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06-21-2011WS City of las Cruces PLANNING AND ZONING COMMISSION WORK SESSION AGENDA The following work session agenda will be considered by the Planning and Zoning Commission of the City of Las Cruces, New Mexico, at a public hearing held on Tuesday, June 21, 2011 beginning at 6:00 p.m. in City Council Chambers located in City Hall at 700 N. Main Street, Las Cruces, New Mexico. The City of Las Cruces does not discriminate on the basis of race, religion, sex, sexual orientation, gender identity, color, ancestry, serious medical condition, national origin, age, or disability in the provision of services. The City of Las Cruces will make reasonable accommodation for a qualified individual who wishes to attend this meeting. Please notify the City Community Development Department at least 48 hours before the meeting by calling 528-3043 (voice) or 1-800-659-8331 (TTY) if accommodation is necessary. This document can be made available in alternative formats by calling the same numbers listed above. I. CALL TO ORDER II. APPROVAL OF WORK SESSION MINUTES — March 15, 2011 III. NEW BUSINESS 1. Discussion of the One Valley, One Vision 2040 Regional Plan: This meeting is to present and take comment on the One Valley, One Vision 2040 Regional Plan dated May 2011. This plan is the result of public input over the past year by the Vision 2040 Advisory Committee, a group of 45- invited stakeholder representatives around the county. The plan is advisory and looks at growth from various perspectives beyond any one political district or authority. It covers a range of resource topics that closely match those indentified in the local existing comprehensive plans. The main components of the plan includes a regional vision statement, snapshot of existing conditions, goals and strategies, regional growth strategies that shaped a consensus housing and jobs strategy, and suggested implementation actions. IV. ADJOURNMENT I WORK SESSION OF PLANNING AND ZONING COMMISSION 2 FOR THE 3 CITY OF LAS CRUCES 4 City Council Chambers 5 June 21, 2011 at 6:00 p.m. 6 7 BOARD MEMBERS PRESENT: 8 Charles Scholz, Chairman 9 Godfrey Crane, Vice Chair 10 William Stowe, Member 11 Shawn Evans, Member 12 Ray Shipley, Member 13 14 BOARD MEMBERS ABSENT: 15 Donald Bustos, Member 16 Charles Beard, Secretary 17 18 STAFF PRESENT: 19 Vincent Banegas, Long Range Planning Administrator 20 Paul Michaud, Senior Planner 21 Bonnie Ennis, Recording Secretary 22 23 I. CALL TO ORDER (6:02 pm) 24 25 Scholz: So, good evening and welcome to the work session of the Planning and 26 Zoning Commission for the City of Las Cruces. Our agenda is relatively 27 simple tonight so we are having a presentation on One Valley, One Vision 28 and Paul Michaud and Roger Hedrick are going to entertain us with that. 29 We've already seen a copy of it or we've read a copy of it. The way work 30 sessions work is that they are open to the public but we do not have public 31 discussion, okay, because these are information sessions for the 32 Commission itself. Okay? 33 34 II. APPROVAL OF WORK SESSION MINUTES — March 15, 2011 35 36 Scholz: So our first order of business is the approval of the work session minutes 37 for March 15, 2011. Are there any additions or corrections to those 38 minutes? No? Okay, hearing none I'll entertain a motion to approve. 39 40 Shipley: I move to approve the minutes of March 15th. 41 42 Scholz: Okay, is there a second? 43 44 Stowe: I second. 45 46 Scholz: Okay, it's been moved and seconded. All those in favor say aye. 47 48 All: Aye. 1 1 2 Scholz: Those opposed same sign...and abstentions... all right. I'll just sign this 3 copy and it's off my plate then. 4 5 III. NEW BUSINESS 6 7 1. Discussion of the One Valley, One Vision 2040 Regional Plan: This 8 meeting is to present and take comment on the One Valley, One Vision 9 2040 Regional Plan dated May 2011. This plan is the result of public input 10 over the past year by the Vision 2040 Advisory Committee, a group of 45- 11 invited stakeholder representatives around the county. The plan is advisory 12 and looks at growth from various perspectives beyond any one political 13 district or authority. It covers a range of resource topics that closely match 14 those indentified in the local existing comprehensive plans. The main 15 components of the plan includes a regional vision statement, snapshot of 16 existing conditions, goals and strategies, regional growth strategies that 17 shaped a consensus housing and jobs strategy, and suggested 18 implementation actions. 