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11-26-2001 so 1Q8 QQM w AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY, November 26, 2001 Notice is hereby given that there will be. a Thomas Branigan Memorial Library Advisory Board Meeting on Monday, November 26, 2001, at 2:00 p.m, in the Boardroom. The agenda is as follows: 1. Call to Order 2. Review of October 22, 2001, minutes 3. Officer Reports 4. Committee Report a. Friends of TBML 5. Library Director's Report Infomobile modification 6. Unfinished Business a. Recommendations to fill Board Vacancy b. Model Airplane Club Lease 7. New Business S. Announcements 9. Public Participation 10. Adjournment * The next scheduled meeting is Monday, December 17, 2001, at 2:00 p.m. in the Library Boardroom. PUBLIC IS INVITED The'rhomas Branigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528-4008. AN EQUAL OPPORTUNITY EMPLOYER P.O.Boz 20000 LAS CRUCES,NEW MEXICO 88004-9002 Pho 5051541-2000 %W 2 THOMAS BRANIGAN MEMORIAL LIBRARY 3 ADVISORY BOARD MEETING a LAS CRUCES, NEW MEXICO 5 November 26,2001 6 The November 26, 2001, Thomas Branigan Memorial Library Advisory Board 7 meeting was called to order at 2:15 p.m. Roll call was answered by: Janie Matson, Dorris a Hamilton, Roy Fister, Meledg—gwi*,, and Paul Comeau. Also present was Library 9 Administrator Lori Grumet. to ABSENT: Steven Givens 11 APPROVAL OF October 22,2001,MINUTES 12 With no corrections or additions to the minutes of October 22, 2001, the minutes 13 were approved as recorded. 14 OFFICER REPORTS 15 Ms. Matson informed the Board members that Ms. Melody Burns is moving to 16 California and will no longer be representing the Friends of the Library or the Advisory //nnkcr' 17 Board. Dr. Comeau has been approached by Mr. Chuck Miles and Ms. Casey Anchor who 18 asked him to be the President Elect and subsequent President for the Friends of the Library. 19 Dr. Comeau is concerned that this position with the Friends' Board may compromise his 20 position with the Advisory Board. It was suggested to contact the City Attorney for 21 advice. Dr. Comeau expressed a desire to stay on the Thomas Branigan Library Advisory 22 Board on the condition that there is no conflict of interest involved. Dr. Comeau has not 23 been contacted by his Councilor regarding board appointments for his district yet. 1 2 THOMAS BRANIGAN MEMORIAL LIBRARY 3 ADVISORY BOARD MEETING 4 LAS CRUCES,NEW MEXICO 5 November 26, 2001 6 The November 26, 2001, Thomas Branigan Memorial Library Advisory Board 7 meeting was called to order at 2 15 p.m. Roll call was answered by- Janie Matson, Dorris 8 Hamilton, Roy Fister, and Paul Comeau. Also present was Library Administrator Lon 9 Grumet. 10 ABSENT Steven Givens 11 Melody Burns 12 APPROVAL OF October 22,2001, MINUTES 13 With no corrections or additions to the minutes of October 22, 2001, the minutes 14 were approved as recorded. 15 OFFICER REPORTS 16 Ms. Matson informed the Board members that Ms. Melody Burns is moving to 17 California and will no longer be representing the Friends of the Library or the Advisory 18 Board. Dr Comeau has been approached by Mr Chuck Miles and Ms. Casey Ancker who 19 asked him to be the President Elect and subsequent President for the Friends of the Library 20 Dr Comeau is concerned that tins position with the Friends' Board may compromise Ins 21 position with the Advisory Board. It was suggested to contact the City Attorney for 22 advice. Dr Comeau expressed a desire to stay on the Thomas Bramgan Library Advisory 1 Board on the condition that there is no conflict of interest involved. Dr Comeau has not 2 been contacted by his Councilor regarding board appointments for his district yet. 3 Ms. Matson mentioned that due to a recent illness she might have to withdraw her 4 membership from the Advisory Board. Ms.Matson states that so far she is doing well and 5 is hopeful to continue her position with the Board. 6 COMMITTEE REPORTS 7 Friends of the TBML 8 The next book sale is scheduled for December 7`h and 80' Year-to-date sales are 9 $17,95180 The next Book Review will be on December 11, 2001, at 1.30 p.m. The 10 members of the State College Story League - Story Tellers of Las Cruces, will present a 11 program of readings appropriate to the holiday season. The Friends of the Library have 12 reduced the dues for life members from $500 to the original sum of$250 The Friends 13 have suggested that the Advisory Board review the policy for the use of meeting rooms 14 and encourage Lori Grumet, Library Administrator, to exclude groups who violate the 15 privileges by being uncooperative when directed by Library Staff regarding room use 16 Ms. Grumet explained that some groups feel they should use a particular room 17 whether or not they have been scheduled to use that room. Tins presents a problem when 18 the group scheduled for that particular room shows up According to the current policy, 19 groups must abide by the Library rules or be denied future use of the rooms. Another issue 20 is room setup Many groups want the room setup before they arrive. According to the 21 policy, the rooms will be set up if personnel is available, if not, the group members must 22 setup themselves. After much discussion, the Board Members decided to assist the 23 Administrator in compiling a revised meeting room policy and procedure document. 