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08-07-1997 QMQo 1Q0 (�aqo�o AIRPORT ADVISORY BOARD MEETING City of Las Cruces,New Mexico August 7, 1997 Members Present: Stephanie Medoff, Gene Kennon, Jim Boykin, Chuck McLean, Frank Dailey, Bill Madden Members Absent: Charles Trego Others Present: Ted A. Morris Jr., Airport/Industrial Park Manager; Susan Pfeiffer, Recording Secretary; Hal Kading, Southwest Aviation, Inc.; Vernon Wilson, Crosswinds Grill; Martin Ditmore, hangar owner; John Richardson, Southwest Air Ambulance; Mel Renneckar, renter. The meeting was called to order at 12:00 noon in the Airport Conference Room by Chairwoman, Mrs. Stephanie Medoff, and a quorum was noted. MINUTES: A motion was made by Mr. Boykin, seconded by Mr. Dailey to accept the minutes of the July 10, 1997 Board meeting as submitted. All were in favor, motion carried. UNFINISHED BUSINESS: Airport Manager's Report: Mr. Morris reviewed his report on current projects, and airport issues (see attachment). Aviation Day: Mr. Morris stated he had another meeting with the City Manager, Mr. Nava; Jim Ericson, DSD Director; and Mr. Rosenow to discuss Mr. Rosenow's concerns regarding the City's response to his Operation Plans for Aviation Day. At the meeting Mr. Nava said that Mr. Morris was held responsible for the success of Aviation Day, and encouraged Mr. Rosenow to work with him. Mr. Morris reported that all the City supplied items have been ordered. Minimum Standards: Copies of the Airport Sponsor's Guide to Preparing Minimum Standards for Airport Aeronautical Service Providers and Airport Operating Rules and Regulations produced through a cooperative effort of the American Associaition of Airport AN EQUAL OPPORTUNITY EMPLOYEER P.O.Box 20000 LAS CRUCES, NEW MEXICO 80004 Phone 505/526-0000 -2- MINUTES -AIRPORT ADVISORY BOARD MEETING August 7, 1997 Executives and National Air Transportation Association were distributed for the Board to review and compare with the Airport Policies being established for our airport. Mr. John Richardson asked about the previously proposed 2% of gross receipts to be paid by businesses doing business at the airport. Mr. Morris responded that he and the Board were going to recommend 1/2%. Fuel Storage: Mr. Morris said that Mr. John Darden from West Mesa Flying Association would like to attend the next Board meeting, to seek their help in getting modifications to the Fire Code to accomodate cheaper alternatives. Mr. Dailey said that he didn't feel the Board should get involved in this matter. Home Page: Mr. Morris said he was trying to build a home page for the airport on the Internet, and asked for suggestions and help from anyone who had experience. With no further business to conduct, a motion was made by Mr. Boykin, seconded by Mr. Kennon to adjourn the meeting at 1:00 PM. All were in favor, motion carried. AIRPORT MANAGER'S REPORT FOR AIRPORT ADVISORY BOARD -August 7, 1997 TEXT: YOUR NOTES: ADA Coordinator's Visit: Jul. 17. Gave us list of corrective actions required. - In/out/bathroom priorities. - Terminal first. - Significant architectural changes needed. Will be phased in with the rest of the City. AIP Project#12: "Taxiway C"Project. - FAA will fund Taxiway, Fencing and AWOS as 1 project. - State supplemental grant offers for fencing & gates & TWY B received & being prepared for City Council action. Council previously approved TWY C &AWOS. - Weather/paving issues resolved. Project out for bids. Prebid conference here on Aug. 14. Bid opening Aug. 26. Aircraft accident: Another gear up incident, this time on Runway 4. Dr. Baker and Mr.Noel walked away unharmed. Aircraft at MVA for repairs (?) Airport Policy progress & time/phase: Copy of a guide to the "Min. Std., etc." for you to review. Otherwise, I've been too busy, or gone, so there is nothing new to report. Auto Sunshades: Winning bid came in at about $1,000 per parking space, installed. We plan to do the 3 rows closest to Zia Blvd. (about 50 spaces). With money left over we will rehabilitate the pavement. City architect putting the bid before City Council. Should begin construction in October (sorry, Gene). Aviation Day: All City-supplied items ordered. No word from the committee on those items of omission in the ops plan (when compared to the MOA). Airport staff is prepared to take up the slack. Bright View Land Company development: Nothing to report. Electricity: All pole plans received. FAA Form 7460-1s submitted for close in, in preparation for power transmission line coming down from the north. Closest approach to airport is a 75' pole 5,191' from the approach end of RWY 4. Fuel Storage/refueling. John Darden from WMFA wants to see what can be done to modify the Fire Code to accommodate a cheaper alternatives. He may come to this meeting, or the Sept. meeting. Hangar Parcel Lease requests: - No word from Ed Mimoso yet. - Mr. Wallace has not yet responded to a request for what he intends with Parcel 17. In the interim, I've informed him he doesn't have to pay this year's rent(now due) if he intends to let the lease go. If no response soon, I will propose the City Council terminate the lease. Master Plan. Nothing new to report. Pavement Maintenance. State Aviation Division has offered $63,000 in matching funds. Prepared for City Council action. We have a plan for what we will surface & crack seal, but hopefully will get more bang for our buck again(like with last winter's crack seal). Personnel. Part time maintenance worker position should be announced this week. $6.25/hour, 20 hours per week. Re-Striping. 