19 20 Scholz: Okay, our new business then is discussion of One Valley, One Vision, the 21 2040 Regional Plan. Paul, are you going to kick it off or are you going 22 to... 23 24 Michaud: I'm going to kick it off with the promotional video, which is a six-minute 25 video from the Advisory Committee. 26 27 Scholz: Excellent. Okay, let's look. 28 29 (No audio on video presentation) 30 31 Scholz: Do we have audio on this? It helps. Well, I'm pretty good at lip-reading 32 but... Well, it says the volume is up 100 percent but I still can't hear 33 anything. I wonder if the video player is patched in here. 34 35 (Continued attempts to play the presentation) 36 37 Scholz: Well, why don't we let the people in the audio booth play with this and you 38 go ahead with your presentation. 39 40 Michaud: Good evening. For the record, my name is Paul Michaud, Senior Planner 41 with the City of Las Cruces and with me is Roger Hedrick, Deputy 42 Community Development Director with Dona Ana County and we'll both 43 be giving the presentation. We are going to review the process of One 44 Valley, One Vision 2040, quickly review the relationship to other Plans, 45 present a very brief summary of the Plan itself and, of course, take any 46 questions or comment. 47 2 1 (Mr. Michaud gave the first part of the PowerPoint presentation for One 2 Valley, One Vision 2040) 3 4 Scholz: Thank you, Paul. Roger? 5 6 Hedrick: Good evening, Mr. Chair, Members of the Planning and Zoning 7 Commission. Again, my name is Roger Hedrick at Community 8 Development, Dona Ana County. My comments this evening will primarily 9 focus on the physical and spatial aspects of the Plan, those parts of the 10 Plan that can, basically, be mapped and graphed. 11 12 (Mr. Hedrick gave the second part of the PowerPoint presentation for One 13 Valley, One Vision 2040) 14 15 Scholz: Thank you, Roger. 16 17 Michaud: Thank you. Just a few concluding things: we have various meetings 18 going on regarding the 2040 project. Tomorrow we have our general 19 meeting, which is just to the public at large, which is going to be at the 20 County Government Center at six o'clock. The County P & Z will be 21 hearing this presentation on Thursday morning. At the same time we're 22 also doing a joint work session with the Board of County Commissioners 23 and City Council, as well, on Thursday; and then at Sunland Park on July 24 6th 25 We also have been meeting with various other groups. We're 26 meeting with MVEDA on July 5tn. We've met with the Chamber of 27 Commerce...I forget what they're called but I'm calling it the 319 Water 28 Stakeholders Group. We've met with a whole bunch of different other 29 individuals and when he's requesting us to meet, give a presentation or 30 whatnot; we go ahead and meet with them. Just to let you know on that. 31 We do have hard copy locations of the Plan in color. One, of 32 course, is our town hall or City Hall and it's in the Building Permit Center 33 here on the ground floor; but there're are various other locations that 34 individuals can actually access the Plan itself or you can also access it on- 35 line. We do have...they say the video should be working so we could 36 either after this presentation do the video or take questions; however you 37 would like to do that, Mr. Chairman, on that. 38 Again, we're looking for your recommendation on the Plan itself: 39 what's good about it, what you might want to see changed about it, just 40 general comments so we can take that recommendation and move it up to 41 the elected body...so, whether we do that today, partly today or through 42 July, as well. 43 44 Scholz: Okay. Yes, I'd like to see the video. 45 46 (Video created by the Vision 2040 Advisory Committee was presented.) 47 3 1 Scholz: Okay! Well, I'm glad it worked that time. Paul, do you want to take 2 questions first or should we just, you know, pepper both of you with 3 questions? You both have microphones so... okay, we're open for 4 questions. Gentlemen? Okay, Commissioner Crane. 5 6 Crane: On one of your earliest illustrations, Mr. Michaud, you showed a sort of 7 star pattern of contributing organizations and at each name of the 8 organization had a parentheses and number. Is that a number of 9 representatives? 10 11 Michaud: The number actually represented the number of people, so on agricultural 12 it was showing whatever the number was: three or.... 13 14 Crane: The number who turned up? 15 16 Michaud: The number of people who were invited in that sector. 