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05-05-1997 i G 1 MINUTES OF A SPECIAL MEETING OF 2 THE HOUSING AUTHORITY OF THE CITY 3 OF LAS CRUCES BOARD HELD ON 4 MAY 5, 1997 5 6 The Board Meeting of the Housing Authority of the City of Las Cruces was held at 5:07 7 8 p.m. at 926 S. San Pedro, in the City of Las Cruces, State of New Mexico. 9 10 I 1 1. Roll Call. 12 13 The meeting was called to order by Lorraine R. Gutierrez, Chairperson. 14 15 MEMBERS: Lorraine R. Gutierrez, Chairperson 16 Frances F. Williams, Vice Chairperson 17 Trevas Y. Ryan, Commissioner 18 Jesus R. Chavez, Commissioner 19 20 ABSENT: Alice E. Holmes, Commissioner 21 (excused) 22 23 OTHERS: John L. Wingard, Executive Director 24 Andrew T. Holguin, Deputy Director 25 Sharon Hansen, Accountant 26 Steve Ramirez, Reporter - Sun-News 27 2. Preliminary Budget Discussion. 28 29 Mr. Wingard and the senior staff presented the proposed FY 1998 Budget summary regarding 30 various housing programs. The discussion included administrative salaries, and a method 31 utilized for merit increases by Mr. Wingard in his last job. He distributed copies of what is 32 called the Equival Summary which is a type of compensation system for employees. 33 3. Recommendations and Comments by Board Members. 34 The Board requested a copy of the combined budget on a quarterly basis to determine 35 adherence to the budget. 36 4. Other Business. 37 Mr. Wingard distributed copies of a sample RFP (request for proposals) for retaining 38 general legal counsel from his former place of employment. He assured the Board that the 39 RFP format is consistent with all HUD regulations on the retention of professional services. 40 Mr. Wingard pointed out that the sample will be modified to meet the needs of the HACLC. 41 Vice Chairperson Williams referred to information obtained from HUD which the Board's 42 attorney, Mary T. Torres reviewed regarding the hiring of legal counsel for litigation or other 43 services. The Vice Chairperson ascertained that Ms. Torres' legal interpretation is in 44 accordance with HUD, the federal law as well as state procurement law. 45 46 Mr. Wingard stated that it would behoove the HACLC to adopt the resolution format 47 included in the Open Meetings Act Compliance Guide provided by the State Attorney 48 General's office. The Board concurred with him. 49 * Mr. Wingard stated that he enrolled in a beginner's Spanish class and is requesting 50 reimbursement. 14 51 52 Mr. Wingard distributed copies of an extensive packet regarding Low Income Housing Tax 53 Credits for the Board's perusal. 54 5. Closed Session - discussion regarding the Executive Director's employment 55 contract, job description and standards of performance. 56 57 Chairperson Gutierrez entertained a motion to go into closed session. So moved by 58 Commissioner Ryan. Seconded by Commissioner Chavez. Chairperson Gutierrez took a 59 vote for approval: 60 Vice Chairperson Williams voted in favor. 61 Commissioner Ryan voted in favor. 62 Commissioner Chavez voted in favor. 63 Motion carried. 64 Chairperson Gutierrez entertained a motion to reconvene into open session at 7:55 p.m. So 65 moved by Commissioner Chavez. Seconded by Commissioner Ryan. Chairperson Gutierrez 66 took a vote for approval: 67 Vice Chairperson Williams voted in favor. 68 Commissioner Ryan voted in favor. 69 Commissioner Chavez voted in favor. 70 Motion carried. 71 The Board discussed Mr. Wingard's employment contract, job description as well as 72 performance of standards with him. They also provided him a list of action items and 73 established priorities in which those action items will be met. 74 6. Adjournment. 75 Chairperson Gutierrez entertained a motion for adjournment. So moved by Vice Chairperson 76 Williams. Seconded by Commissioner Ryan. Chairperson Gutierrez took a vote for approval: 77 Vice Chairperson Williams voted in favor. 78 Commissioner Ryan voted in favor. 79 Commissioner Chavez voted in favor. 80 Motion carried. 81 Adjournment 7:55 p.m. 82 SEAL ,,,,,, APPROVED BY, 83 1y brt.Tlc=Y 84 e• •. �' '••� .. . 85 Y,.,,.. r 86 - i N• �. �-*- -f � • gEW.NEXIC� ' 87 °, 1981 �1` i Lorraine R. Gutierrez, Chairperson 88 M �'C�r.,�{ 89 90 91 92 SUBMITTED BY, 93 94 95 96 97 J. L. W , Executi a Directo 15