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12-21-19991 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Owt MINUTES OF A REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF LAS CRUCES BOARD HELD ON DECEMBER 21, 1999 The board meeting of the Housing Authority of the City of Las Cruces was held at 4:20 p.m. at 926 S. S Pedro Street, in the city of Las Cruces, state of New Mexico. 1. Roll Call The meeting was called to order by Frances F. Williams, Chairman MEMBERS: OTHERS: 2. Public Participation • Quarterly Achievement Award — Lucinda Kirker James M. Kadlecek, Vice Chairman Trevas Y. Ryan, Commissioner Rita J. Abitz, Commissioner Sylvia I. Chacbn, Commissioner J. L. Wingard, Executive Director Caroline Velarde, Executive Secretary Andrew T. Holguin, Deputy Director Tom G. Hassell, Mod. /Maint. Manager Blanca Talamantes, Tenant Selection Coord. Robbie R. Levey, Administrative Officer Al Vizcarra, Community Activities Coordinator Mike Melendez, Section 8 Housing Inspector Les Williamson, Construction Superintendent Myrna Medrano, NM Works graduate Lucinda Kirker, award recipient Rosa Alvarez, award recipient Mikko, Pearl, Rosa & Betty — Alvarez family Lucinda Kirker is a youth resident from the Valley Drive housing development. She is an 8th grade honor student at Picacho Middle School and is a member of the Girls Basketball team. Lucinda is a TNT member (Teens Needing Teens), who attended the 1999 Youth Conference in Alamogordo, NM. She was a member of the winning team for oral presentation. Lucinda is also involved in the HACLC Tutoring Program and is a Peer Counselor too. The Board presented Lucinda with a plaque recognizing her achievements and positive endeavors. Lucinda has expectations of becoming a lawyer some day. Community Service Award — Rosa Alvarez Rosa Alvarez is a former housing resident raising four children. She started out as a work study student with the Community Activities Program and worked her way to become a Social Work student at NMSU. Rosa completed her internship with HACLC. She volunteered her free time to work with the HACLC children. Rosa has a positive impact on the lives of these children because she cares so much for them. The Community Activities Program will miss her tremendously but they realize she has a bright future ahead of her. She has one more semester to complete before graduation. Rosa thanked the Community Activities Program and staff for the wonderful opportunity to work with the children and their families. S he also acknowledged the Housing Authority commissioners who honored her at tonight's meeting. The -1- [: 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 t. J Board believes that Rosa is someone to emulate. They gave her their best regards for a prosperous future. • NM Works Program Myrna Medrano is a recent graduate of the NM Works Program and wanted to share her experience about the program with the commissioners. During her six months of training, Myrna attended G.E.D. classes, computer classes, and CPR classes too. She also learned about basic electrical work while working with her supervisor, Construction Superintendent Les Williamson. Myrna is looking into enrolling at the local community college to further her education. 3. Approval of the Minutes for the Special Meeting held November 29, 1999. 4. Approval of the Minutes for the Regular Meeting held November 16, 1999. Chair Williams entertained a motion to approve the minutes for November 29 and 16, 1999. Moved by Commissioner Abitz. Seconded by Vice Chair Kadlecek. All commissioners voted in favor and they carried the motion. 5. Presentation of Financial Reports by Executive Director. Mr. Wingard explained that the percentages are more inline. Ms. Hansen and Mr. Hassell have assigned the expenditures in relation to comprehensive renovation. The RTC property is ahead of its budget. The Housing Authority will engage to have a survey conducted to subdivide the property as part of the transition into home ownership. The Montana property expenditures are a part of the advanced costs of the low- income housing tax credit project. The Housing Authority has been improving appearance of the Fairway site. Signs have been placed on Telshor Boulevard to attract potential buyers for this property. Steinborn Realty has listed this property for about four to five months. The Valley Drive development is about seven percent ahead of its budget year -to -date. The Housing Authority has done more to imrpove the area and to maintain its units. The 1997 Drug Elimination Grant will be closed out by December 31. The Housing Authority is looking into hiring four resident management aide trainees with the funds from both the 1998 Multi- family drug elimination grant and 1998 Public Housing Drug Elimination Grant. These resident trainees will help maintain the common areas. and lighting, identify needs or problems in the neighborhood such as lease violations and distribute flyers. Mr. Wingard noted that the Housing Authority received word about being awarded the 1999 Multi- family