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11-16-19991 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 c; Fj MINUTES OF A REGULAR MEETING OF THE HOUSING AUTHORITY OF THE CITY OF LAS CRUCES BOARD HELD ON NOVEMBER 16, 1999 The board meeting of the Housing Authority of the City of Las Cruces was held at 5: p.m. at 926 S. San Pedro, in the city of Las Cruces, state of New Mexico. 1. Roll Call The meeting was called to order by Frances F. Williams, Chairman MEMBERS: James, M. Kadlecek, Vice Chairman Trevas Y. Ryan, Commissioner Sylvia I. Chacon, Commissioner ABSENT: Rita J. Abitz, Commissioner (excused) PRESENT: J. L. Wingard, Executive Director Connie R. Martin, HACLC Attorney Caroline Velarde, Executive Secretary Sharon Hansen, Accountant Tom G. Hassell, Mod. /Maint. Manager Robbie R. Levey, Administrative Officer Blanca Talamantes, Tenant Selection Coord. Al Vizcarra, Community Activities Coordinator Elaine McKinney, Wells Fargo Bank Terrence Wilsey, Wells Fargo Bank Azul La Luz, NuevaLight Enterprises Chair Williams noted that Commissioner Abitz was out -of -town and could not attend tonight's meeting. 2. Public Participation Wells Fargo Bank Presentation — Elaine McKinney & Terrence Wilsey Mr. Wingard introduced Wells Fargo Bank representatives Elaine McKinney, AVP/Trust Officer, and Terrence Wilsey, SVP /Regional Investment Officer. Mr. Wilsey prepared an investment management proposal for the commissioners' perusal and consideration. The proposal included a letter of understanding (plan outline), a short course on bonds, volatility and investment planning, corporate /agency yield, curve and spreads, and HUD approved investment instruments. Mr. Wilsey reviewed the proposal with the Board discussing the Housing Authority's investment strategy options. The Board was pleased with the information he provided them. They agreed to approve the proposal via board resolution at the December meeting. de 2 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 IEC1111 4. 5. Approval of the Minutes for a Special Meeting held on November 2, 1999. Approval of the Minutes for a Special Meeting held on October 14, 1999. Approval of the Minutes for a Regular Meeting held on September 21, 1999. Chair Williams entertained a motion to approve the minutes for November 2, October 14, and September 21, 1999. Moved by Commissioner Ryan. Seconded by Commissioner Chacon. All commissioners voted in favor and they carried the motion. 116. Presentation of Financial Reports by Executive Director. Mr. Wingard reported that 33% of the fiscal year had been completed however, 53% of the budgeted expenditures had been spent. He briefly talked about three comprehensive grant programs budgets. CGP funds are fully obligated within two years of being awarded and fully expended within three years of the award date. The funds are for extraordinary maintenance work items necessary for public housing units. Extraordinary maintenance consists of kitchen and /or bathroom rehabilitation, roofing, tiling, electrical service, water /sewer lines, and other site improvements. A budget revision is in order for the 1998 and 1999 CGP budgets. Mr. Kadlecek mentioned that he encountered someone at the 1999 NAHRO conference in Philadelphia, who informed him that the Housing Authority ought to check NAHRO's website regarding consolidated reports. 7. Resolutions to be approved: • Resolution No. 676 — A Resolution Reaffirming Compliance with the Open Meetings Act Ms. Martin briefly explained that New Mexico statutes require each board on an annual basis to adopt a resolution setting forth what the board constitutes reasonable notice of its public meetings. Chair Williams entertained a motion to approve Resolution No. 676 as presented. Moved by Commissioner Chacon. Seconded by Commissioner Ryan. All commissioners voted in favor and they carried the motion. • Resolution No. 677 — A Resolution Approving the Resident Opportunities and Self - Sufficiency (ROSS) grant application Mr. Wingard mentioned that this resolution may approve the submission of an application to HUD for Resident Opportunities and Self- Sufficiency (ROSS). Mr. La Luz, of NuevaLight Enterprises reported that he is helping the United Residents of Taylor Center, Inc., (URTC) apply for the grant that will cover three areas. The grant for $100,000 will be for developing a child daycare center, capacity building for resident council board development; and resident service delivery model for family programs. Mr. La Luz explained that the grant would allow the creation of a cooperative daycare center in which the HACLC will administer the funding. The staff will be trained and state - certified to operate the center. The center's focus will be on early childhood daycare (newborns to toddlers). He noted that $50,000 would be used to renovate the current facility to incorporate the daycare center. Chair Williams entertained a motion to approve Resolution No. 677 as presented. Moved by Commissioner Ryan. Seconded by Commissioner Chacon. All commissioners voted in favor and they carried