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10-22-2001 AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY, October 22, 2001 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Monday,October 22, 2001, at 2:00 p.m.in the Boardroom. The agenda is as follows: 1. Call to Order 2. Review of September 24, 2001 minutes 3. Officer Reports 4. Committee Report a. Friends of TBML 5. Library Director's Report • Infomobile modification 6. Unfinished Business a. Recommendations to fill Board Vacancy b. Model Airplane Club Lease 7. New Business 8. Announcements 9. Public Participation 10. Adjournment 'The next scheduled meeting is Monday, November 26, 2001, at 2:00 p.m. in the Library Boardroom. PUBLIC IS INVITED The Thomas Branigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528-4008. • M N 1 2 THOMAS BRANIGAN MEMORIAL LIBRARY 3 ADVISORY BOARD MEETING 4 LAS CRUCES, NEW MEXICO 5 October 22, 2001 6 The October 22, 2001, Thomas Branigan Memorial Library Advisory Board 7 meeting was called to order at 2 16 p m. Roll call was answered by Dorris Hamilton, Roy 8 Fister, Melody Burns, and Paul Comeau. Also present was Library Administrator Lon 9 Grumet. 10 ABSENT Steven Givens 11 Jame Matson 12 APPROVAL OF SEPTEMBER 24, 2001, MINUTES 13 Corrections were made to the September 24, 2001, minutes On page 2, lines 15 14 and 17, New Years Eve was corrected to read New Year's Eve. The minutes were 15 approved as corrected. 16 OFFICER REPORTS Nothing to Report 17 COMMITTEE REPORTS 18 Friends of the TBML 19 The Friends have approved the purchase of a stand-up workstation and an ADA 20 compliance sit-down workstation for the Thomas Branigan Memorial Library 21 LIBRARY DIRECTOR'S REPORT 22 Infomobile Modification 23 Ms. Grumet advised the Board that she has not had an opportunity to speak with I the gentleman who will be creating the artwork on the Bookmobile. She would prefer to 2 view his work before making future plans. 3 The Thomas Bramgan Memorial Library will be hosting the Grantsmanship Seminar 4 from November 12'h through the 10h The Seminar has been completely filled and several s interested parties had to be turned away Elise Vidal, Media Technician, organized this 6 program and has earned three slots to the event. Attending will be Elise Vidal, Shelly 7 Modell, Senior Programs Administrator; and Dorris Parra from Club Fusion. 8 Ms. Grumet was contacted by a lady who is organizing a parade on November 11, 9 2001, and is interested in using the Library parking lot. The parade will start at 100 p.m. 10 and end at the So Lo Building next to the Library Ms. Grumet has tentatively given 11 permission to use the parking lot. 12 Amnesty week started on October 22d, and Innovative Interfaces worked with staff 13 to add a function to the system which enables staff to toggle between the system to collect 14 fines or not to collect fines. This option makes it very simple to waive fines as the books 15 are checked in. The Frontier in American Culture Exhibit has been shipped to Arkansas 16 with no problems. The Friends conducted their drawing for the Alice Payton watercolor 17 on Saturday 18 UNFINISHED BUSINESS 19 Recommendations to fill Board Vacancies 20 The Public Information Office was instructed to place an advertisement in the 21 newspaper on Councilor Trowbridge's behalf to advertise for an Advisory Board member 22 from his district. 23 Model Airplane Club Lease 1 Ms. Grumet has not heard from the members of the Airplane Club, if nothing is 2 heard soon, the lease will be sent back to Council. Mr Louis A. Roman has asked to 3 expedite this matter 4 Quiet Title Suit Nothing to report. 5 Space Agreement for Book Sale Room 6 The Bookstore Space Agreement will be presented to Council on Monday, 7 November 5, 2001 8 NEW BUSINESS 9 The Library Staff has been busy moving things around to make room for an area 10 which will accommodate Young Adults. Also, the large print collection is being moved to 11 the lower floor so that patrons with walkers and canes do not have to negotiate the ramps. 12 In order to do that, the bound periodicals are being moved from the eastern corner of the 13 building to the southwestern corner of the building. All of the fiction collection will be 14 moved to the upper level to avoid splitting the collection. The newspapers by the 15 photocopy machine have been moved directly in front of the Periodicals Desk making them 16 more available to the Quiet Reading Room, the clerk in charge of controlling the 17 collection, and the Reference Desk. Signs are being posted throughout the Library to let 18 patrons know that things are being moved around, and they are also being advised to ask 19 for help if they have difficulty finding anything. 20 Inquiries were made as to the status of the New Mexico Collection. Ms. Grumet 21 informed the Board members that she has presented Mr Louis A. Roman with a report 22 concerning different options and their costs. To maintain the collection in the present set- 23 up will cost nothing. Other options could cost up to $50,000 plus, which include 1 converting the Dresp Room, Terrace Gallery or Campo Street Terrace into a New 2 Mexico/Southwest Room. 3 ANNOUNCEMENTS 4 With new Councilmen being elected on November 6, 2001, there may be new 5 Advisory Board Members appointed. Advisory Board members to be affected will be- Mr 6 Roy Fister, Mr Steven Givens, and Dr Paul Comeau. 7 Patrons have commented about the removal of the Bulletin Board. Ms. 8 Grumet advised the Board that she is looking into installing a monitor which will run the 9 notices automatically This system will monitor the type of public information posted to 10 eliminate soliciting on Library property 11 PUBLIC PARTICIPATION Nothing to report 12 ADJOURNMENT 13 With no further discussion, the meeting adjourned at 2 55 p in. The next Bramgan 14 Library Advisory Board meeting is set for December 17, 2001, at 2 00 p m. in the Board 15 Room. 16 17 18 19