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04-29-1999SpecialMtg I MINUTES OF A SPECIAL MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD HELD ON 4 APRIL 29, 1999 5 6 The Board Meeting of the Housing Authority of the City of Las Cruces was held at 9:00 a.m. 7 at Holy Cross Retreat House off of Highway 478 in Mesilla Park, New Mexico. 8 9 1. Roll Call. 10 11 The meeting was called to order by Frances F. Williams, Chairman 12 13 MEMBERS: Jim M. Kadlecek, Vice Chairman 14 Trevas Y. Ryan, Commissioner 15 Rita J. Abitz, Commissioner 16 Sylvia I. Chacon, Commissioner 17 18 OTHERS: J. L. Wingard, Executive Director 19 Caroline J. Velarde, Executive Secretary 20 Andrew T. Holguin, Deputy Director 21 Tom Hassell, Mod./Maint. Manager 22 Sharon Hansen, Accountant 23 Robbie Levey, Administrative Officer 24 Blanca Talamantes, Tenant Selection Coord. 25 Al Vizcarra, Community Activities Coord. 26 27 2. Strategic Planning Session 28 29 The Strategic Planning Committee consisted of Vice Chair Kadlecek, Commissioner Ryan, Mr. 30 Hassell and Ms. Levey. The committee prepared a survey that was distributed to Board and 31 staff a month before today's session. They wanted everyone's input regarding the 1998-1999 32 goals and objectives as well as future goals. The Board and staff were to refer to the HACLC's 33 mission statement while considering the accomplishment of each goal. Vice Chair Kadlecek 34 tabulated the results showing that 51% responded to the survey. 35 36 The Board and management staff reviewed the results of the surveys while noting the 37 comments. They also reviewed the mission statement and decided to leave it as it is. 38 Together the participants were able to come up with a list of approximately more than 40 goals 39 that were accomplished for 1998-1999. The next step was to come up with specific and 40 ongoing goals for 1999-2000. 41 42 1 T 43 Lengthy discussions were held throughout the day concerning the surveys, goals' 44 accomplishments, the reorganization of staff and departments, the relationship between 45 commissioners and staff, the resident council development and incentives for housing 46 residents, the improvement of client demographics and management information systems, tax 47 credit application submission, the redirection of the HOME Rehabilitation program, finalizing 48 the agreement between HACLC and County Housing Authority, welfare-to-work programs, 49 the future directions of the HACLC's housing and home ownership programs, site-based 50 management/maintenance, upgrading computer hardware/software, continue to help with 51 organizing a CHDO, wage comparability surveys, analyzing administrative costs, conducting 52 cash flow analysis, and developing a plan to implement HUD's Quality Housing and Work 53 Responsibility Act. 54 55 The Board requested that the employees be informed of the outcome of today's session 56 regarding the specific and ongoing goals projected for 1999-2000. The following is a list of 57 specific and ongoing goals that will be adopted via a resolution at next month's board meeting. 58 59 Specific Goals 60 61 1. Develop a Plan to implement the new HUD Act October, 1999 62 2. Prepare and submit a LIHTC application for 50 elderly rental units Feb., 2000 63 3. Redirect the Home Rehab Program from owner-occupied loans 64 to blight elimination October, 1999 65 4. Finalize the agreement regarding DACHA August,1999 66 5. Convert 20 out of 111 scattered site rental homes to home ownership June 30, 2000 67 6. Sell Fairway property, buy land December 1, 1999 68 7. Conduct wage survey July, 1999 69 8. Place 25 welfare assisted residents into work activities June 30, 2000 70 9. Accomplish site-based management/maintenance August 1, 1999 71 10. Integrated software June 30, 2000 72 73 On-going 74 75 1. Resident Council development and incentives for residents 76 2. Enhance grant-writing capabilities 77 3. Improve client demographics 78 4. Improve management information systems 79 5. Analyze administrative costs 80 6. Conduct cash flow analyses 81 7. Monitor Welfare Reform Act 82 8. Continue to assist CHDO in organizing 83 9. Continue reorganizational work, and obtain a Board-approved Plan 84 2 85 3. Adjournment. 86 87 Chairman Williams entertained a motion for adjournment. Moved by Vice Chairman Kadlecek. 88 All voted in favor. Motion carried. 89 90 Adjournment 3:30 p.m. 91 92 SEAL APPROVED BY, 93 94 95 96 97 a NEW MEXICO } b = ' .;`Frances F. hairman a c : Williams,, 98 A16 99 ';i��� ^•ti 19 61 rc� 100 �••'••�y� M s�, 101 102 103 SUBMITTED BY, 104 105 106 107 108 �J.3L. Ward, utive rector 3