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06-17-2002 AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY, JUNE 17,2002 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Monday,June 17,2002, at 2:00 p.m_in the Boardroom. The Agenda is as follows: a 1. Call to Order' 2. Review of May 23, 2002,minutes 3. Committee Report a. Friends of TBML 4. Library D'irector's Report 5. Unfinished Business 6. New Business 7. Announcements - 8. Public Participation 9. Adjournment *The next scheduled meeting is Monday, July 22,2002, at 2:00 p.m. in the Library Boardroom PUBLIC IS INVITES The Thomas Brauigan Memorial Library of the City of Las Cmces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528- 4008. AN EQUAL OPPORTUNITY EMPLOYER phone(505)541-2000 P.O.Box 20000 LAS CRUCES,NEW MEXICO 88004-9002 1 THOMAS BRANIGAN MEMORIAL LIBRARY 2 ADVISORY BOARD MEETING 3 LAS CRUCES, NEW MEXICO 4 June 17,2002 5 6 The June 17, 2002, Thomas Branigan Memorial Library Advisory Board meeting 7 was called to order at 2:10 p.m. Roll call was answered by: Janie Matson, Dorris 8 Hamilton,Roy Fister, and Marnie Leverett. Also present was Library Administrator Lori 9 Grumet. 10 Absent: Steven Givens 11 APPROVAL OF May 23, 2002,MINUTES 12 The minutes of May 23, 2002 were approved as presented. 13 COMMITTEE REPORT 14 Friends of the TBML 15 The Friends of the Thomas Branigan Memorial Library have not met since the 16 last Advisory Board Meeting. The Friends are scheduled to meet Wednesday, June 19, 17 2002. 18 LIBRARY DIRECTOR'S REPORT 19 Ms. Grumet informed the Board Members of the opening of the Kurt Nimmo 20 Photography Exhibit in the Terrace Gallery. The photographs will be on exhibit until 21 August of 2002. The Las Cruces Art Forms group is interested in setting up a special 22 exhibit throughout the Library in September. In October, the Las Cruces Arts & Crafts 23 group will once again exhibit their art display in the Terrace Gallery. I Two positions have been offered to two professional librarians. These positions 2 are the Youth Librarian and the Reference Librarian/Training Coordinator. The Library 3 Cataloger should be arriving in town Tuesday or Wednesday to sign her paperwork. It is 4 anticipated she will start next Monday, June 24, 2002. Jean Starr, Library Clerk from 5 Circulation, was the only in-house applicant for the Library Clerk position in Receiving. 6 She was offered the position and will be moving upstairs to the Technical Services 7 Department. Cynthia Thompson, who has many years of experience working in the 8 Jersey City Public Library, started working this morning as a Library Clerk in the 9 Circulation Department. Most of the vacant positions have been filled with the Senior 10 Reference Librarian and Systems Services Librarian positions still open. I 1 Jackie Fisher, Computer Lab Technician, is preparing the Request for Bids for all 12 the capital&technological equipment authorized in the most recent budget. 13 Ms. Grumet invited the Board Members on a tour through the Media Department. 14 The Department is currently under renovation, furniture and positioning of shelving has 15 been re-arranged, and at the same time, Elise Vidal and Shaunna Foster are taking 16 inventory of the Media collection. 17 UNFINISHED BUSINESS 18 Ms. Matson asked for an update on the Branigan Estate Land. Ms. Grumet 19 informed her it is her belief that the vacant land has been sold. Ms. Matson asked if the 20 Model Airplane Club land is the only piece of land left and if it is considered occupied. 21 The parcel used by the Model Airplane Club is considered occupied, which means all the 22 vacant land has been sold. Ms. Matson also inquired about the subdividing of the last I parcel of the Branigan Estate Land. Ms. Grumet informed her that she has not heard 2 from Ms. Ochs on the status of the subdivision. 3 Ms. Matson requested information concerning the tags placed on equipment 4 during the City's inventory of fixed assets. She wanted to know if the tags were placed 5 on the special collections. She was informed that none of the Library's artifacts were 6 tagged. Ms. Grumet is currently working on an inventory of the artifacts and artwork 7 held by the Library and has started an accession book. The process will consist of 8 photographs and descriptive cataloging of the artifacts. This information will be kept in 9 an area of the Library where it will be easily accessible to staff. 10 The Summer Book Club is going well. Sandy VanLandingham, the children's 11 librarian, has enrolled over 700 children and Teddie Payne-Riehl has over 100 teenagers 12 signed up for her Teen Reading Incentive Program (TRIP). 13 An inquiry was made regarding Ms. Grumet's monthly report. The second page 14 states, "Lori Grumet met with Charles Blanchard from the New Mexico Coalition for 15 Prevention." The question was, "Prevention of what?" Ms. Grumet explained that this 16 group is involved with the prevention of alcoholism, drug abuse, and smoking, and this 17 group is basically trying to accomplish a health outreach program by providing 18 information to children. They have provided bookmarks with tips on quitting smoking, 19 dangers of second hand smoke, handling stress, etc. This group will also be conducting a 20 program to help adults quit smoking and will be coordinating this with the Health 21 Department. Coalition members will also be helping adults with appointments, group 22 sessions, and mentoring. 1 Ms. Grumet related to the Board that she has been working on the informational 2 GO Bond presentation they requested her to write. This is a modified version of the 3 presentation given at the Legislative Breakfast with updated figures and a narrative guide. 4 She also commented to the members that in 1994 the GO Bond passed with a margin of 5 3.3%. Ms Grumet will be serving on the Public Library Advisory Committee, which is in 6 charge of recommending to the State Librarian, the formula for distribution of the Bond 7 money should the bond pass. The money from the Bond has been specified for library 8 materials and the tools to access those materials. This includes computer software 9 upgrades, workstations, books, videos, audio books, etc. It does not include shelving, 10 staff, or travel. The projections are that this measure would cost each citizen of New 11 Mexico approximately $1.95 a year. 12 NEW BUSINESS Nothing to report 13 ANNOUNCEMENTS The Thomas Branigan Memorial Library Board will not meet in 14 August,2002. 15 PUBLIC PARTICIPATION Nothing to Report 16 ADJOURNMENT 17 With no further discussion, the meeting adjourned at 2:50 p.m. to tour the 18 Media Department. The next Branigan Library Advisory Board meeting is set for 19 July 22, 2002 at 2:00 p.m. in the Library Boardroom. 20 n 21 J