids received is from the current carrier on the respective policy. We received a bid of $633.00 on the Employee Fidelity Bond, which renews December 15, 1997. This bid, which is the same amount as for the current policy year, is from Burns - Harrelson -Bums. The Public Official's Liability policy renews on January 1, 1998. Legion Indemnity bid $3,706.97, which is an increase of only $178.19 over the current year's premium. Finally, the Electronic Data Processing policy, which covers all of our computer hardware and software, renews on January 10, 1998. The HACLC originally received a bid from the current carrier, St. Paul Fire & Marine, of $1,000. However, the agent, Grindell, Romero & LeCrone, informed the HACLC that if it was willing to purchase a three -year policy, it could obtain coverage from Fireman's Fund Insurance for $1,100 for the three year period. The HACLC chose the three -year policy, which will save the Authority a minimum of $1,900 over the next three years. The HACLC is not in violation of its procurement policy by accepting this policy since the premium is considerably less than the $5,000 threshold which would necessitate a formal RFP. b. Deputy Director 1. Admissions Department Waiting List Information: Housing Program Number of Applicants Conventional 479 Section 8 New Construction 478 Section 8 Mod. Rehab. 447 Section 8 Certificates & Voucher 235 The HACLC continues to keep the waiting list open for all programs and bedroom sizes. Note: In the past month, the HACLC has seen an increase of 127 more applicants on the Section 8 Certificates & Voucher Programs. c J 2. Section 8 Administrative Plan - Amended - Resolution No. 609 The Section Administrative Plan is under review by the Albuquerque HUD office and they have suggested to incorporate our Family Self- Sufficiency Program (FSS) as part of the plan. At the inception of HACLC's FSS Program (1992), HUD required housing authorities to implement an Action Plan which we have in existence. The FSS Action Plan is an administrative procedures for the program. Some of the minimum content of the Action Plan is as follows: Family Demographics - a description of the number, size, characteristics, including racial and ethnic data of the families expected to participate in the program. Estimate of Participating Families - a description of the number of eligible FSS families who can reasonably be expected to receive supportive services under the FSS program. FSS Familv Selection Procedures - a statement of procedures to be used to select families for FSS participation. A statement must describe how these selection procedures will ensure non- discrimination with regard to race, color, religion, sex, handicap, familial status or national origin. Outreach Efforts - a description of how the HACLC will notify and recruit participants from eligible families. Activities and Supportive Services - a description of activities and supportive services to be provided to families from public and private resources. Incentives - a statement of the incentives the HACLC intends to offer eligible families to encourage participation (i.e. the FSS escrow account). Program Termination, Grievance Procedures - a description of the HACLC's policies concerning termination of FSS participation and withholding of services for families who fail to comply with the Contract of Participation. Also information concerning grievance and hearing procedures. Ms. Robbie Levey, FSS Coordinator, has kept abreast of the Action Plan's requirements and the program's progress. The FSS program has been successful and the HACLC intends to continue the efforts to assist residents achieve economic independence. 3. Transfer or Reassignment Policy - Amended - Resolution No. 610 Since the HACLC is anticipating converting some public housing rental units into a home ownership program, the policy will reflect the transition. The transfers will occur in order to place qualified residents in the homes. Also included in the policy is the transferring of families when substantial unit rehabilitation is required. Usually rehabilitation requires extensive remodeling making the unit uninhabitable. 4. Recapture of Unfunded Section 8 Program Reserves A recent notification to HACLC from the Albuquerque HUD office states "Public Law 105 -18 which was enacted into law by the President of the United States on June 12 1997, instructed the Secretary of the Department of Housing and Urban Development to recapture $5,800,00,000 in Section 8 Program reserves from the Housing Certificate and Voucher programs. These funds were recaptured to provide funding for disaster relief activities form the spring floods and to establish a fund account for Section 8 contract renewals." R G J The HUD office intends to reduce the HACLC's project reserve balances by the following amounts: Certificate Program $1,643,327 Voucher Program $ 323,618 Synopsis of reserves: HUD provides funds to Housing Authorities through an annual contributions contract (ACC) Under the ACC, HUD will agree to make payments over a specified term for housing assistance payments to unit owners and for Housing administrative fee. Presently HACLC has 11 different ACCs. Since the beginning of HACLC's Section 8 program (1981) the program has been accumulating reserves. The reserves have been accumulated by leasing -up the allotted units (under ACC) with out exceeding the allotted ACC budget. The difference between the unexpended and the allocated make -up the project reserves. A quick review of the reserves on hand and the funding under the current ACCs, the HACLC's budget appears to be in satisfactory condition. At the present, the HACLC has ceased issuing certificates and vouchers until it is able to decipher the effect of the matter. For further review and an account of the Section 8 budget the Authority has assigned the contracted (quarterly) auditor to analyze its concern. A full report from the auditor should be expected by the January 1998 Board Meeting. 