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05-23-2002 Q (Eq AGENDA LIBRARY ADVISORY BOARD MEETING , THURSDAY, May 23, 2002 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Thursday, May 23, 2002, at 2:00 p.m. in the Boardroom. The agenda is as follows: 1. Call to Order 2. Review of April 22, 2002, minutes 3. Officer Reports 4. Committee Report a. Friends of TBML 5. Library Director's Report 6. unfinished Business a. Branigan Estate 7. New Business 8. Announcements 9. Public Participation 10. Adjournment * The next scheduled meeting is Monday, June 24, 2002, at 2:00 p.m. in the Library Boardroom. PUBLIC IS INVITED The Thomas Branigan Memorial Library of the City of Lae Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528-4008. AN EQUAL OPPORTUNITY EMPLOYER phone(505)541-2000 P.O. Box 20000 LAS CRUCES, NEW MEXICO 88004.9002 1 THOMAS BRANIGAN MEMORIAL LIBRARY 2 ADVISORY BOARD MEETING 3 LAS CRUCES,NEW MEXICO 4 May 23,2002 5 6 The May 23, 2002, Thomas Branigan Memorial Library Advisory Board meeting 7 was called to order at 2:18 p.m. Roll call was answered by: Janie Matson, Dorris 8 Hamilton,Roy Fister, and Steven Givens. Also present were Library Administrator Lori 9 Grumet and Marnie Leverett,potential new member to the Board. 10 1 I APPROVAL OF APRIL 22,2002,MINUTES 12 Two corrections were made to the minutes of April 22, 2002. On page two, line 13 13 the sentence was corrected to read, "There is now an opening for a Senior Reference 14 Librarian." On page three, line 21, Assistance was corrected to read "Assistant." The 15 minutes of April 22,2002,were approved as corrected. 16 OFFICER REPORTS Nothing to Report 17 COMMITTEE REPORTS 18 Friends of the TBML 19 Ms. Grumet informed the Board that the Friends met last week on Wednesday, 20 May 15, 2002. The Friends discussed the Author Awards Luncheon regarding the 21 changes they plan for the future. For Book Review, Ms. Betty McGee requested that 22 members bring items which relate to the subject, author, or locale of the book being 23 reviewed. The request was well received by the members. The Friends' Bookstore was V I approved and Xavier Paz, Library Maintenance Leader, and Arlene Dohr, Fundraising 2 Chairman, will be working together to organize the bookstore with the intentions of 3 opening sometime in September. The Friends have been doing very well with their fund 4 raising efforts, and their Library Book Bags have been selling quite well. The Friends 5 will meet next month and then break for the summer and meet again in September. Ms. 6 Grumet asked the Friends for their support with the GO Bond. 7 LIBRARY DIRECTOR'S REPORT - g Ms. Grumet stated that the Library Staff is almost done shifting the Non-fiction 9 section on the first floor. Ms. Grumet will be attending the Budget Work Session this 10 afternoon, and Board members were asked to be ready to attend the Budget Adoption 11 meeting on Friday afternoon. Computer replacements, a generator for the Bookmobile, 12 and building maintenance are a priority on the budget. Additional employees have been 13 cut from the budget, but all vacancies which are presently advertised will be filled. It is 14 hoped that the new Grant Writer may be able to acquire money to hire additional help. 15 A Political Action Committee has been formed and Ms. Grumet has been asked to 16 serve on the Public Library Advisory Committee. This committee will work on 17 promoting the GO Bond. 18 Interviews are being conducted for the Youth Librarian and Reference Librarian 19 positions. The Systems Services Librarian and Senior Reference Librarian positions have 20 been advertised. The Library Clerk positions should be filled sometime next week. 21 The Borderlands Library Foundation Board met on May 3, 2002. This was a unctions and concerns of the 22 special meeting to introduce new prospects to the f L �. Borderlands LibraPoundation Board. Sunn Conle EM90 Uranga, and Milton 1 rYY Y� 2 Cherkasky attended the meeting and have expressed interest in serving on the board. 3 Ms. Grumet discussed a donation made by Donald Slade to the Branigan Library 4 in the 80's. The donation was deposited into the Branigan Estate, and due to the 5 guidelines of the Branigan Estate, the donation can only be used for library books. 6 Ms. Matson asked when Board members should start promoting the GO Bond. 7 Ms. Grumet feels the best time would be in August, September, and October. By then, 8 the PAC should be up and running. 9 UNFINISHED BUSINESS 10 Ms. Grumet reported that the Council has approved the sale of the Branigan I 1 Estate Land. 12 NEW BUSINESS 13 Ms. Leverett informed the Board members that she would not be available for the 14 next Board meeting on June 24`h. Due to Ms. Leverett's absence,Mr. Roy Fister moved 15 that the June 24`h Branigan Library Advisory Board meeting be moved to June 17, 2002, 16 at 2:00 p.m. Dorris Hamilton seconded and the motion carried. 17 ANNOUNCEMENTS Nothing to Report 18 PUBLIC PARTICIPATION Nothing to Report 19 ADJOURNMENT 20 With no further discussion, the meeting adjourned at 2:50 p.m. The next 21 Branigan Library Advisory Board meeting is set for June 17,2002,at 2:00 p.m. 22 23 eretary, Janie Matson