Loading...
08-27-2001 AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY, August 27, 2001 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Monday,August 27, 2001, at 2:00 p.m.in the Boardroom. The agenda is as follows: 1. Call to Order 2. Review of June 25, 2001 minutes 3. Officer Reports 4. Committee Report a. Friends of TBML • 5. Library Directors Report 6. Unfinished Business a. Recommendations to fill Board Vacancy b. Model Airplane Club Lease c. Quiet Title Suit d. Space Agreement for Book Sale Room 7. New Business 8. Announcements 9. Public Participation 10. Adjournment * The next scheduled meeting is Monday, September 24, 2001, at 2:00 p.m. in the Library Boardroom. PUBLIC IS INVITED The Thomas Branigan Memorial Library of the City of Las Cruces will make every effort to ® provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528.4008. 1 2 THOMAS BRANIGAN MEMORIAL LIBRARY 3 ADVISORY BOARD MEETING 4 LAS CRUCES,NEW MEXICO 5 August 27, 2001 6 The August 27, 2001, Thomas Branigan Memorial Library Advisory Board 7 meeting was called to order at 2.05 p.m. Roll call was answered by Janie Matson, Dorris 8 Hamilton, Roy Fister, Steven Givens, Melody Burns, and Paul Comeau. Also present 9 were Library Administrator Lon Grumet and Special Projects Coordinator Mary Ann to Flenniken. 11 APPROVAL OF June 25, 2001,MINUTES 12 Corrections were made to the June 25, 2001, minutes. Page 4, line 10, 13 Mr Carl Westbrook was corrected to read Dr Carl Westbrook. The minutes were 14 approved as corrected. 15 OFFICER REPORTS Nothing to Report 16 COMMITTEE REPORTS 17 Friends of the TBML Nothing to Report 18 LIBRARY DIRECTOR'S REPORT 19 Ms Grumet informed the Advisory Board of a very successful opening of the 20 Frontier in American Cultural Exhibit. Mr Robert Bettes and his news crew from 21 Channel 9 were present and broadcasted three newscasts, 5 p.m., 6 p.m., and 10 p.m. On 22 Saturday, August 25`h, the Friends of Fort Selden set up an exhibit on the Library lawn. 23 They performed demonstrations of black powder arms and their Howitzer The Humane 1 Society visited the Library and brought their puppies and kittens for the children, and they 2 performed a program on pet care to promote responsible pet ownership Channel 8 3 covered this program, which provided very favorable press coverage for the Library The 4 programs will continue through September with the Friends of the Library presenting Dr 5 Jo Bloom for the Book Review on September 11, 2001 Dr Jo Bloom and two other 6 Historians will be speaking through September The final festivity of the exhibit will be on 7 October 4, 2001, with the Friends of the Library presenting an event with the Chautauqua. 8 Ms. Grumet will attend the Municipal League meeting in Gallup from August 28`, 9 through August 31'` Ms. Grumet and Mr Wakashigi will be presenting a discussion on a 10 state wide electronic resource cooperative task force. 11 UNFINISHED BUSINESS 12 Recommendations to fill Board Vacancies 13 Mr Trowbridge has not responded to a request to advertise for a replacement for 14 a Board Member from his district. Ms. Hamilton expressed her concern with the vacancy 15 and suggested that action be taken to fill this position. It was suggested that members of 16 the Advisory Board contact Mr Trowbridge directly 17 Model Airplane Club Lease 18 Further action regarding the Model Airplane Club Lease has been suspended due 19 to the death of the Club's President. 20 Quiet Title Suit 21 The final decree has been recorded at the County Clerk's office and is officially on 22 record in the District Court Law Suit. That property is now free and clear and available 23 for sale. Christme Ochs will keep the Board updated on the situation as things develop 1 Space Agreement for Book Sale Room 2 The draft agreement which was presented to the Board at the last meeting was 3 sent to the Legal Department. The attorneys needed to rewrite the agreement. It is hoped 4 to have the agreement available for presentation to Council on September 4, 2001 The 5 Friends are now planning to open their Bookstore some time in November or December 6 A notice was posted for one month requesting public comments regarding Library space 7 used for a Bookstore. No comments were received for or against. 8 NEW BUSINESS 9 Mary Ann Flenniken from the City Auditor's Office addressed the Library 10 Advisory Board concerning the inventory of equipment throughout the City It was her 11 understanding that the Board Members had a concern regarding the tagging of certain 12 items in the Library Members explained their concern over art work which has been 13 donated to the Library Ms. Flenniken explained that these items were photographed for 14 insurance purposes. These items were not tagged in order to avoid damage to the art 15 work. 16 Dr Earl Phillips, Director of Educational Services Center with the Las Cruces 17 Schools, was presented to the Members of the Advisory Board. Dr Phillips discussed a 18 plan to pilot a public school — public library project which would make library services 19 available in the evening, but still have control so that children and parents do not wander 20 throughout the complex. The parking and the patrons would flow directly to the library 21 but be restricted from access to the rest of the school. Onate High School has been 22 identified as the first pilot site for a combination of both public library services and school 23 services for the East Mesa. The Superintendent of Schools and the Principal at Oftate 1 High School, Ms. Aranda, are supporting the idea. The idea is to have the Branigan 2 Library and the Public Schools work together on this project. 3 Ms. Grumet delivered a presentation on the subject of a Community Library 4 concept for Las Cruces, a cooperative program between the Las Cruces Public Schools 5 and Bramgan Library as equal partners. A similar project is the Sunland Park Community 6 Library which is up and running and has been very successful for one year now The 7 number of items in that collection is about 5,000 with ten computers for public use They 8 also provide Internet classes, a toy library, and story time for the children. It has become, 9 as originally intended, a community gathering place and information center for the 10 community of Sunland. The Sunland Park Community Library has been operating under a 11 memorandum of understanding between the three entities involved. There are 1,234 new 12 patrons to our systems who acquired their library cards in Sunland Park. This 13 demonstrates that the Library has reached out to a community which is separate from 14 downtown Las Cruces, a lot of people who otherwise would not,be reached. 15 The Las Cruces Public Schools has a plan for this kind of community concept to 16 try to bring the families into a closer relationship with the schools, the classroom, and the 17 teachers, as a way of promoting education and improving the skills of the children. When 18 the facility of Onate High School was built, they had all this in mind and planned for this. 19 Parking has been provided outside the Library with easy access and with ADA 20 accessibility The building can be locked to avoid trespassing by the public into the school 21 building. The building has been ideally set up for a cooperative project. The High School 22 setup makes it easily operational for a cooperative project with a couple of changes. The 23 primary change would be adequate staffing. The Schools have undertaken to provide I staffing, but have asked the Branigan Library, as a partner, to provide staffing for an 2 additional 20 to 30 hours a week. The School Board has authorized funding to Dr 3 Phillips to investigate the best method for implementing this kind of community service at 4 the high school. Ms. Aranda, Principal at Onate High School, has expressed interest in 5 this project. Steps for implementing such a project were presented and discussed. The 6 Board Members expressed their concerns and after much discussion motioned and 7 approved to endorse and strongly support the establishment of a point use facility between 8 Onate High School and Thomas Branigan Memorial Library 9 ANNOUNCEMENTS None to Report 10 PUBLIC PARTICIPATION None to Report 11 ADJOURNMENT 12 The meeting adjourned at 3 12 p m. Monday, August 27, 2001 The next 13 Branigan Library Advisory Board meeting is set for September 24, 2001, at 2 00 p.m. in 14 the Board Room. 15 16 17 18