Loading...
04-20-1999• U J I MINUTES OF A REGULAR MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD HELD ON 4 APRIL 20, 1999 5 6 The Board Meeting of the Housing Authority of the City of Las Cruces was held at 5:15 p.m. 7 at 926 S. San Pedro, in the City of Las Cruces, State of New Mexico. 8 1. Roll Call. 9 10 The meeting was called to order by Frances F. Williams, Chairman 11 12 MEMBERS: Jim M. Kadlecek, Vice Chairman 13 Trevas Y. Ryan, Commissioner 14 Rita J. Abitz, Commissioner 15 Sylvia 1. Chacon, Commissioner 16 17 OTHERS: J. L. Wingard, Executive Director 18 Sam Aguirre, HACLC Attorney 19 Caroline J. Velarde, Executive Secretary 20 Andrew T. Holguin, Deputy Director 21 Tom Hassell, Mod. /Maint. Manager 22 Sharon Hansen, Accountant 23 Robbie Levey, Administrative Officer (absent) 24 Blanca Talamantes, Tenant Selection Coord. 25 (absent) 26 Al Vizcarra, Community Activities Coord. 27 Mike Melendez, Sec. 8 Housing Inspector 28 29 2. Public Participation. No public participation took place. 30 31 3. Approval of the Minutes for a Special Meeting held on March 23, 1999. 32 33 Vice Chair Kadlecek pointed out that line 46 on page one needed to be corrected. The word. 34 "occupant" needs to be replaced with the word "unit." The correction was noted. Chair 35 Williams entertained a motion to approve the minutes for March 23, 1999 as amended. Moved 36 by Vice Chair Kadlecek. Seconded by Commissioner Ryan. All voted in favor. Motion carried. 37 38 39 40 1 G J 41 4. Presentation of Financial Reports by Executive Director. 42 43 The financial reports were reviewed and general questions about the excess of revenues over 44 expenditures were addressed. Chair Williams entertained a motion to approve the financial 45 reports as presented. Moved by Vice Chair Kadlecek. Seconded by Commissioner Abitz. All 46 voted in favor. Motion carried. 47 48 5. Resolutions to be approved. 49 50 i. Resolution No. 649 - A Resolution Approving A Revision in the Personnel 51 Policies & Procedures Manual. 52 53 Resolution No. 649 will change the HACLC's pay period ending from 12:00 noon Friday to 54 12:00 midnight Friday. Mr. Wingard explained that the 12:00 noontime was originally 55 established to accommodate the "compressed" work schedule, which has since been 56 eliminated. Chair Williams entertained a motion to approve Resolution No. 649 as presented. 57 Moved by Commissioner Abitz. Seconded by Commissioner Chacon. All voted in favor. 58 Motion carried. 59 60 6: Written Reports to include Action Items. 61 62 b. Administrative Officer 63 64 Ms. Levey reported that Ron Gurley, Director of NM Works, notified the HACLC that the 65 unsolicited proposal submitted in January 1999 may soon be approved. Chair Williams 66 asked when will the proposal be approved. Mr. Wingard explained that he will meet with 67 Mr. Gurley later this week. The Housing Authority will need to resubmit its proposal. No 68 specific date has been given, however Mr. Wingard believes that within 14 to 30 days of 69 submission, the Housing Authority may receive contract approval. Commissioner Ryan 70 asked why the HACLC would need to resubmit its proposal. Mr. Wingard responded that 71 NM Works will provide placement services for the trainees. NM Works will pay 50% of the 72 salary for the Construction Superintendent position while it pay for two- thirds of the 73 trainees' wages. The Construction Superintendent position was advertised and 74 applications are on file. The position will not be filled until the proposal has been funded. 75 76 Ms. Levey reported that Mr. Les Williamson transferred to his previously held position as 77 Force Account Carpenter Foreman on April 5, 1999. This is a full -time, temporary, at will 78 position. Chair Williams asked what does Force Account Carpenter Foreman to mean? 79 Mr. Hassell explained that HUD denotes force account as anyone who is hired temporarily 80 at will to perform construction trades. Mr. Williamson will do extraordinary maintenance 81 work through the CGP (Comprehensive Grant Program) such as cabinet and bathroom 2 Gr J 82 replacements. He will also be working with a "make ready" crew consisting of two 83 maintenance employees to do the unit preparation for vacancies. 84 85 c. Community Activities Coordinator 86 87 Mr. Vizcarra stated that the mural at the Valley Drive housing development had been painted 88 over pursuant to the mutual agreement between the TNT group (Teens Needing Teens) and 89 neighbors from the surrounding area. Mr. John Moen, owner of Trophy Country, who was one 90 of the individuals opposed to the mural, followed through with his agreement to help the TNT 91 group come up with an alternative to the mural. He sold the TNT group white hooded 92 sweatshirts at cost with the screen painting of the mural. Mr. Vizcarra showed the 93 commissioners what the sweatshirts look like. The Board was pleased that everyone's best 94 interests were taken into account and that a settlement was reached. 95 96 Mr. Vizcarra reported that six TNT group members would graduate this spring. The Community 97 Activities Program (CAP) is helping them prepare for the SAT exams. In addition, they are also 98 helping them obtain financial aid for college. Commissioner Ryan asked if CAP helped the 99 seniors purchase their yearbooks. The answer was no. Mr. Vizcarra pointed out that the 100 members are working to earn funds to purchase their graduation caps and gowns. One of the 101 young ladies earned money to buy her cap and gown. 102 103 d. Deputy Director 104 105 Action Item - Project -based Assistance: Teen Parent Program 106 107 Mr. Holguin reported that the HACLC intends to apply for tenant -based assistance under the 108 Section 8 Welfare -to -Work funding. The Housing Authority also intends to apply for project - 109 based units. Project -based assistance means the HUD subsidy is assigned to the unit instead 110 of the tenant. Therefore the HACLC is working on providing project -based assistance for its 111 Teen Parent Program where it presently provided housing at the RTC neighborhood. Since 112 the teens have limited funds and any housing assistance would be appreciated. Presently all 113 of the teens are welfare recipients and are striving to become self- sufficient; the project -based 114 assistance would help them achieve their goals by alleviating the concern of high cost housing. 