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04-23-2001 AGENDA LIBRARY ADVISORY BOARD MEETING MONDAY, April 23, 2001 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Monday, April 23, 2001 at 2:00 p.m. in the Library Board Room. The agenda is as follows: 1. Call to Order 2. Review ofl, minutes 3. Officer Reports 4. Committee Report • a. Friends of TBML -Melody Burns 5. Library Directors Report 6. Unfinished Business a. Recommendations to fill Board Vacancy 7. New Business 8. Announcements 9. Public Participation 10. Adjournment * The next scheduled meeting is Monday, May 28, 2001 at 2:00 p.m. in the Library Board Room. PUBLIC IS INVITED The Thomas Branigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public • meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528-4008. 1 2 THOMAS BRANIGAN MEMORIAL LIBRARY 3 ADVISORY BOARD MEETING 4 LAS CRUCES, NEW MEXICO 5 April 23, 2001 6 The April 23, 2001, Thomas Branigan Memorial Library Advisory Board meeting 7 was called to order at 2.00 p m. Roll call was answered by Jame Matson, Dorris 8 Hamilton, Roy Fister, Melody Burns, Steven Givens, and Paul Comeau. Also present 9 were, City Land Manager Christine Ochs, L.0 Senior Advisory Board Member Maryln 10 Zahler, and Interim Library Director Lori Grumet. 11 APPROVAL OF February 26,2001, MINUTES 12 With no corrections or additions to the February 26, 2001, minutes, Paul Comeau 13 moved that the minutes be approved. This was seconded by Steven Givens and the 14 motion carried. 15 OFFICER REPORTS Nothing to report. 16 COMMITTEE REPORTS 17 Friends of the TBML 18 Ms. Melody Burns announced to the Board that there will be a Book Review on 19 May 8, 2001, at 1.30 p.m. in the Dresp Room of the Branigan Library She also informed 20 the members that the Friends of the Library now consists of 335 members and would like 21 to increase this number In March, the Friends approved funding requests from Mark 22 Pendleton for 1000 Bookmobile magnets and a storage cabinet for the Bookmobile. The 23 Friends also approved $5,000 00 for the purchase of new books. In April, the Friends 1 approved funds for a Frontier and America display, the Librarian's Discretionary fund, and 2 a new power supply for the Elizabeth Garrett computer Ms. Burns presented the 3 Advisory Board members with a copy of the Friends' 2000 annual report to give them an 4 idea of the excellent work they have done in the past year 5 LIBRARY DIRECTOR'S REPORT 6 Ms. Grumet informed the Board Members of the upcoming Frontier and America 7 Exhibit which will be held at the Brarugan Library for eight weeks. Tlus project will be 8 coordinated with the School District to bring students from the schools to tour the exhibit. 9 Museum quality panels, promotional materials, banners, and posters will be supplied. The 10 date will be set for sometime in the Fall. 11 Ms. Grumet displayed a shadow box, which was constructed as a commemorative 12 effort by the Library Staff to honor Miss Caffey This project will be placed in the large 13 display cabinet that leads to the Reading Room. The Reading Room, which was funded 14 by the Helix Foundation, is now dedicated to Mrs. Allen Andrews. 15 Also displayed was a volume of letters which was claimed to be lost in a recent 16 letter to the editor This volume was located in the closed stacks and easily obtainable. 17 This volume is a photocopy and not an original bound volume and the same photocopy is 18 available at the NMSU Library 19 A news team from KFOX will conduct an interview with the Systems Library Staff 20 regarding the nature of the Internet. It is believed, at this point, that the issue of 21 COOKIES and personal information left on the computers will be addressed. It appears 22 that the questions will center on the computers' Security System. Library computers have 23 security programs installed that do not allow personal information to stay in them. They I 1 are shut down and have an automatic program component that overrides anything 2 personal which has been written into the hard drive. 3 The Board Members were advised that the Library received a very threatening 4 phone call at the Reference Desk on Friday at 2 00 p m Ms. Grumet was advised to call 5 the Police and file a report. The essence of the call was to "Stand by and get ready for 6 action." This threat is being taken very seriously since the caller did not appear to be 7 blowing off steam but making a serious threat. 