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10-28-2002 4 ' AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY, OCTOBER 28, 2002 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Monday, October 28, 2002,at 2:00 p.m. in the Boardroom The Agenda is as follows: 1. Call to Order 2. Review of September 23, 2002, minutes 3. Committee Report a. Friends of TBML 4. Library Director's Report 5. Unfinished Business 4W 6. New Business 7. Announcements 8. Public Participation 9. Adjournment *The next scheduled meeting is Monday,November 25, 2002, at 2:00 p.m. in the Library Boardroom PUBLIC IS INVITED The Thomas Brmigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 a TTY 528- 4008. AN EQUAL OPPORTUNITY EMPLOYER P.O. Box 20000 LAS CRUCES, NEW MEXICO 88004-9002 Phone(505)541-2000 I THOMAS BRANIGAN MEMORIAL LIBRARY 2 ADVISORY BOARD MEETING 3 LAS CRUCES, NEW MEXICO 4 October 28, 2002 5 6 The October 28, 2002, Thomas Branigan Memorial Library Advisory Board 7 meeting was called to order at 2:05 p.m. Roll call was answered by Janie Matson, Dorris 8 Hamilton, Terry D Johnston, Roy Fister and Mamie Leverett. Also present was Library 9 Administrator Lon Grumet. 10 Absent: Steven Givens 11 APPROVAL OF SEPTEMBER 23,2002,MINUTES 12 Minutes were approved as presented. 13 COMMITTEE REPORT 14 Friends of the TBML 15 Ms. Leverett reported the Book Store is doing remarkably well. They made 16 $3,000 00 in one month. The Friends have always had high expectations, but the Book 17 Store's success has exceeded their expectation. The Friends are getting ready for their 18 Author's Award and their Annual Meeting. The Annual Meeting of the Friends will be 19 on January 22, 2003; the speaker will be Dr Perkins. Ms. Leverett reminded the Board 20 Members to stop by the Circulation Desk and look over the Gift Baskets that are being 21 raffled at $2.00 per basket. The contents of each basket are worth approximately 22 $700.00, and the drawing will be held on December 30, 2002. Brochures listing the 23 contents of the baskets are available at the Circulation Desk. I Ms. Grumet also wanted the Board Members to know that Sam's Club donated 2 $1,000 to the Friends of the Library A new Vice President will not be appointed until 3 the elections in January 4 LIBRARY DIRECTOR'S REPORT 5 Ms. Grumet presented the Board Members with her monthly report and 6 introduced a new format. The Board Members approved the new format. It was noted 7 that the number of volunteers has increased. The increase is due to workers in the Book 8 Store. Ms. Grumet informed the Board that Marjorie Day and Ivan Taylor give the 9 Library about 200 volunteer hours a month. Mr Taylor shelves books approximately 10 five to six hours a day and has been doing this for many years. Ms. Day works in book 11 repair and genealogy and works two days a week for eight hours a day Ms. Hamilton 12 suggested thanking both volunteers with a note of thanks from all the Board Members to 13 let them know how much they are appreciated. 14 Ms. Grumet requested Board Members actively advocate in support of the GO 15 Bond. It was also suggested that the members might ask friends and business associates 16 to help write letters to the press expressing their interest in the GO Bond. 17 Ms. Grumet introduced the issue of Ms. Anna Worthman to the Board Members. 18 Mr Louis Roman, Public Services Director, has issued a letter to the Board Members 19 requesting the banning of Ms. Worthman from the Library for one year for the 20 destruction and attempted theft of Library materials. Mr Fister asked what prompted this 21 letter Ms. Grumet stated that the structure of the new Behavior Policy has changed the 22 focus of disciplinary actions. Ms. Grumet has authority to ban someone from the Library 23 for two working days. Mr Roman has the authority to ban someone for sixty days, I anything beyond that has to be handled by the Advisory Board. If Ms. Worthman has an 2 issue with this decision, her source of appeal is to present herself before the Board. 