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02-25-2002 l AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY, February 25, 2002 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Monday,February 25,2002,at 2:00 p.m.in the Boardroom. The agenda is as follows: 1. Call to Order 2. Review of December 17, 2001, minutes and Special Meeting of February 1, 2002 3. Officer Reports 6 4. Committee Report a. Friends of TBML 5. Library Director's Report 6. Unfinished Business 7. New Business 8. Announcements 9. Public Participation 10. Adjournment *The next scheduled meeting is Monday, March 25, 2002, at 2:00 p.m. in the Library Boardroom. PUBLIC IS INVITED The Thomas Branigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone `. number 528-4000 or TPP 528-4008. ` AN EQUAL OPPORTUNITY EMPLOYER P.O. Box 20000 LAS CRUCES, NEW MEXICO 880049002 Phone(505)541-2000 1 2 THOMAS BRANIGAN MEMORIAL LIBRARY 3 ADVISORY BOARD MEETING 4 LAS CRUCES,NEW MEXICO 5 February 25, 2002 6 The February 25, 2002, Thomas Branigan Memorial Library Advisory Board 7 meeting was called to order at 2 05 p in. Roll call was answered by- Jame Matson, Donis 8 Hamilton, Roy Fister, Steven Givens, and Paul Comeau. Also present was Library 9 Administrator Lon Grumet 10 APPROVAL OF DECEMBER 17, 2001,MINUTES 11 The minutes of December 17, 2001, were approved as presented. 12 APPROVAL OF FEBRUARY 1, 2002 MINUTES 13 It was noted on page 3, line 2, "Board" should be corrected to read "City" On 14 page 4, line 9, "court" should be corrected to read "Court." The minutes of February 1, 15 2002, were approved as corrected. 16 OFFICER REPORTS Nothing to Report. 17 COMMITTEE REPORTS 18 Friends of the TBML 19 Ms. Grumet informed the Board members that the Friends of the Library 20 Board had discussed whether the Advisory Board had appointed a new liaison since the 21 departure of Ms. Burns. With no liaison from the Friends of the Library, Dr Comeau 22 graciously agreed to present the Committee's Report. Dr Comeau reported the Friends' 23 Author's Luncheon is scheduled for May 5, 2002, at 12 30 p m. to be held at Eddie's Bar 1 and Grill. (Columbus Conference Center - Mesilla Valley Best Western) About sixty 2 people are expected to attend. Three requests for funds were received from the Braiugan 3 Library and all three were approved 1) $5,000 for the Summer Reading Program; 2) 4 $4,800 for computers to be placed on the new workstation furniture, which the Friends 5 also purchased; 3) $600 to provide a stand and top for recently donated fish tank slated for 6 the Young Adult area of the collection. Arlene Dohr is working on a design for book bags 7 and will be ordering them soon. Ms. Matson asked Dr Comeau to relay the Advisory 8 Board's thanks to the Friends of the Library for their generous contributions. 9 Dr Comeau notified the Board that this would be his last meeting with the 10 Advisory Board since he was advised by his Councilor that he has been nominated to 11 participate in the Ethics board and a new member will be nonunated to fill his position on 12 the Advisory Board. 13 LIBRARY DIRECTOR'S REPORT 14 Ms. Grumet reported that the water leak in the Media Department has been 15 repaired, the ceiling has been repainted, and the light fixture has been replaced. The new 16 workstations have arrived and are ADA compliant. The workstations have locking 17 compartments for the CPUs to keep the public from inserting library cards, candy, gum, 18 etc , into the drive bays. This will also keep the public from crashing the machines and 19 rebooting them manually Rima has ordered the computers for the workstations from 20 Gateway and they should arrive shortly When these computers are installed, they will 21 have access to the Internet and CHILE, but will not have Word, Excel or any other 22 applications, which require patrons to sit on a machine for a long period of time. None of i the machines will be hooked up to a printer. These machines will be for reference use only 2 making them more available to the public. 3 Ms. Matson inquired if it was possible to write an article to the newspaper 4 regarding the contributions made by the Friends to the Branigan Library. Ms. Grumet 5 stated that Jeanne Culbertson was in the process of writing such an article, but since she 6 has taken ill, it is possible that she will not be able to continue. It is possible that Mr. Keith 7 Myers, who has taken over the Library contributions to the Sun News, may be interested in 8 such an effort. Other names were recommended by Board members, and it was decided 9 that Ms. Grumet would contact someone to work on this project in the near future. 