12", 18", 36"???? Similar all runways, or not? What are your ideas? (30 will cost $51,000 to restripe, 22 $15,000 with 36") UNICOM Situation: Radios linked up, continuing field testing. Radio keys briefly whenever there is lightning -requires squelch adjustment. Water Tower painting project. Set to start soon. Stand by for the calls to sound off! CITY OF LAS CRUCES INTERDEPARTMENTAL MEMORANDUM TO: Robert Garza, City Engineer FROM: Ted Morris,Airport/Industrial Park Manager DATE: July 14, 1997 FILE NO: SUBJECT: Revised Prioritized Pavement Maintenance List PURPOSE: This memo revises the priority list of required pavement maintenance projects at the Airport sent to Jim for the budget process in March 1997. Would you please pass it on to Carlos Dominguez for his planning? 1. THE PAVEMENT MAINTENANCE PLAN. Carlos conducted a pavement survey at the Airport, and determined that most airport pavements required immediate remedial maintenance. However,because of budget constraints,the list has been highly modified, and most work is now basic "bandaid." For example, micro-surfacing of Taxiway A and Runway 4/22 has been abandoned in favor of a temporary fix with acrylic. 2. PRIORITIES. The following three considerations remain the basis for the revised priority list: a. Is the surface used for aircraft movement? Runways, Taxiways and Aprons receive priority over all other surfaces. The shoulders and blast pads will be allowed to continue to deteriorate,and have been removed from the list. b. What is the level of pavement deterioration? The most badly deteriorated pavements are listed first. C. How often is the pavement area in question used by aircraft? The more frequently used areas are listed first. d. Can the project fit into this year's dollar availability? Big projects which push the budget beyond the $123,000 available this year will be postponed until the next budget cycle. e. Finally, an acrylic project which requires restriping must be tied to the restriping. As you can see,restiping is v�yr expensive on runways,especially 30,which requires the full"precision instrument marking"paint job(about 12,000 sq yds of white paint at$4.32 per yard). 3. FY 97/98 WORK REQUESTS: Using the above criteria for prioritization, it appears the best use of available funds this year is to complete projects 1 through 14, leaving out 10, 11, and 11 a as budget busters. Therefore, please include the following projects in the City's annual contracts: a. Acrylic Seal, Summer 1997: Project Description of Project Priority Project Sq, Yds. Cost 2. Acrylic Seal Apron C 35,899 $ 16,150 5. Acrylic Seal TWY B, E, F & G(btw A& 8/26) 2,900 1,300 6. Acrylic Seal Apron F 12,693 5,800 12. Acrylic Seal TWY D 16,645 7,500 13. Acrylic Seal Apron B 42,338 19,100 14 Acrylic Seal Remainder of Apron E 20,000 9,000 TOTALS 130,475 $ 58,850 b. Crack Seal, Winter 97/98: Project Description of Project Priority Project Sq. Yds. Cost 1. Crack Seal Remainder of Apron C 10,000 $ 7,500 3. Acrylic Seal TWY A 34,000 15,300 7. Crack Seal Remainder of Apron A 6,000 4,500 8. Crack Seal Apron D 10,796 8,100 9. Crack Seal Apron E 27,181 20,400 TOTALS 87,977 $ 55,800 c. Restriping, Spring 1998 through State pricing contract: Project Description of Project Priority Project Sq. Ft. Cost 2a. Restripe Helipad on Apron C 2,000 $ 1,000 4. Restripe TWY A 6,000 2,900 TOTALS 130,475 $ 3,900 ATTACHMENT 1 LAS CRUCES AIRPORT - PRIORITIZED PAVEMENT MAINTENANCE PROJECTS BASED ON: $0.75/SQ YD FOR CRACK SEALING, $0.45/SQ YD FOR ACRYLIC SEALING, AND $0.48/SQ FT FOR RESTRIPING(STATE PRICING CONTRACT) Project Description of Project Priority Project Sq, Yds. Cost 1. Crack Seal Remainder of Apron C 10,000 $ 7,500 2. {Acrylic Seal Apron C 35,899 16,150 2a. {Restripe Helipad on Apron C 2,000 sq ft 1,000 3. {{Acrylic Seal TWY A 34,000 15,300 4. {{Restripe TWY A 6,000 sq ft 2,900 5. Acrylic Seal TWY B, E, F & G (btw A& 8/26) 2,900 1,300 6. Acrylic Seal Apron F 12,693 5,800 7. Crack Seal Remainder of Apron A 6,000 4,500 8. Crack Seal Apron D 10,796 8,100 9. Crack Seal Apron E 27,181 20,400 10. Crack Seal Runway 4/22 83,334 62,500 11. {Acrylic Seal Runway 12/30 83,334 37,500 Ila. {Restripe Runway 12/30 (30 precision, 12 visual) 107,650 sq ft 51,700 12. Acrylic Seal TWY D 16,645 7,500 13. Acrylic Seal Apron B 42,338 19,100 14. Acrylic Seal Remainder of Apron E 20,000 9,000 15. {Acrylic Seal Runway 4/22 83,334 37,500 15a. {Restripe Runway 4/22 (visual) 31,500 sq ft 15,120 16. Acrylic Seal Apron D 10,796 4,900 17. Acrylic Seal Apron A 22,746 10,300 18. {Acrylic Seal Runway 8/26 67,467 30,360 19. {Restripe Runway 8/26 27,000 12,960