Drug Elimination Grant for $125,000 and 1999 Public Housing Elimination Grant for $75,000. He said that HUD Secretary Andrew Cuomo created a gun buyback violence reduction program. This program calls for handguns to be replaced with vouchers. The HACLC is the only New Mexico participant in the program. Mr. Wingard spoke with Interim City Manager, Jim Ericson about using CDBG funds that will be matched with a 43% factor. The Public Housing Elimination Grant will need to have its budget revised to implement this program. Chair Williams asked if the financial reports that Vice Chair Kadlecek requested was obtained? Mr. Wingard replied that the Accountmate software package selected by ISSI did not meet the accounting needs of the Housing Authority. However, their Visual Homes software is great for public housing and - Section 8 programs. The HACLC and ISSI representatives are working together to address the accounting software package. Mr. Wingard explained that budget revisions would be in order for the 1998 and 1999 Comprehensive Grant Programs. In regards to the Quality Housing and Work Responsibility Act of 1998, HUD is suggesting that housing authorities using a more global approach for work items rather than an item by item perspective. There may be a resolution presented at the January meeting for budget revisions. -2- 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 U V 7. Written Staff Reports to include Action Items — no actions items were brought before the Board. Administrative Officer Ms. Levey stated that she attended the MVEDA (Mesilla Valley Economic Development Association', Summit II November 9 at the Las Cruces Hilton Inn. She said it was an excellent conference. Dr. Ramirez will chair the welfare -to -work committee. An invitation was extended to Ms. Levey to serve on the Board of the Doha Ana County Job Service Employer Council (JSEC). She explained that JSEC serves as an advisor to the NM Department of Labor (DOL) and acts as a liaison between the NM DOL and the employer community, allowing specific needs of the community to be met. JSEC also helps identify employment and informational needs of the labor force and the employer, and then designs and initiates action in response to thes( needs. In addition, JSEC plans quarterly trainings, and will host the 2001 statewide JSEC conventic in Las Cruces. Ms. Levey reported that the Human Resources Department at Dona Ana County advised me that the salary increase given to the three regular, full -time county employees would be retroactive to September 1999. Community Activities Coordinator Mr. Vizcarra reported that last week about 125 people visited Branigan Library's bookmobile parked at the Taylor Community Center. He talked about the conference of Association of State and Territorial Disease Directors (Center for Disease Control of Atlanta Georgia). The Las Cruces Tobacco Free Coalition received the Association's 1999 Public Policy Award. Congratulations to the coalition for this prestigious national award. Community Activities Program received a contract from the New Mexico Department of Health forth, "Stop and Walk" program. CAP staff distributed flyers and received numerous responses from the residents who are interested in the program. -The anticipated start date for the program will be after the first of the year. The CAP staff hopes people will want to quit smoking as their New Year's resolution. They thanked Commissioner Trevas Ryan for her help and expertise on the issue. Deputy Director Mr. Holguin reported that the HACLC closed on a two- bedroom home on Chaparro. This is the ninth home sold to date. As of July 1999 when the local banks started approving the home loans, the HACLC has netted approximately $556,022.32. In his review, single family homes and homes located in more appealing neighborhoods have been easier to sell although they averaged $79,000 per home. A couple of two - bedroom town homes remaining are located adjacent to older homes and commercial property. These homes sell for abOL $52,500. Mr. Holguin receives an average of one to two calls per day regarding the houses. He. anticipates the remaining two homes will be committed by February 2000 and the other seventeen homes be sold. Mr. Holguin has discovered that potential homebuyers use their income tax money i pay off bills and /or use the funds to leverage themselves to buy a home. He talked about revising th newspaper advertisement to mention price and location of these two- bedroom homes. Commissioner Abitz commented that she likes the staff reports with the names and telephone numbers listed in case the commissioners have questions before the meeting. -4- 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 .7 IE Mr. Wingard explained that budget revisions would be in order for the 1998 and 1999 Comprehensive Grant Programs. In regards to the Quality Housing and Work Responsibility Act of 1998, HUD is suggesting that housing authorities using a more global approach for work items rather than an item by item perspective. There may