10 Ms. Grumet announced to the Board that the GO Bond is now on the Governor's 11 desk as part of one of the appropriation bills. It has been announced, that the GO Bond 12 has been cut from 35 million to 15 million. Ms. Grumet reviewed previous Board minutes 13 and recalled that it had been proposed that she revamp her presentation from the 14 Legislative Breakfast for the Board members to take out to the community. If this Bond 15 gets passed the Governor, she will update her presentation for this purpose. 16 The old green and orange chairs have been upholstered and re-stained by 17 Corrections Industries. Fifty of the 102 have been recovered and the rest will be recovered 18 if the money is available in this year's budget, if not, it will be undertaken in next year's 19 budget. The chairs will be placed in the Reference and Children's Departments, and among 20 the book collections area downstairs. 21 The Branigan Library staff began to update their Strategic Plan at last Friday's Staff 22 Meeting. The Library's Strategic Plan was written in 1996 to cover 1997 through 2002. 23 The goals were divided among the staff and the staff will be examining and rewriting goals I and action steps to take the Library into the next five years. As soon as Public Services 2 completes their Strategic Plan, efforts will be made to coordinate the two plans. 3 Joe Provencio, Employee Assistance Coordinator, conducted a safety walk through 4 the Library. He is working on the possibility of acquiring a grant for the City under the 5 Homeland Protection Act. If the grant comes through, and he acquires the funds, there 6 may be a possibility of purchasing surveillance equipment for the Library. This would be 7 crucial in the Computer Lab when only one employee is present in the evening. This would 8 also be helpful in the Media Department. One possibility to increase security would be the 9 use of a mobile panic button, which could be pinpointed through computer software. 10 Magnetic swipe cards or combination locks to areas that are not public might also be an 11 option. 12 The bookstore for the Friends of the Library is back to square one. The Council 13 package that was prepared to go before the Council was kicked back. The Manager would 14 like a PowerPoint presentation explaining who the Friends are, what they do for the 15 Library, and what their projected profit growth would be if they operated a bookstore. Mr. 16 Roman has asked for the square footage necessary for a bookstore and an overlay of how 17 many square feet the New Mexico Collection would require. Ms. Matson suggested listing 18 all the contributions and improvements, which have been donated to the Branigan Library 19 by the Friends, to be included in the presentation. Arlene Dohr will be working with Ms. 20 Grumet on this project and on the presentation. 21 One candidate was interviewed for the Young Adult Librarian position. She was 22 the only one with a Masters degree in Library Science and any experience at all working in 23 a Library. The Committee recommended that this particular individual not be hired. Ms. 1 Grumet will be asking the City to re-advertise the position. It is felt that since the YA 2 position was not advertised nationally, reaching Professional Librarians throughout the 3 country was not achieved. Library Clerk positions are still pending, and the Outreach 4 Librarian position has been approved. 5 Ms. Matson asked about the recommendations made by the Advisory Board 6 regarding the Branigan Estate lands. Ms. Grumet informed the Board that nothing has 7 been heard from Ms. Ochs at this time. 8 UNFINISHED BUSINESS Nothing to Report 9 NEW BUSINESS 10 Ms. Matson asked Board members if they would be willing to be liaisons to the n Friends of the Library Board. Mr. Fister, Mr. Givens, and Ms. Hamilton expressed they 12 could not undertake this position at this time. After discussing the situation, it was decided 13 that Ms. Grumet could fill this position, since she attends the Friends' Advisory Board 14 meetings anyway, until a permanent liaison is appointed. 15 ANNOUNCEMENTS Nothing to Report 16 PUBLIC PARTICIPATION Nothing to report 17 ADJOURNMENT 18 With no further discussion, the meeting adjourned at 3:00 p.m. The next Branigan 19 Library Advisory Board meeting is set for March 25,2002, at 2:00 p.m. 20 21 22 - 23