the motion. A discussion followed the approval of the resolution to determine if the HACLC is awarded the ROSS grant would competitive bidding for a contractor to administer the grant be in order. Chairman Williams did not want the assumption made that NuevaLight Enterprises would automatically administer the grant since Mr. La Luz help prepare the grant. She requested Ms. Martin to research the issue. IPA 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 MA 1E 8. Written Staff Reports to include Action Items — No action items were presented to the Board. Administrative Officer Ms. Levey mentioned that the HACLC Strategic Planning session is scheduled for January 19, 2000. Ms. Levey reported that she submitted a request on behalf of the three full -time regular DACHA employees for a salary increase. The increase was approved for other full -time, regular Doria Ana County employees at the September County Commissioners' meeting. Community Activities Coordinator Mr. Vizcarra reported that "Stop and Walk" flyers were delivered to all HACLC residents encourging people to quit smoking through excerise and a support system. He noted that Commissioner Ryan developed the flyer and will help assist with implementing the program. Modem ization/Mai ntenance Manager Mr. Hassell reported his goal is to decrease the number of vacant units by mid - December. He noted that 28 of 35 units are being prepared for occupation. Initially, NM Works labor trainees were assigned to help with unit preparation for resident occupancy. It was soon realized that these trainees were still in the learning stages of unit preparation and could not address the unusually high number of vacancies, and /or the extensive damage to some of the units. Therefore, the Housing Authority decided to outsource this type of work to local contractors. As for the sidewalk issue brought up at the September 21 meeting, Mr. Hassell informed the commissioners that curbs were cut into the sidewalk on Arizona street for pedestrian accessibility. He also told thdm that the HACLC signed a contract with Information Systems & Services, Inc. (ISSI), to purchase their computer software package Visual Homes. ISSI representatives will be in contact to schedule dates for staff training on the new software. Tenant Selection Coordinator In conjunction with Mr. Hassell's goal, Ms. Talamantes is ready to offer eligible applicants housing assistance as soon as the units are ready for occupancy. 9. Incidental Reports • HACLC Attorney Connie Martin briefly mentioned that Judge Valentine upheld the decision to evict the Robledo family for criminal activity involving a member of the family. 10. Contract renewal between HACLC and Executive Director — set date and time Chair Williams stated that Mr. Wingard's employment contract will expire on December 31, 1999. The commissioners decided to have a closed session at the December meeting to review and discuss the contract between the HACLC and Executive Director. They also decided to start the meeting earlier at 4:00 p.m. -3- o v 11. New Business Chairman Williams stated that she would like Ms. Martin to contact former legal counsel Sam Aguirre about the promissory note for the Montana property, which has yet to be corrected. The Board requested information as to how the County Housing Authority determined the eligibility for those qualified to receive a certificate in the Section 8 program. Chairman Williams noted that the County Commissioners were going to consider the consolidation between the city and county housing authorities. However, the item was taken off the agenda. Chair Williams stated that she spoke with some of the County Commissioners regarding the joint venture between the two authorities and learned that some of them were not thoroughly informed about Albuquerque HUD's disagreement with the joint venture. It was indicated that the commissioners were going to request the Albuquerque office to conduct an investigation into the matter. Mr. Wingard briefly explained that the Albuquerque HUD office sent him a letter stating their opposition about the venture. Mr. Wingard requested lead counsel William Babington to respond to their letter. The HACLC provided copies of these two correspondences to the County Commissioners, as well as the County Manager. Ms. Martin confirmed that Mr. Babington talked to Albuquerque HUD legal counsel Timothy Hartzer about the issue. Mr. Babington pointed out that the Quality Housing and Work Responsibility Act of 1998 and the Municipal Housing law encourage this type of consortia. Both people talked about revising the joint venture agreement. Mr. Babington also talked to Dona Ana County Attorney Lisa Warren who made no mention or indicated the concern about the consortia or the request for an investigation. 12. Media Questions — no media presence at the meeting. 13. Adjournment — Chair Williams adjourned the meeting at 8:10 p.m. y SEAL OF T HE C/� • 1 =.y .44 N1EW. MEX=:_ _.� �'•, X40 ~`«....N''��y'��r`' 'y _ h:;: SUBMITTED BY, Exec -4- APPROVED BY, rances F. Williams, Chairman