17 18 Crane: Thank you. 19 20 (Sudden overlapping audio from CLC TV presentation coming in over speakers) 21 22 Scholz: What kind of audio interference are we getting here? Is somebody 23 listening to a sportscast or something? The TV in the back...okay...well, 1 24 hope you'll shut it off or close the window. Thank you. Okay, question or 25 comment? Commissioner Shipley. 26 27 Shipley: Paul and is it Richard, is that correct? 28 29 Scholz: Roger. 30 31 Shipley: Roger, excuse me. I just want to say overall I think this is a very good 32 Plan. It's covered almost everything we really need to look at on a large 33 basis. I thought it was very helpful to go through and I learned a great 34 deal from it, especially about things outside the City and the County and 35 Colonias and that and I thought it was very good. 36 The format of the Plan, on the other hand, I had difficulty with and, 37 in particular, I had problems with....if you're going to reference a table or a 38 figure, make it so it's right behind where you're referencing it even though 39 it breaks up the Plan. If you have to delve, go back fifteen pages to find it, 40 you can understand, you know, you're wasting your time doing that and 41 so, I went through here and I listed every place, you know, where a table 42 should go and I'll be happy to share that with you. I had some minor 43 things: I thought the headings are on the...like the Chapter 2 Regional 44 Vision is on the second page but when you turn to the first page there's 45 nothing on there so there should be a heading on each page if you're 46 going to do that. If you look at that the odd-numbered pages have no 47 headings, the even-numbered pages do and the first page you turn to is 48 going to be page 1 and there's no heading there for each chapter. 4 I There was a couple of questions I had with regards to...on page 2 11, you had something about focus groups and you said, "More than 15 3 meetings held throughout the process." Do we know how many there 4 were; I mean, how many more than 15?....16?....17? Can you be specific? 5 Why are we speaking in generalities? If we're going to document it tell 6 them exactly how many .... 7 8 Michaud: Yeah, we can clear that up. Okay. 9 10 Shipley: And when do you change from Vision 2040 to One Valley, One Vision? 11 12 Michaud: It changed pretty much this year. We thought to put a new moniker just to 13 kind of differentiate from the previous.... 14 15 Shipley: You might explain when that was decided and who decided that, I mean, I 16 think it's fine; but all along I've been looking for Vision 2040 and now it's 17 One Valley, One Vision 2040 and I didn't have an explanation. 18 The other thing that I noticed is that you make reference to the 19 surveys that were taken. There were phone surveys and there were mail 20 surveys. Nowhere in here is there an appendix that has a list of that or 21 any data about how many people were contacted or how many people 22 submitted that; so you've got snippets in here of....on pages where it says, 23 let's see, "56.8 from a mail-in survey," but how many people responded, 24 you know. What are we talking...56.5 people or a hundred people or a 25 thousand? And there's nothing in there....there ought to be a section that 26 says, "This is the mail-in survey. These are the questions that were 27 asked. These are the responses and these are charts that go to that." 28 That way somebody can look and say, "Was it effective to do a mail-in 29 survey? Did we spend our money appropriately, etc.? 30 31 Michaud: Mr. Chairman, Commissioner Shipley, on that particular point; we didn't 32 put all the data in there because we wanted to keep it short but the 33 appendix and the inventory that the previous consultant did, all that data's 34 there but we could certainly reference those documents that someone 35 could go to, to get all that information. 36 37 Shipley: In the draft here there's no appendix. There's only a table of contents. 38 39 Michaud: Correct, because the appendix was the original appendix from when PGS 40 did their appendix and all that information. We used that information to 41 help develop this particular Plan; but, again, as I said, we probably 42 wouldn't have put it in this Regional Plan, the actual survey and all that 43 information but we would certainly reference because it's a bound 44 document. You could certainly reference that appendix (inaudible - two 45 people speaking at the same time) 46 47 Shipley: Okay. It's just not clear. 