3 Dorris Hamilton moved that Ms. Anna Worthman be banned for one year from the 4 Thomas Branigan Memorial Library, effective immediately on October 28, 2002. Ms. 5 Terry D. Johnston seconded the motion. The motion to ban Ms. Anna Worthman for one 6 year effective immediately on October 28, 2002, was unanimously approved by the 7 Thomas Branigan Memorial Library Advisory Board. 8 Ms. Grumet relayed a request from the Library staff to close the Library at 6:00 9 p.m. on the 24`h and 31't of December for Christmas Eve and New Year's Eve. The 10 members of the Board stated 6:00 p.m. was too late and they should close no later than 11 noon. Mr. Roy Fister moved that on December 24`h and December 31" the Branigan 12 Memorial Library close at 12:00 noon to aid the staff in celebrating the holidays. Mamie 13 Leverett seconded the motion. The Thomas Branigan Memorial Library Advisory Board 14 moved to close the Library at noon on December 24`h and December 31St 15 Ms. Grumet updated the Board Members on the progress of the Library Branch at 16 the Munson Senior Center. Library Staff has begun working on the collection. A large 17 part of the collection is very old and the paperbacks are old and deteriorating. Mark 18 Pendleton and Lori Grumet have started weeding the outdated Spanish collection and 19 replacing it with new Spanish materials. Eventually the Munson Volunteers will be 20 trained to use the CHILE system, which will enable them to check materials in and out. 21 It was inquired if standard Library rules will apply to the Munson Branch. Ms. Grumet 22 replied that at this time Munson Center has requested the rules be phased in gradually. 23 One thing the volunteers at the Munson Center have asked for is to omit fines. Ms. 1 Grumet feels this is technically possible, as currently County patrons do not pay fines. 2 Ms. Virginia Brilliant, who has experience working with automated circulation systems, 3 has volunteered to work at the Munson Library Branch. 4 UNFINISHED BUSINESS 5 Ms. Janie Matson informed the Board that she would be moving to South 6 Carolina sometime in mid-December. She will be available for the Board meeting in 7 November but will most likely not be present for the December meeting. She expressed 8 concern about two items which have come before the Board in the past. The two items 9 are: 10 1. The subdivision of Branigan Estate Land on which the City has built structures. 11 2. The collection of overdue fines, which totaled to more than$100,000.00 last year. 12 NEW BUSINESS 13 ANNOUNCEMENTS Nothing to Report 14 PUBLIC PARTICIPATION Nothing to Report 15 ADJOURNMENT 16 With no further discussion, the meeting adjourned at 3:10 p.m. The next 17 Branigan Library Advisory Board meeting is set for November 25, 2002, at 2:00 18 p.m. in the Library Boardroom. 19 20 r 21 Oct+-03-02 03:02P ArN P.04 Thanks, in advance, for filling out this survev. We will use the results to develop new library services and programs. MUNSON SENIOR CENTER LIBRARY SURVEY - 2002 Place an X beside each item that applies. (Some questions may receive more than one mark) I. Do you have a library card with the Munson Center Library? Yes No 2. flow often do you use the Munson Library? Never Sometimes Frequently 3. Do you have a library card with Branigan Library? Yes No. 4. I-low often do you use the Branigan Library? Never Sometimes _Frequently 5. Do ,you prefer to use the Munson Center Library9 or the Branigan Library? Other Library? (Identify) Why? G. Tell us all of the following materials you prefer. Please CIRCLE your favorites! ____,.__Westerns Romance Science Fiction __Mysteries History Fantasy Jigsaw Puzzles _ _Classics _ Biog-raphy Novels Videos Illt3 ase check which format you would prefer these materials: Large Print Cloth Bound (Hardback) Paperback Spanish Language Video Audio Books 7. Do you have a computer at home with Internet service? Yes No lfyes, do you use the Internet for __Finding information? Making purchases? ___Communicating with family and friends via e-mail? Other? (identify) 8. N1Voufd yon tike material-: delivered for your use to Munson Center from the Branigan Library? ___—Yes No ffTfo, please explain why_ �;. Would you enjoy tram;portat:on to/from the Branigan Library each week? .Yes _No 1x week --2.:c X,eek ,._Frorn Munson ` _From home Address (over) --`---03-02 03:03P P. 05 10. Please circle all of the days you would like to use the Munson Library: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Please circle the hours that are most convenient for you to use the Munson Library: Monday- Friday 8a.m. 9a.m. l0a.m. lla.m. 12noon 1p.m. 2p.m. 3p.m. 4p.m. Saturday& Sunday 12noon 1p.m. 2p.m. 3p.m. 11. Do you prefer reading the Newspaper in English? Spanish? 