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06-25-2001 AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY, June 25, 2001 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Special Meeting on Monday, June 25, 2001 at 2:00 p.m. in the Boardroom. The agenda is as follows: 1. Call to Order 2. Review of June 11, 2001 minutes 3. Officer Reports 4. Committee Report a. Friends of TBML • 5. Library Director's Report 6. Unfinished Business a. Recommendations to fill Board Vacancy b. Model Airplane Club Lease c. Quiet Title Suit d. Space Agreement for Book Sale Room 7. New Business 8. Announcements 9. Public Participation 10. Adjournment ' The next scheduled meeting is Monday, July 23, 2001, at 2:00 p.m. in the Library Board Room. PUBLIC IS INVITED The Thomas Branigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528-4008. 1 2 THOMAS BRANIGAN MEMORIAL LIBRARY 3 ADVISORY BOARD MEETING 4 LAS CRUCES,NEW MEXICO 5 June 25, 2001 6 The June 25, 2001, Thomas Bramgan Memorial Library Advisory Board meeting 7 was called to order at 2.03 p.m. Roll call was answered by Jame Matson, Dorris 8 Hamilton, Roy Fister, Steven Givens, and Paul Comeau. Also present was Interim Library 9 Director Lori Grumet. 10 Absent. Melody Burns 11 APPROVAL OF June 11,2001,MRWTES 12 Corrections were made to the June 11, 2001, minutes. Page 2, line 6, Rio 13 Grand should be spelled Rio Grande. Page 2, line 11, training was changed to seminar 14 The minutes were approved as corrected. 15 OFFICER REPORTS Nothing to report. 16 COMMITTEE REPORTS 17 Friends of the TBML 18 The Friends discussed the number of newsletters currently mailed out and it was 19 decided to trim the mailing list by sending a letter to all the recipients for a response 20 regarding their interest in receiving the newsletter Those who are no longer interested in 21 receiving the newsletter and those who do not respond will be discontinued. Ms. Deford, 22 the Systems Librarian, introduced a proposal to build or purchase a state of the art 23 computer system, which the Friends could raffle as a fundraiser The Friends voted in I opposition to the proposal and instead voted to donate $1,200 00 to the Systems 2 Department to be used for the purchase of two new computers for the Children's area. It 3 was decided that the Author Awards will revert to their original format with a panel 4 discussion and a meal. 5 LIBRARY DIRECTOR'S REPORT 6 Ms. Grumet reported that the position for Library Administrator has been 7 advertised and has closed. The position has been offered to Ms. Grumet, and she has 9 agreed to accept the position with the understanding that the compensation is not what 9 was expected. Ms. Matson asked if the City tagging has been completed. Ms. Grumet 10 informed the Board that the tagging is complete and the Library is in compliance. The 11 cultural items will be photographed instead of tagged. This way, the items can be added 12 to the inventory list without jeopardizing their value. Ms. Grumet was unformed that this 13 information will be entered into a computer program which monitors fixed assets; 14 consequently, when materials are purchased or disposed, these materials can be tracked. 15 Ms. Grumet mentioned that the Summer Book Club is going strong, but the first Teen 16 Program, "The Summer Silver Scream," got off to a slow start. The teens who did attend 17 expressed positive feedback and enjoyed participating in the program. One problem may 18 be that teens have difficulties traveling to Club Fusion at night. The Infomobile has had 19 bushings installed and the vibrations in the center of the bus have been diminished, but the 20 vibrations are now present in the front of the bus. Further work has been scheduled to try 21 to diminish this problem. It was explained to Ms. Grumet that the generator has gone 22 halfway through its useful life and budgeting for a new generator system will have to be 23 implemented in the near future. The State Librarian will be here on Thursday to visit with I all Library Directors. He will be visiting Sunland Park Community Library and Valley 2 Community Library ).'-Tis interest for this visit is to find out how the State Library can best 3 serve the Branigan Library Ms. Grumet will inquire about funding and guidance with 4 training for Library Staff. It is hoped to obtain State Certification at various levels for the 5 Staff, hopefully, this will help improve the salary structure within the Library The new 6 carpeting has been installed in the Media Department by Maloolys Carpet. Ms. Grumet 7 will travel to Albuquerque on Tuesday, June 2e to attend a presentation by Innovative 8 Interfaces regarding a program called Inreach. This group is trying to find software which 9 will communicate with all of the Library catalogs in the state, bringing them all into a 10 single search engine. Innovative Interfaces is the first of three vendors who will be 11 approached for this project. 12 UNFINISHED BUSINESS 13 Recommendations to fill Board Vacancies 14 Ms. Matson inquired about the article that was to be published in the newspaper 15 regarding Mr Trowbridge's vacancy on the Board. She was informed that it has not been 16 published and Ms. Grumet has not had-a chance to speak with Mr Roman regarding this 17 issue. 18 Model Airplane Club Lease Nothing to Report 19 Quiet Title Suit Nothing to Report 20 mace Agreement for Book Sale Room 21 The Friends of the Library feel they could earn more money if they could operate a 22 bookstore within the Library Ms. Grumet shared with the Board that this is not an 23 uncommon practice. Bookstores have been set up in libraries in Albuquerque, Roswell, 1 and Carlsbad, to name a few A space on the first floor of the Library has been allotted for 2 this project. Ms. Grumet and Ms. Arlene Dohr have been working on the project and 3 have drafted a Council Action Form, Resolution, and Agreement to be presented before 4 the City Council when revised and approved by the Advisory Board. This bookstore 5 would operate at least three days a week, and volunteers have already signed up to run the 6 bookstore. Suggestions were made by the Board members and will be shared with the 7 Friends of the Library 8 NEW BUSINESS 9 The Borderlands Foundation Board met on June 13, 2001, with four members 10 attending. Those in attendance were Mr Rudy Tellez, Mr Gerard Martin, Dr Carl 11 Westbrook, and Ms. Barbara Kuhns. Two of their main projects from last year were the 12 color supplement featuring the Bramgan Library and the Wish List. The Board's priority 13 for the next meeting will be to provide a list of possible new members. 14 ANNOUNCEMENTS None to Report 15 PUBLIC PARTICIPATION None to Report 16 ADJOURNMENT 17 The meeting adjourned at 2.45 p.m. Monday, June 25, 2001 The next Branigan Library 18 Advisory Board meeting is set for August 27,2001,at 2:00 p.m. in the Board Room. 19 20 21 22 23