48 5 I Michaud: Yeah, sure. 2 3 Shipley: And I got this one, for example, on page 14, it says, "23.2% to 37.4% 4 agreed or strongly agreed and 33.3% and 52.53% disagreed or strongly 5 disagreed that we are doing a sufficient job to address water conservation, 6 flood control, air pollution, waste management and illegal dumping." Well, 7 if your gonna do something like that why don't you just put a bar chart or a 8 pie chart in there that shows, you know, these are the topics and you've 9 got sectors that show that; because it's meaningless to me. What's the 10 message you are trying to give with this chart or with this snippet? 11 mean, 23.2% to 37.4% of what? That's what's not there. 12 Of Respondents: again, how many respondents and, you know, 13 and that's why I say it's very confusing to me. So there are several of 14 these and I'll be happy to give you a copy of what I've highlighted here 15 (inaudible- moved away from microphone). 16 One other thing in the....the spacing when you did your Plan, they 17 made paragraphs and they blocked those paragraphs and in some of the 18 paragraphs there's very little spacing between...and you almost had to 19 really almost draw a line between the words...and all you had to do was 20 take away one word and put it on the next line and it would have come out 21 right. You know, there's big spaces...everything else except that one line 22 and, you know, there's room enough to move that. 23 Under Chapter 3 Opportunities, on page number 16: first of all, 1 24 thought 16 ought to be made page 15 and, because page 15 is a table, 25 the Introduction and Opportunities, and if it came in front of instead of 26 after....so we're jumping back and forth. 27 The other thing was in the Introduction on page 14 there's a picture 28 on page 13 of White Sands Missile Range but we didn't even put any 29 information in about White Sands in our Introduction and we didn't talk 30 about the size of White Sands and how many people are employed there 31 and how much money does this community get from there. There's 32 nothing in here that even, you know, brings that into thing and they're 33 significant. They're the third largest employer in our county and I thought 34 it was kind of an oversight to do that so I thought that that ought to be 35 highlighted in there in the Introduction. Also the White Sands is the 36 largest military base in the United States and we could've highlighted that. 37 1 think that would do that, as well. 38 There was....I had a question on page 16: you had a statement 39 about, "...and border crossing.' It says, "There are economic development 40 opportunities of all kinds in manufacturing, value-added agricultural 41 processing..." and I don't know what value-added agricultural processing 42 is nor do I know....it says,"alternate energy utility..." I think that's 43 supposed to be "utilities." "Health care, tourism, space tourism, arts, 44 entertainment, public and private partnerships and border crossing,"....so 45 are we saying that we ought to have more than one border crossing at 46 Santa Teresa? We ought to encourage more in the...we have, what? 47 Fifty-seven miles of border with Mexico? 48 6 I Michaud: Mr. Chairman, Commissioner Shipley, I believe with the border crossing 2 it's just the existing border crossing, the business that it brings. It's 3 referring to that. Also, Santa Teresa's Comprehensive Plan is proposing 4 they would like to see another border crossing not for vehicular use but for 5 pedestrian use so that could be included with that, as well. Value-added 6 agricultural processing, that's just taking...instead of just having raw chile, 7 maybe you're making salsa out of it or something. It's value-added or 8 doing something else to that product. 9 10 Shipley: Okay. And the other thing was up in the first paragraph under 11 Opportunities you have a comment about Regional Trails or Recreational 12 Trails. You said, "We need to look into possible regional transit 13 connection enhancements between communities within the region as well 14 as.........since we're talking regional do we need the "within the region?" 15 "....as well as to Albuquerque, New Mexico and EI Paso, Texas. Options 16 include commuter rail-enhanced rapid bus routes and recreational trails or 17 similar connections." How would a trail be a regional transit connection? 