12. Please rank these Newspapers 1-4,in the order of preference: 1=your favorite and 4=least read .,Las Cruces Sun News _El Paso Times �El Diario De Juarez _Albuquerque Journal Other(identify) Please tell us anything else you feel will help us improve library services: We are always looping for library volunteers! Please check any of the following volunteer jobs you may be interested in: ❑ Working the front desk ❑Cataloguing books ❑ Leading a book discussion ❑ Serving on Library Planning committee ❑ Writing a book review Other.job (describe) (Optional)'cell us your name and where we can reach you: Namc Phone and/or E-mail - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Please return ,your completed survey to the information desk at Munson Center. THANK .YOU! For more information on library services, feel free to call Irene Aguilar,Senior Programs Recreation Coordinator Phone: 528-3002 E-Mail: Reniea@las-cnices.org 0 CO) cc fs t0 13 L ccV cc L 0 o cc r s z° 0 0 0 N i J _ C � CO) 3 O A O "Cf m 0 3 0 0 m m cr m LL N L � O V � IQ L , m cam coZ z O RM ��,- t ' 'Nil� C :r FP t m h d' CD cis 3 O A O N % •+ C d? c L 1L 0 CO) T J a m O ~ Vol A ap O V c O t N � v Y O O m 'O C N D CO 2 z 0 L O 0 r LL N .0 CO ao r L m � � o E O L N � i o m . o r SIR � C O } � yY W c') L � � Q. Y t , h c a ■wL, W E N Y CDL- 140 O Ri > co L d. � c O U 0 IV N O O _ A L O L O O CL 0 0 ea 0 L � M �+ Y � V t � Q. N N d ccV V C L d i+ O E N O t L c O CL Z O 0 m cc J O O 0 0 m N m }£z W CL} �µ t 3 O A p � Boa a o O _ CL No � M O Z N V •F+ Mw N E O L v m r .J C C i N m O �- r+ C O O 0 o C co ea O z m Y V 75O C 0 d' �. O d t E E O 160. Z U- L. O c O L CL O L y.. 0 T L � ® O O i f+ O Z L O 7 0 ti m a L O L J M C C 3 O a Y O O L m V O r o r J co c O a Z a� c a ML W m Y 7 O A 3 O n c 3 Z m m 1 F i 1 1 1 f 1 I t O � < O i � cZ a G c � C- m c � m O o m 77 � m m (D o N� 79 m (� 1 Thomas Branigan Memorial Library Library Administrator's Monthly Report October 2002 Library Usage August September October Total circulation at all locations. 33,329 31,985 34,426 In house use of library materials 2,586 2,950 3,147 Libr attendance totaled at Main was 27,323 26,704 30,179 Card holders 84,437 62,964* 63,754 County Cardholders 10,813 11,037 10,600 * See purged records below under Collection Development New Library Cards issued 8271 859 1 790 Items Added 1,6941 3,779 1,421 Items Withdrawn 358 1,080 450 Items Repaired 1,1161 1,455 360 Reference Questions answered 1,921 1,984 6,140 Holds Transactions Processed 1,263 1,206 1,234 Inter Library Loan: ILL Loans 118 162 189 ILL Borrows 139 108 158 Open Lab hours 1,733 1,5191,687 Computer Class hours 90 50 41 Children's Com uter hours 179 1 354 376 4 ( Programs �/ Childrerfs Programs H 17 19 Attendance 461 570 820 Tours 0 5 4 Volunteers: Hours 434 717 656 Number of volunteers 26 55 56 Community Outreach Shauna Foster prepared a display on cloisonn8. For Halloween library children paraded through the building and collected treats from library staff. Other outreach programs for children included puppet shows at Highland Elementary School for the kindergarten and First Grade. Children's staff also conducted programs for visiting Headstart centers. The Kindergarten class from Valley View Elementary School visited the library. This is the second month we have offered workshops only on Saturday afternoon instead of both Saturday afternoon and Monday evening. The reference transaction count would be higher than listed,however staff forgot to record numbers for five working days. Andrew Vilmanis, Monies Kirby and Mark Pendleton conducted a tour for Ms. Marieka Brown's ESL class from Dona Ana Community College. The large class (42) was broken into sections and staff each took a group. Mark Pendleton also conducted a tour for Carol Fox s DABCC ESL class. Ten (10) students attended. Librarians from Deming, Hatch, and