5. Energy /Utility Audit The HACLC has contracted AJ Consulting to conduct an energy /utility audit. The contractor, Ms. Aneva Yazzie will be working with HACLC's Modernization Department concerning the energy audit where she will analyze the energy efficiency of the Public Housing units. She will also be revamping the tenant's utility allowance schedule. A reminder - tenant utility allowance (UA) is an allowance /payment that a tenant receives for tenant - paid utilities. Housing Authorities are to establish a UA schedule which is broken down by bedroom size; the type of utility that may be consumed and an average dollar per utility. The schedule identifies an average monthly cost of utilities of a home. All tenants pay 30% of their income as rent. U/A is deducted off the rental payment thus netting a rent due by the tenant. If the U/A exceeds the 30% of their rental payment, the tenant would be reimbursed in accordingly. Over the years, the HACLC established an UA schedule. Now has come the time to see a professional's point of view and hopefully the HACLC will have a good foundation for future use. 6. HACLC Calendar The HACLC Calendar should be available the week of December 15, 1997. 7. Resident Council Meeting - December 5, 1997 The Council had a quorum, the President, Vice - President, Secretary/Treasurer was present. They are still searching for another member to assist in the capacity of a secretary since a member is carrying dual duties. 7 G J A review of the Thanksgiving Dinner that the Council sponsored on November 26, 1997, was rated a success by the board members and the public in attendance. The President provide a list of 20 tenants wishing to continue with the citizenship classes. She will be working with HACLC and the Dona Ana Branch Community College to coordinate a meeting place and to provide an instructor for the class. Discussed was the HACLC's $250.00 contribution to the Council. The HACLC recommended that either the Executive Director or Deputy Director be listed as co- signers on the contributed account. Also, the HACLC offered the continued use of the copy machine for the Council's business, postage for the Council's mailings, and the use of the computer work station at the Taylor Center. C. Modernization Manager The Modernization Department reported the following work in progress: A. Storage Room Doors - NM 3 -3 (Bon Burt) The contractor has successfully installed twenty four storage room doors. He is scheduled to complete the door installation the third week of December and will complete the installation and painting of the wall stucco by the end of the month. B. Landscaping Design - Various Conventional Housing Sites Bids were received for this work on December 9, 1997. The low bid was Saiz Landscaping at $59,060.36 plus NMGRT at $3,765.10 for a total of $62,825.46. Currently, the HACLC has $80,000 dollars budgeted in the NM 3 -6 residual account. $40,000 of this fund has been set aside as matching funds for the Economic Development/Self Sufficiency Grant (EDSS). The remaining $40,000 will be applied toward the landscaping work. The additional balance of $22,825.46 will come from the Section 8 New Construction Retro HAP /Valley Reconstruction residual fund. C. Rehabilitation of Scattered Site Housing - NM 3 -6, Phase II Bids were accepted for this project on November 26, 1997. The HACLC received three bids, all of which were over our budget of $223,326.38. The intent of this bid was to carry out substantial rehabilitation of ten units in the NM 3 -6 project, which has been our emphasis in the past. The substantial rehabilitation of HACLC owned and managed properties was a cost effective approach. The HACLC is looking to the future by targeting existing HACLC owned and managed rental properties for homeownership opportunity. Based on the high cost of substantially rehabilitating these units, it would be a better use of funds to perform a moderate rehabilitation to make sure that the units meet HQS and code requirements. At the completion of the rehab., the units would be set up in a homeownership program through the HUD 5(h) application process. Based on this the Modernization staff will reject the bids and reassess the project for moderate rehabilitation and re -bid at a future date. D. Office Addition The Architect is working on the design and construction documents and specifications so that the job can go to bid. The Architect has scheduled a presentation on the final design for the Board meeting in