18 19 Michaud: Well, a trail, if you have it along the Rio Grande, it could be. I mean, the 20 Rio Grande connects various communities and connects into EI Paso. 21 22 Shipley: From? 23 24 Michaud: I mean, it's maybe not for work but maybe someone's using it for 25 recreation. 26 27 Shipley: Well, yeah, I guess when we're talking about possible regional transit 28 connection enhancements and, you know, a trail, to me, is more of a 29 pastime, you know, take the bicycle and go, those kinds of things. Am 1 30 missing something or are you looking at a motorized trail like the 31 Shenandoah Mountains has or.... 32 33 Michaud: I don't this is just saying, "motorized." It's saying, "non-motorized," and 34 you're looking at just some of the stuff we're doing with the Outfall 35 Channel and connecting to the Rio Grande and then that trail eventually 36 connects to Mesilla, so in that sense that is a regional trail system. It's, 37 again, not for motorized vehicles. It's primarily for bicycles and walking. 38 39 Shipley: Well, when I was looking to Albuquerque, New Mexico and EI Paso, Texas 40 and I was thinking, "How does this relate?" So that's....okay. 41 42 Scholz: Commissioner Shipley, do you have much more? 43 44 Shipley: Oh, I have. Yes, sir. 45 46 Scholz: You do? 47 48 Shipley: Yes, sir. 7 1 2 Scholz: Well, I'm hoping that you'll give your notes to these gentlemen. You said 3 you would do that or copies of your notes. I think that would be helpful. 4 5 Shipley: I will do that. 6 7 Scholz: I want to leave time for other people to comment on this. Commissioner 8 Crane, comments? 9 10 Crane: I endorse what Commissioner Shipley says about the absence of any 11 citation about bibliography of where we find the mail survey of 2008 and 12 the mail and phone survey. You mentioned a bound volume. Is this 13 accessible to the public? 14 15 Michaud: It is. I believe it's still on the Vision 2040, on the 2040 web site under past 16 documents. 17 18 Crane: It really does need to be in the bibliography and that would include full 19 details like how the recipients are chosen, how many responded and like 20 matters? 21 22 Michaud: Definitely for the mail survey. For the phone survey that was done 23 independently through NMSU. I do have a separate document on that so 24 we may have to figure out how to slip that into that particular document. 25 26 Crane: Yeah. 27 28 Michaud: All that information, actually, is on line. If you go into, I think, either it's in 29 past meetings or past documents, the two surveys with the results and the 30 questions that were asked. That's been on-line for months and for years 31 we've had the inventory that's on there as a kept document that was 32 produced by the previous consult. 33 34 Crane: Okay, but we do need a citation in the bibliography 35 36 Michaud: We'll make sure we do that. 37 38 Crane: Thank you. 39 40 Scholz: Commissioner Stowe, comments, questions? 41 42 Stowe: Thank you, Mr. Chairman. I like the Plan. I like the inclusive nature of the 43 Plan. It seems to be flexible for future changes as needed. It seems to 44 cover all of the topics I could possibly think of. I'm very positive about the 45 work you've done. Thank you. 46 47 Scholz: And Commissioner Evans. No comments. Okay. I just have a couple 48 and, of course, I worked on this and so I feel, you know, a sense of 8 1 accomplishment, I think, when we finally finished it and I think it's pretty 2 close to being finished. I think many of the things that Commissioner 3 Shipley brought up this evening are details that can be corrected with 4 addenda, with, you know, the addition of an appendix or that sort of thing. 5 1 would mention to Commissioner Shipley there was a formatting problem 6 with this when we put it together and I recall, Mr. Michaud, you said we 7 translated it from one format to another. Wasn't that it? 8 9 Michaud: Mr. Chairman, we started out in Word. That's sort of what I use and what I 10 have. We have a graphics person who put it into End Design and those 11 programs don't speak very well together so...and part of the problem with 12 the word spacing close together and some orphan words....so we realized 13 when we put it back out that there was some of that in there, realizing that 14 we'll have to work and get into those corrections. There were some other 15 issues: when we had an editor, they were using Word and then someone 16 else transferred it into that. So we're aware of some of those typos and 17 some of those things that are going on but, certainly, we do appreciate 18 you pointing it out just to make sure we do get them and correct them 19 before the Plan's adopted. 