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11-02-1999SpecialMtg1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 U V MINUTES OF A SPECIAL MEETING OF THE HOUSING AUTHORITY OF THE CITY OF LAS CRUCES BOARD HELD ON NOVEMBER 2, 1999 The Board meeting of the Housing Authority of the City of Las Cruces was held at 11:10 a.m. at 926 S. San Pedro, in the city of Las Cruces, state of New Mexico. flilf�Z11L�11J The meeting was called to order by Frances F. Williams, Chair MEMBERS: ABSENT: OTHERS: 2. Work Session Compensation Plan James M. Kadlecek, Vice Chair Trevas Y. Ryan, Commissioner Rita J. Abitz, Commissioner Sylvia I. Chacon, Commissioner J. L. Wingard, Executive Director Caroline Velarde, Executive Secretary Robbie R. Levey, Administrative Officer At the September 14 work session, the Board reviewed a wage comparability survey conducted by Ms. Levey. The commissioners asked Ms. Levey to prepare a list of positions for proposed salary increases. They wanted to see current salaries for these positions, and the proposed increase that would bring them at minimum range. They also wanted to see steps incorporated to bring these positions to the maximum range. Mr. Wingard explained that the Housing Authority wants to implement a step system across the board for all positions. Ms. Levey prepared a spreadsheet outlining the positions and the step ranges. In reviewing the spreadsheet, the commissioners noted that each position would have ten steps, totaling a 31 % step range. Proposed increases for some positions would be effective January 1. Mr. Wingard explained that progressive discipline would be a tool used to ensure step increases. Mr. Wingard also briefly discussed a proposed Employee Recognition Award. Ms. Levey distributed copies of the proposed plan outlining regulations and qualifications for the award system. The group held a lengthy discussion on the advantages and disadvantages of step increases, cost -of- living adjustments and the employee award system. The commissioners suggested using a form showing data to each employee outlining their salary plus the value of benefits to give them a real sense of how much the Housing Authority is paying towards each one of them. No action or decisions were made at this time concerning the step increases and the employee recognition award. 3. Executive Session — the Board had no need to go into executive session. 14. Strategic Meeting — date, time and location The Board briefly discussed tentative dates to meet in January for their strategy meeting. They decided that they would contact Ms. Levey with available dates for them to meet. -1- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 V J S. Open House — this item was tabled. 6. New Business Chair Williams informed the commissioners that contract renewal between them and the Executive Director would need to be addressed at the regular meeting. 7. Adjournment Chair Williams adjourned the meeting at 12:10 p.m. SEAL �1� � pF H E ��l '•. S •N,, a i NEW MEXICO " �2. 196, Y SUBMITTED BY, J. L. �l Direlctor -2- APPROVED BY, Frances F. WidiAms, Chairman