February, 1998. HI. 380 381 382 383 384 385 386 387 388 389 390 391 392 393 394 395 396 397 398 399 400 401 402 403 404 405 406 407 408 409 410 411 412 413 414 415 416 417 418 419 E. New Construction of 19 Units for Home Ownership (Home Choice) - NM 3 -11 Paragon Builders, Inc., is making good progress on the project. The majority of the units have been framed, roofed and are in various stages of interior completion. The Board is encouraged to stop by the job sites. F. Upgrade of HACLC Phone System ANMTELCO, the contractor for the phone system upgrade has made some minor changes to the voice mail system in response to concerns from our clientele and staff. The changes center around the ability to reach an operator from certain parts of the voice mail menu. G. The Modernization staff is preparing a organization wide computer system analysis to determine our current use of the system in anticipation of future needs. This analysis will be given to the Director for review so that a determination can be made as to the direction the HACLC needs to take to stay current with technology and future growth. d. Community Activities Coordinator - November 1997 Quarterly Achievement Award - Jessica Valenzuela 2. Tutoring classes at 1 -A, 3 -2, and Valley Drive by Resident Assistants, New Mexico work study students, Americorp Peer Counselors. Staff and Parents have attended I.P.P. at Las Cruces Public Schools. Placements made at: a. H.E.L.P. Program b. S.T.A.Y. Program c. Dona Ana Branch Community College d. United States Army and Marine Corp. 3. Fall Basketball League (Co -Ed) & Midnight Basketball (Co -Ed). 4. Computer Workshops by New Mexico Natural History Museum: Internet Training. 5. Christmas caroling and gifts for the elderly by HACLC youth. 6. Christmas party for HACLC youth with Santa Claus. 7. Project RESPECT Activities for the youth in conjunction with New Mexico Department of Health. 8. In conjunction with South Central New Mexico Prevention Agency preparing a Drug Elimination Grant for the youth. 9. Semi - Annual Reports on H.U.D. Drug Elimination Grants for the youth. 10. New Mexico Department of Health (ASSIST) Grant: a. Tobacco Compliance Checks b. Merchant Education Program 6t V . 420 11 11. DWI video for youth made by HACLC youth with Las Cruces Public Schools. 421 12. New Mexico State University, Dona Ana Branch Community College, and Las Cruces Public 422 Schools Cultural and Athletic Events. 423 13. Christmas Decorations and Party for the Elderly at the Local Nursing Home by HACLC 424 youth. 425 14. Awarded 1997 Public Housing Drug Elimination Program and the 1997 Federally Assisted 426 Low - income Housing Drug Elimination Grants. There is an economic development 427 component for Section 8 and Valley Drive residents in conjunction with the Las Cruces 428 Chamber of Commerce and the Hispano Chamber of Commerce. 429 15. A very special thanks to Commissioner Trevas Ryan for helping our youth participate in 430 bowling activities at Sun Lanes. 431 e. Human Resources 432 Since November 18, 1997, Mr. Robert Ashley explained that he has been focusing his attentions 433 on familiarity with current policy and procedures manual. In addition, concentrating on various 434 personnel matters have required immediate attention. 435 The employee activities committee has scheduled the annual Christmas party. Festivities 436 will commence on Friday, December 12, at 6:30 p.m., at the VFW located at 2001 N. 437 Mesquite Street, with dinner and dancing to follow. 438 The HACLC has sent out a mailing listing of its new phone numbers to the various housing 439 authorities, state representatives, and the social services organizations the Authority is most 440 in contact with throughout the year. 441 He is currently reviewing with department heads, areas within the policy and procedures 442 manual that need either additional clarification or re- write. 443 The HACLC's contract with the existing health care providers will be due for renewal at the 444 end of March 1998; research and evaluation is ongoing to determine the cost effectiveness 445 of the existing plans, e.g., Blue Cross /Blue Shield and Lovelace versus any other plan(s) 446 that could offer the employee a more tailored package. 447 Mr. Wingard attended the LIHTC workshop that was held on December 8, in Albuquerque. 448 Mrs. Liz Montoya will be attending the Business Writing Skills for Secretaries scheduled for 449 January 13, in El Paso. 450 Mr. Tom Hassell will be attending the workshop on the CGP scheduled for January 28 -30 in 451 phoenix. 452 Mr. Wingard and Vice Chairperson Williams will be attending Las Cruces Day in Santa Fe 453 scheduled for January 24 -26. 454 Mr. Ashley is preparing the developmental stage "Team Concept" approach to the working 455 environment, e.g., creation of teams, teaching the team members how to define their 456 mission, and to map its own action, in the pursuit of meeting the mission goals in 457 conjunction with other teams within the organization. 458 10 A, J 459 11 f. Executive Director's Monthly Progress Report 460 Mr. Wingard was pleased to report that the HACLC was successful in being awarded an 461 FFY 97 Economic Develop ment/Self- Sufficiency grant of $79,250 and a Tenant 462 Opportunities Program Grant of $100,000 from the Department of Housing and Urban 463 Development. 