20 21 Scholz: Yeah, I think formatting is always a problem with a document this large, 22 particularly one that's being worked on by half-a-dozen different people 23 and I appreciate the work that you guys did. It think it was very good 24 work. 25 My other comment was about "One Valley, One Vision." Mr. 26 Hedrick came up with that and I think it's a good way to look at this Plan 27 because what we've tended to do in the past, in this county anyway, is 28 look at individual municipalities or specific districts, you know, like the 29 MPO does their planning or like the water people do their planning. That's 30 really too narrow of a focus, you know. We're not looking at the big 31 picture that way and so I think this title gives us some idea that we are 32 looking at the big picture as opposed to simply looking at the growth of 33 Las Cruces or surrounding communities and that's why I really liked it. In 34 fact, I think it received unanimous approval, didn't it? Was there anyone 35 who objected to it on the committee? Not that I can recall, anyway. We 36 all thought it was a great, you know, if I may say so, a brilliant stroke. 37 Okay, well, that's all the comments I have. Commissioner Shipley. 38 39 Shipley: I just wanted to also say, on page 99 we're talking about issues and one of 40 the things that I was missing here was that we talk about governments 41 working together and talking to each other and 1 think there's some good 42 examples of that not happening right now. If you look at the recent road 43 improvements that were done on 1-10 from our county line where it joins 44 Texas we've got three lanes, Texas has two lanes that narrows down so 45 all that's wasted and then we get almost up to the split at 1-25 and we go 46 back to two lanes and, you know, we're back and forth and those kinds of 47 things need to be ironed out really, really well and I think that this is an 48 opportunity for that inter-governmental cooperation, not only with just the 9 1 state, you know, and local governments but also the federal and the 2 Bureau of Transportation, Department of Transportation and it would have 3 been nice to see a plan where they said that, "We're going to complete 4 this and do this so we all have a good flow," because now it works for, you 5 know, 15 or 20 miles and then it doesn't work. But I think that was one of 6 the things that we should highlight there is that it needs to be not just the 7 local government and state. It needs to be the federal government, as 8 well, involved in that. 9 10 Scholz: Thank you. I worked on the Intergovernmental group and we had some 11 long conversations about these problems and one of the things that came 12 up in terms of water companies, I believe and you can correct me if I'm 13 wrong, I think there are like a 125 different water companies serving Dona 14 Ana County. You talk about confusion, you know, and duplication and that 15 sort of thing and lack of cooperation, and it happens at a number of levels 16 in a number of kinds of agencies. When we were talking about access to 17 the new high school recently someone suggested that we make Dripping 18 Springs Road a four-lane road and that's a central idea because, if you 19 remember when we passed the annexation we said there should be a stop 20 light there, there's going to be turn lanes and so on. You know it really is 21 being upgraded for that. There are five different jurisdictions, or actually 22 four jurisdictions and a private landowner that would have to be dealt with 23 in order to make that happen, in order to make that a four-lane road plus 24 we'd have to find a funding source for it. So I think that that kind of 25 cooperation is absolutely necessary and I'm glad that we took this first 26 step toward not only mentioning that this kind of intergovernmental 27 cooperation is necessary, but I think we had some considerable 28 intergovernmental cooperation. This is the City and the County sitting 29 right in front of us so I think we've made some steps in that direction but 30 there's a long way to go. Anyway, any other comments or questions, 31 gentlemen? You are going to share your comments with these 32 gentlemen. Anything from you, Paul, Roger? 33 34 IV. ADJOURNMENT (7:01 pm) 35 36 Scholz: All right, I am going to declare our work session closed at, let's see, I have 37 7:01. Thank you very much. 38 39 40 41 Chairperson 42 10