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12-17-2002 i AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY, DECEMBER 16, 2002 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Monday, December 16, 2002, at 2:00 p.m. in the Boardroom. The Agenda is as follows: I. Call to Order 2. Review of November 25, 2002, minutes 3. Committee Report a. Friends of TBML 4. Library Director's Report S. Unfinished Business 6. New Business 7. Announcements 8. Public Participation 9. Adjournment *The next scheduled meeting is Monday, January 27, 2002, at 2:00 p.m, in the Library Boardroom PUBLIC IS INVITED The Thomas Branigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528- 4008. tie AN EQUAL OPPORTUNITY EMPLOYER P.O. Box 20000 LAS CRUCES, NEW MEXICO 88004-9002 Phone(505)541-2000 4 1 THOMAS BRANIGAN MEMORIAL LIBRARY 2 ADVISORY BOARD MEETING 3 LAS CRUCES, NEW MEXICO 4 December 17, 2002 5 6 The December 17, 2002, Thomas Branigan Memorial Library Advisory Board 7 meeting was called to order at 2:05 p.m. Roll call was answered by: Janie Matson, Dorris 8 Hamilton, Roy Fister, Terry D. Johnston, and Mamie Leverett. Also present was 9 Outreach Librarian, Mark Pendleton. Special guest was Julie Mercurio, who has been 10 recommended to replace Roy Fister. 11 Absent: Steven Givens 12 APPROVAL OF OCTOBER 2002, MINUTES 13 An error was noted on page five, line 6; "loosing" was corrected to read "losing." 14 The minutes were approved as corrected. 15 COMMITTEE REPORT 16 Friends of the TBML 17 Ms. Leverett reported the Friends of the Library have not met since the last 18 meeting of the Advisory Board. The Friends are in the process of electing new officers 19 and are still in need of a secretary. The Book Store is doing remarkably well and the 20 basket sales are going extremely well. It was asked if the Book Store had hindered the 21 amount of checkouts for the Library. Ms. Leverett believes the Book Store has only 22 enhanced the Library checkouts. f 23 I LIBRARY DIRECTOR'S REPORT 2 Mr. Mark Pendleton, Outreach Librarian, covered for Ms. Grumet who was 3 attending a City Council meeting. Mr. Pendleton advised the Board members that the 3- 4 M Self-Check system has arrived and is ready for use on January 2, 2003. The system 5 has been tested and everything is working properly. Mr. Pendleton reminded the 6 members of the NM Open Meeting training on Wednesday, December 18, 2002, from 7 9:00 a.m. to Noon, at Council Chambers. Ms. Leverett stated she has attended such a 8 class and found it very informative and urged everyone to attend the meeting. 9 Mr. Fister asked how the interview for the Systems Librarian went. Mr. 10 Pendleton informed him that the person interviewed had not been offered the position. 11 The applicant looked qualified on paper, but unfortunately did not turn out to be a good 12 applicant for that position. 13 Mr. Pendleton announced that the State Grant, which he and Lori Gmmet had 14 worked on to assist in the automation of the Hatch Public Library, had not been 15 forwarded to City Council for approval. The members expressed their concern and will 16 speak with Ms. Grumet about the situation. 17 It was asked if the new self-check system is comparable to the check out system 18 at K-Mart. It was explained that the self-check system is similar to those in many 19 department stores. The new system will enable patrons to scan library cards and scan the 20 materials for check out. 21 UNFINISHED BUSINESS I Members discussed the Library properties that are currently occupied by City 2 Departments. It has been suggested in the past to construct a lease agreement to charge a 3 reasonable rental fee for the use of these properties. 4 Ms. Leverett called the Board's attention to the Don Juan De ORate plaque, which 5 was donated to the Branigan Library by the Historical Society. She states that the 6 members of the Historical Society are concerned because the plaque has not been placed 7 on display. Moving all the plaques to a more appropriate area has been discussed in the 8 past, but these plans are not in the new future. In the meantime, members discussed 9 moving the plaque downstairs to a more appropriate location. It was decided to discuss 10 this matter with Ms. Grumet. I I NEW BUSINESS 12 Mr. Pendleton informed the members that the Senior Reference Librarian position 13 has been offered and accepted. Mr. Pendleton feels that he will have more time to work 14 on his Outreach projects when the new Librarian starts. 15 ANNOUNCEMENTS 16 It was brought to Mr. Pendleton's attention that the Library Web Site has not been 17 updated for some time now. Mr. Pendleton explained that the Library lost Mr. Kanitz 18 who was working on the web site. Hopefully, our Systems' personnel will be able to 19 continue this project when the new Systems Librarian is hired. At the present time, we 20 only have one computer technician to work the entire system including computer lab 21 staffmg, server maintenance, machine maintenance and installation, and Web page 22 design. 23 PUBLIC PARTICIPATION Nothing to Report I ADJOURNMENT 2 With no further discussion, the meeting adjourned at 2:45 p.m. The next 3 Branigan Library Advisory Board meeting is set for January 27, 2002, at 2:00 p.m. 4 in the Library Boardroom. 5