115 Based on the need, Barbara Otto, a State representative of the Children Youth and Family; and 116 Coordinator of the Teen - Parent program is requesting additional units. Presently there are 5 117 units in use, 4 are used by families and one unit is designated as an office. They are 118 requesting an additional 6 units which would total 11 units to be used by the teen parent 119 program. Currently two families reside per unit in each of the four apartments. The requested 120 additional units would be used as a single family dwelling for those participants that show 121 1 progress and independence within the program. 122 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 U J Since lease -ups at the RTC site are slow and there is a need for additional units under the Teen Parent program, Mr. Holguin recommended that the additional (6) units be granted. Also if the grant is awarded, he intends to project -base the 10 family units. Chair Williams entertained a motion to approve an additional six units for the Teen Parent Program as recommended by Mr. Holguin. Moved by Commissioner Ryan. Seconded by Commissioner Abitz. All voted in favor. Motion carried. Mr. Holguin introduced Mike Melendez, the new Section 8 Housing Inspector to the Board. A brief discussion took place as Mr. Melendez was welcomed into the organization. e. Modernization /Maintenance Manager Mr. Hassell reported the Housing Authority is finalizing the installation of the remote computer server, which will allow the Site Managers to relocate to the portable buildings and begin site - based management. Vice Chair Kadlecek inquired about the duties of the Site Managers. Mr. Holguin responded that they would be conducting move -in, unit and yard inspections, as well as initial and annual certifications. They will be more accessible to their residents and be able to address general tenant issues. Chair Williams asked what funding was used for the procurement of replacing appliances. Mr. Hassell responded that the funding came out of the 1998 CGP (Comprehensive Grant Program). The Maintenance department has concentrated their efforts on clean up and correction of deficiencies at NM 3 -1A (Mulberry) and at NM 3 -2 (Walnut). The construction inspector has reviewed both sites and developed a work list pertaining to deficiencies. We are anticipating receiving input from Ms. Gutierrez, CLC, before making corrections and /or changes to the playground areas and equipment. Other efforts are centered on response work orders and unit turnaround. The Construction Inspector is currently completing the Annual HQS inspections in conjunction with the CGP needs assessment in anticipation of our 1999 CGP submittal to HUD. The Maintenance staff has been divided into two groups in response to the current workload. One group is concentrating on response work orders, common grounds, and PM =s while the other group centers its efforts on unit make ready. Les Williamson is leading the make ready crew. The intent of this change is to decrease unit make ready time and raise the quality of work being performed in the units at turnover. The Administrative Officer is working with NM Works to try to retain welfare to work recipients who can supplement our maintenance staff as needed. A question was raised as to whether or not board members need to be present during entry and exit interviews concerning inspections and /or audits. Vice Chair Kadlecek mentioned that E 164 this issue was addressed at the NM NAHRO meeting in which it was stated that it would be 165 good practice to inform board members of such activities. 166 167 g. Executive Director 168 169 Pursuant to Board request, Mr. Wingard approached a local broker to possibly use the 2620 170 Fairway four -plex in a trade for land adjacent to the Montana Senior Village LLC building site. 171 The broker expressed no interest in trading. 172 173 Mr. Wingard is coordinating with George Duran, a Social Worker for the Special Education 174 Program of the Las Cruces School District. The concept is to utilize the youth construction 175 trades training program commencing this August/September. Their efforts will be focused on 176 exterior improvements for HACLC scattered sites (NM 3-6, 3 -9 and 3 -10.) 177 178 7. Incidental Reports. 179 180 i. CDBG HOME Rehab. Report 181 182 According to the report there are 109 loans in arrears in the CDBG Program as of October 183 30, 1998. The Board of Commissioners requested that Mr. Aguirre write a letter to CLC's 184 Attorney, Fermin Rubio, concerning the status of these loans. 185 186 8. New Business. 187 188 Vice Chair Kadlecek mentioned the Las Cruces CHDO will hold its third meeting tomorrow 189 (4/21) at 9:00 a.m. in the Housing Authority's boardroom. A guest speaker from The 190 Enterprise Foundation will give information about the formation and organization of a 191 CHDO. He extended an invitation to the rest of the commissioners to attend. He also 192 mentioned that he and Karen Salazar of Matrix Capital Bank met with Rose Garcia, 193 Executive Director of Tierra Del Sol. 194 195 Commissioner Ryan requested that Ms. Levey obtain a copy of CLC's Sick Leave Policy. 196 She mentioned that the policy allows employees the privilege to "cash out" sick leave hours 197 at the beginning of December contingent upon the fact that employees maintain a certain 198 number of said hours. Chair Williams commented that she is not in favor of this policy. 199 Commissioner Ryan asked that the information be included in next month's board packet. 200 201 202 203 204 5 O J 1 9. Media Questions. For clarification, Sun -News reporter Jack King inquired about the mural painting, the contract between homeowners and contractors in the CLC's HOME Rehab. Program and requested copies of HUD inspections. 110. Adjournment. Chairman Williams entertained a motion for adjournment. Moved by Commissioner Abitz. All voted in favor. Motion carried. Adjournment 7:25 p.m. SEAL APPROVED BY, .1 of THE C'. SEA 4 ? New MMCO Frances F. Williams, Chairman 0A, .......... 1961 � - SUBMITTED BY, J. L. Wingard, E.