1 2 It has been suggested that City organizations review their fee policy There is no 3 fee policy on room use, but if revenue is to be generated from the Library, a use fee may 4 have to be imposed. Board members suggested charging a fee for the use of Library 5 equipment, such as, television, VCR, overhead projector, screen, etc. Ms. Hamilton will 6 draft suggestions for a new equipment fee policy 7 LIBRARY DIRECTOR'S REPORT s Ms. Grumet distributed an executive summary of a GO Bond which will go before 9 the Legislature. Ms. Grumet and Mr Mark Pendleton traveled to Santa Fe to attend a 10 hearing of the Legislative Education Study Committee, which reviews proposed legislation 11 for the coming year to decide the agenda for the House and the Senate. This proposed GO 12 Bond was presented before the committee on Nov 13th Public school librarians and 13 academic librarians have grouped together to encourage Legislative support and to 14 encourage Governor Johnson to allow a $35 million bond package on the November 2002 15 ballot to purchase books and other materials, such as periodicals and electronic databases. 16 The New Mexico Library Association has appointed Ms. Grumet the county coordinator 17 for the County of Dona Ana in charge of this GO Bond effort. NMLA has suggested a 18 Legislative Breakfast to present tins Bond to the County Representatives. The Library 19 Advisory Board offered to supply the food and drinks. Valley View Elementary School 20 Library has been recommended to host the breakfast. 21 At this time, the days off for the Christmas holiday have not been approved. The 22 Staff has asked to close on December 22, 23, 24, and 25, 2001, plus closing early on New 23 Year's Eve. I It was recommended that the VIP Library status be discontinued. After discussion, 2 the Board members voted and approved to discontinue VIP status. VIP's will be advised 3 of the decision,which will be effective January 1, 2001 4 Infomobile Modification 5 Artist, Mr R. Paz, has come by the Library to examine the Infomobile, he explained 6 to the staff how he designs his work and where examples may be seen. A design has been 7 chosen for the back panel on the Infomobile Movement on the painting of the design will 8 proceed after estimates and approvals for the expenditure are obtained. 9 Infomobile staff received a disciplinary memo due to an accident involving the 10 Infomobile. The other vehicle involved was a BMW with no known injuries sustained. 11 This incident supports the feeling that more training on driving the Infomobile is needed. 12 Ms. Grumet will work to arrange training with the Transit Department. It has been 13 difficult to schedule such training in the past due to the rigid Infomobile schedule. 14 Mr Fister expressed his discouragement regarding the Library Staff's resistance to 15 the Staff Development Day Ms. Grumet explained that the staff feels that their time could 16 be put to better use with short trainings periodically as opposed to devoting an entire day 17 to sitting in one room and trying to train on various topics. One of the problems was that 18 speakers cancelled out at the last minute. 19 UNFINISHED BUSINESS 20 Recommendations to fill Board Vacancies 21 With new councilors joining the City Council, there may be more vacancies to be 22 filled. Councilor Trowbridge has not contacted anyone on the Library advisory board 23 regarding the vacancy from his district. 1 Model Airplane Club Lease 2 Ms. Grumet has not heard from the members of the Model Airplane Club regarding 3 the new lease. Inquiries were made as to whether the Lease can be sent before the Council 4 without interaction from the members of the Model Airplane Club Ms. Grumet will 5 research this idea. 6 NEW BUSINESS Nothing to report 7 ANNOUNCEMENTS Nothing to report s PUBLIC PARTICIPATION Nothing to report 9 ADJOURNMENT 10 With no further discussion, the meeting adjourned at 2 55 p.m. The next Brarugan 11 Library Advisory Board meeting is set for December 17, at 9.00 a.m. immediately 12 following the Legislative Breakfast. 13 14 ,p 15 - �N 16