Sunland Park met with staff from Branigan Library to work on a cooperative grant proposal for the State Library. Work will continue on the proposal through the month of November. The Library stocked informational materials from the County Clerk for the November election. Sample ballots were available, as well as the voter's guides issued by the Las Cruces Sun News and the League of Women Voters. Project Vote Smart materials were also available for the public on the literature distribution counter. Information brochures t on the library bond- GO Bond "C"were also available at the counter. The Library's collection of Cinnabar Plates was placed in the downstairs exhibit case after being photographed and documented as part of the Library effort to improve control of art works. The Terrace Gallery hosted an exhibit of drawings and paintings by Diane F. Bruce "Our Feathered Friends." An opening reception was held in the gallery and approximately 30 people attended. October was National Archives Month. A Council Proclamation on the value of historic material in Las Cruces collections was read at the October 7th Council session. A large donation of books was received from Hatch Public Library to be transferred to the Navajo Nation Library staff in Albuquerque at a New Mexico Library Association Board Meeting October 11th. Jean Whitehorse received the materials at the Board meeting. Lori Grumet attended the Board meeting as co-chair of the Legislative and Intellectual Freedom Committee. The library received a visit from Molly Sanchez of Head Start. Molly is looking for a Memorandum of Agreement from the City in support of her Head Start program. The paperwork will be prepared and sent forward to the City Manager. Lori Grouter was interviewed by Rachel Gonzalez, a Public Administration student from NMSU on what it is like to be a Library Administrator. The Bookmobile staff and bus participated in the Public Safety day at Wal-Mart. The bus was parked along side one of the Fire Department engines and was visited by shoppers. Seventy(70)people visited the bus that day in 4 hours. Mark Pendleton in on the board of Literacy Volunteers of America. He attended New Board Member Orientation and the Board Retreat on October 12th. Every two weeks Mark Pendleton conducts a reading and discussion group at Golden Mesa retirement home. In the YA department Marian Elzi held a program for Teen Read Week with a theme of "Get Graphic." Teens were able to explore the teen collection and compete for theme related prized from the ALA store. Personnel and Staff Development Nancy Harmeson attended Conflict Management Training. Blood Borne Pathogens and Hazard Communications training was offered to the entire staff at the monthly Staff Meeting. 4 Estella Verrett and Cynthia Thompson attended Know Your City training. Mark Pendleton attended training in Discipline &Termination. NMSU Work study student April Armenta began working in the Children's Department on October 15th. We learned that Josh would be with us, in the computer lab through the end of December. Josh comes to us through the LEADS program of Families and Youth, Inc. We are pleased with John's helpfulness and knowledge. Annual Evaluation was conducted of Jean Starr&Nancy Welch. A project to correct and complete staffjob descriptions was finished this month. Human Resources now has a complete set of descriptions for Library staff. Job ads were posted on Internet sites nationally for the positions of Information Services Librarian and System Services Librarian. Andrew V ihnanis received a letter of appreciation from Mr. Hamilton, a library patron. He praised Andrew's knowledge, patience, and thorough handling of library reference queries. The letter has been sent to HR for Andrew's file. 4 Maria Rodriguez, FYI client and Las Cruces High School student worked with TBML staff for 180 hours. Maria was paging, helping with ILL packing and may work in the lab in November. Collection Development Media comments for October: Someone in Media section all day, every day for Help! (We would like to but staffing levels do not always allow.) I think that your library rules. My web site www.rottemcom<http://w .rotten.com> I'd