464 The HACLC is partnering with WESST Corp., for implementation and has pledged $40,000 465 of recaptured funds from the NM 3 -6 federal project as a cash match. A resolution is 466 included to transfer that money to establish a beginning account. The HACLC is one of 467 three NM housing authorities (Tucumcari, T or C) to receive these competitive grants. 468 The HACLC is awaiting word on a Safe Neighborhood grant application submitted in 469 cooperation with the CLC police department. 470 The administrative office addition design will be completed and ready for review and bid 471 approval by the Board at the January 1998 meeting. 472 Discussion continues via a submitted "synopsis" to Dona Ana County Manager Fernando 473 Macias concerning the pros and cons of a merger of housing authorities. 474 W A very preliminary discussion has been initiated at administrative staff level between the 475 CLC and HACLC concerning merging some housing program activities which involve 476 CDBG /HOME entitlement funding. Again, this activity is preliminary and to date has not 477 included discussion with local elected officials. 478 W Mr. Wingard has not been notified by the Mayor's office about the appointment of a fifth 479 Board Member. Vice Chairperson Williams went on record to state that the Mayor's office 480 has been contacted often regarding the appointment of another board member. He was 481 furnished with two or three names of individuals who are interested in serving on the board. 482 Mayor Smith has yet to respond to her inquiries. 483 Low Income Housing Tax Credit Application: 484 Applications are due January 30, 1998. A recent appraisal of the Montana Apartments 485 indicates that these 26 two bedroom units are more suited for rehabilitation than disposal. 486 Combining these units with a proposed new 24 unit development will permit the HACLC to 487 maximize an application's points under New Mexico's MFA point formula. The Las 488 Cruces /Dona Ana elderly population is targeted for residency. The HACLC must have 489 property control via option -to- purchase agreement and zoning approval /compatibility rior to 490 application which the staff is currently feverishly working on. 491 Mr. Wingard proposed that he be authorized to expend up to $10,000 on application 492 preparation and submission so that the Authority not have to wait another year for possible 493 linkage with the Tax Credit program. The funding source will be Section 8 Administrative 494 Reserve and guaranteed the Board that the HACLC will follow the procurement policy. The 495 money will go toward the filing fee (approximately $500) for the application, obtaining tax 496 attorney opinions absorb legal expenses and possible consultant fees. The HACLC needs 497 the capital to forge ahead with the application. The Board permitted Mr. Wingard to 498 continue with the application process. 499 11 G J 500 This amount can be recovered under a Developer's Fee if the Authority's application is 501 successful. He assured the commissioners that through his attendance at the NM MFA 502 LIHTC training in Albuquerque, the HACLC has a reasonable opportunity of award if it 503 retains consultant support in the above mentioned area. As a frame of reference, Tierra Del 504 Sol retained a consultant for their last year's successful award of tax credits at a $30,000 505 fee. 506 The Enterprise Foundation, in contact with HACLC Attorney Sam Aguirre, is submitting a 507 "Scope of Work" proposal which will establish type of and cost of services (negotiable) for 508 assistance in non - profit corporation formation. (Community Housing Development 509 Organization) 510 If acceptable to the Board, Mr. Wingard would like to provide a 30 -day notice of cancellation 511 per the HACLC's current contract with Internal Auditor Arthur Trujillo so that it can re- 512 advertise the contract through the Request for Proposal process. Mr. Trujillo has been 513 under contract for two years, which is customarily the maximum term for professional 514 services to which HUD generally agrees. He will be permitted to bid on the new service 515 contract. It is in the best interests of the HACLC that on a regular basis "test the waters" for 516 professional services on a competitive level. 517 8. Incidental Reports. 518 A copy of the FSS Program Action Plan was included in the packets for board 519 review before approving the resolution. 520 A copy of the Transfer or Reassignment Policy was included in the packets for 521 board review before approving the resolution. 522 The vacancy /eviction /personnel & maintenance report for the month of November 523 was included in the packets. 524 Copies of the FSS and Public Housing newsletters were included in the packets for 525 board perusal. 526 A copy of NAHRO Monitor Express was included in the packets for board perusal. 527 9. New Business - no new business was brought before the Board. 528 11. Medieuestions - no one from the media was present at the meeting. 529 F 530 APPROVED BY, , o :_ 531 •. NE XI o: 532 y'ti 533 vy L rraine R. Gutierrez, Chairperson 534 SUBMITTED BY, 535 536 537 L. Wingard, ExeIcuiive Director 12