be a resolution presented at the January meeting for budget revisions. The CDBG HOME Rehab. Program is adding an addendum to its handbook that will include more moderate rehabilitation work and the acquisition of dilapidated homes. This may call for an additional person to join the current staff. The Housing Authority is getting its administrative fees for managing the program. Mr. Wingard reported that no funds have been committed contingent upon the award of the ROSS grant (resident opportunities and self - sufficiency) for the development of a daycare center at Taylor Drive. The United Residents of Taylor Center (resident council) has a few ideas on how to spend the money if awarded the grant. The Housing Authority will explore and pursue other options to develop a daycare center if the ROSS grant does not come through for the HACLC. 6. Resolutions to be approved. • Resolution No. 680 — A Resolution Approving an Investment Strategy utilizing the management services of Wells Fargo Bank Based upon the Wells Fargo Bank presentation at the November meeting, Chair Williams entertai a motion to approve Resolution No. 680. Moved by Commissioner Ryan. Seconded by Commissioner Chacon. All commissioners voted in favor and they carried the motion. • Resolution No. 681 — A Resolution to Implement a New Compensation Plan for HACLC employees Mr. Wingard stated that the resolution would implement the proposed new compensation plan as previously discussed at the special meetings of September 14 and November 2. The compensation plan will become effective January 8. Ms. Levey will meet with employees individually explaining the plan and the benefits package received as part of their salary as the Board suggested. The employee recognition award will commence with nominations in February and the awarding of such in March. Mr. Wingard assured the commissioners that both plans have been budgeted. He mentioned that he would not participate in the nomination process; in addition, he will not be eligible for nominations. Mr. Wingard noted that some employees might be satisfied with the compensation plan whereas others may not. Chair Williams entertained a motion to approve Resolution No. 681. Moved by Vice Chair Kadlecek. Seocnded by Commissioner Chacon. All commissioners voted in favor and they carried the motion. • Resolution No. 682 — A Resolution Approving the Subordination Guaranty Mr. Wingard explained that the resolution would pledge up to $99,000 to Wells Fargo Bank West until the HACLC succeeds in having the CLC subordinates its first position on the land loan regardinc the Montana property. Chair Williams entertained a motion to approve Resolution No. 682. Moved by Commissioner Chacon. Seconded by Commissioner Abitz. All commissioners voted in favor and they carried the motion. -3- 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Ci7 9. Executive Session (closed) R1 • Personnel — limited personnel matters — review and discuss proposed employment contract between HACLC and Executive Director The Board of Commissioners wants to review and discuss the proposed employment contract submitted by the Executive Director in closed session. Chair Williams stated that she wanted to meet with the Board first before discussing the proposed contract with the Executive Director. The commissioners did not believe it was necessary for Mr. Wingard to leave and felt that he ought to be present to hear what Commissioner Williams had to say. Chair Williams entertained a motion to enter into closed session for limited personnel matters at 6:40 p.m. Moved by Vice Chair Kadlecek. Seconded by Commissioner Abitz. Commissioners Kadlecek, Ryan, Abitz and Chacon voted in favor. Chair Williams opposed to the Executive Director's presence. The majority carried the motion. The Board of Commissioners reconvened into open session at 8:50 p.m. No vote or Board act was taken on the proposed employment contract. Action was deferred to a later meeting. The Board stated that during the closed session, only the limited personnel matter of the proposed employment contract of the Executive Director was discussed 10. New Business • Based on previous discussions at the September and October board meetings regarding HUD budgetary submission requirements, the commissioners decided to forgo their regular January 18 board meeting since they will hold their strategic planning session January 19. Mr. Wingard pointed out that board resolutions might appear on the agenda for board action before the planinc session takes place. • Commissioner Chacon stated that it has come to her attention that a HACLC family has a 10- year -old son suffering brain cancer. The little boy recently had surgery to remove the tumors. She requested the CAP staff to visit the family and see how the little boy is getting along. 11. Media Questions — no media presence at the meeting. 12. Adjournment — Chair Williams adjourned the meeting at 8:55 p.m. SEAL ......... THE C�ll- L: N: NEW MEXICO J. L Wing rd, Exec ive Direc or -5- APPROVED BY Frances F. Williarnis, Chairman