like to see educational videos geared for Deaf children. There is a video series named Rainbows End available through Harris Communications. These materials are so expensive for individual families to buy. Thank you. (We are aware of Harris communications, but haven't seen anything titled Rainbows in either catalog or the web site.) 4 I would not carry CD's anymore since people can't bring them back for somebody else to 4W enjoy them. People need help in media section. I think kids should have limited time on computers downstairs. They are not courteous of others waiting. I think the media room should have signs that tell what different sections there are. (We have recently added signs on the ends of the ranges and on the shelves.) Get good music like Ja-rule&M&M. Get better music(Comments were placed in the box six times by different hands.) A very nice library, good lay-out helpful personnel. Another Emma by Jane Austin. Don't you have the phone number of the people who checked out CD's? Call them up and tell them that we want those CDs back Now! (Not only do we contact patrons by mail, when their replacement cost reaches$50.00 we turn their information over to a collections company to attempt to get the materials back.) What's to Think? Began coming to Las Cruces from El Paso almost every weekend because the library was open on Sunday. Finally moved here. Its worth the commute to work. Terry Hicks. Lori Grumet presented a report of the Munson Senior Center Library Survey to the Senior Programs Advisory Board on the 10th. The Survey and charts illustrating the percentages of responses were distributed to Board Members. A copy of the Survey is attached to this report. The Annual Library Report for FY 02 was electronically submitted to the State Library. The Patron records that have been unused before January 1, 1997 were purged to make records available for staff to issue new library cards. 7,750 records were purged leaving a total of library patrons at 62,964 on October 1 st. We expect this purge will allow us to issue cards for the remainder of the fiscal year, however we need to purchase more records from our Library vendor Innovative Interfaces, Inc. We do not have the capacity to serve the number of people who want to have cards and should have a record slot for at 4 least the number of inhabitants in Dona Ana County. Ideally we would have more than that to allow for snowbirds, and people who are moving into the area over and above the 2000 census figures. A paperback spinner(display rack) was received for the Young Adult area. YA paperback books will he placed on the spinner to promote their use among teens. Facilities The computer lab was closed on the 23rd for the installation of our new server. The Infomobile was in the shop for two weeks this month while undergoing repairs. Staff spent the time helping in house and tending to administrative details pertaining to their collections. Five computer workstations were ordered through the City Communications Department. The 3-M equipment(self check machine and two 995 workstations)was ordered and is expected to arrive the end of November. The library experienced another water leak in the Fiction stack area. Support Services was called, however the water is coming into the wall and ceiling from ground level outside the building. This is a long-standing problem that we hoped was cured when the patio adjacent to Campo Street was sealed with a rubberized coating. Unfortunately, this has not been a successful solution to the problem. We were fortunate that no books were spoiled this time. The new library Server was received and installed by an employee of Innovative Interfaces, our library system vendor. The speed of the new server and it's capacity have made library routines much more efficient. While the library was closed for the installation, staff cleaned house, shifted books in the Reference Department and caught up on necessary paperwork. Some employees participated in the KRWG-FM fundraiser that same day. During their shift a record $1,000.00 was collected for the station. Upcoming Events: NMI.A Mini Conference Nov 1, Ruidoso ICMA Webeast Nov 14th Children's Book Week,Nov 17th-23rd.