8 Elise Vidal, Media Technician, will be attending a Grantsmanship Foundation 9 Seminar to expand and improve her career The coordinators of the Grantsmanship 10 Foundation are willing to hold this seminar at the Bramgan Library on the week of 11 November the 12h The Library is required to fill the seats and will be conducting 12 publicity to fill the requirements. It is open to the public, and it is hoped to have 13 businessmen, City, County, and University organizations attending. It will be publicized 14 as far as El Paso and the surrounding communities in Southern New Mexico 15 The next NMLA Conference will be held in Las Cruces at the Corbett Center on 16 April 17, 2002. Ms. Grumet and Mark Pendleton will be on the Local Arrangements 17 Committee. The Conference hotel will be the Hilton, and the Branigan Library staff will 18 be responsible for local information and registration. 19 Ms. Grumet has an appointment to meet with Dr Phillips to discuss the concept of 20 implementing the idea of Community Libraries. Dr Phillips presented this concept at his 21 last Budget Meeting, and he anticipates that there will be money available to begin 22 implementing this program I Ms. Grumet will be busy preparing the budget which is due Tuesday morning by 2 8.00 a.m. Computer equipment will be budgeted as a Capital Expense. The Library could 3 not operate without this equipment, and the computer server which runs CHILI is now 4 about five years old. If this system dies, the Library goes down and does not come back 5 up Ms. Grumet will be budgeting for a Web-Pack to upgrade the system. 6 Ms. Grumet presented the Board with a proposed reorganization for the Library's 7 future. This document is confidential due to the suggested staffing and none of the 8 employees have been advised of these changes. At Friday's Staff Meeting, a revised 9 edition will be presented to the staff. This reorganization plan will be presented to the 10 City Council next Monday, and if approved, this will be the way the Library will be 11 reorganized. The Assistant Director position has been eliminated and will not be 12 reinstated, and the monies used for that position will not be used to hire other staff at a 13 lower level. Mr Lou Roman will attend the Staff Meeting on Friday to help present the 14 reorganization to the staff. A Staff Forum will be formed to allow the staff to present 15 their feedback. 16 Gadsden Middle School has shown a great deal of interest in acquiring a 17 Bookmobile stop A Library employee brought numerous letters from the students asking 18 to add a Bookmobile stop and to keep it going through the summer 19 A grant application has been introduced to the County for Bookmobile service for 20 next year The actual cost for running the service has been presented, since for the last 21 three years they have paid $38,000 to run the service and this does not even cover the 22 salary of one Bookmobile Librarian. A presentation has been written and will be I presented to the County Commission, when they notify the Library when that hearing will 2 take place. 3 Permission from the State of New Mexico was received today to transfer the 4 redundant card catalog and library table to the Capitan Public Library Xavier will deliver 5 this equipment as soon as transportation can be arranged. Capitan Public Library is an all 6 volunteer Library and are recognized by the State of New Mexico because they do meet 7 all the perimeters that the state requires to receive per capita. They received a gift of a 8 brand new Library building, but are now in need of furnishings. 9 Mr Comeau asked about the grant for reading room furniture and wanted to know 10 if it had been submitted to the City Council. Ms. Grumet informed him that it has to go 11 through the City Attorney first before it can be presented to the City Council. At this 12 time, the grant has not been addressed. 13 UNFINISHED BUSINESS 14 Recommendations to fill Board Vacancies 15 A name has been submitted to Councilor Trowbridge to fill the vacancy, but 16 Councilor Trowbridge has not responded. 17 NEW BUSINESS 18 Christine Ochs, City Land Manager, exhibited a map of the Branrgan Estate land. 19 She noted that she received an offer from Duran Construction for 2.0169 acres. This 20 parcel is located on Valley Drive and north of Amador Mr Duran offered $166,600 for 21 this property, which comes out to $190 a sq foot. Originally the four acres were 22 appraised at $170 a sq foot. A new appraisal is not necessary since $190 for low-line 23 land seems reasonable. A small parcel of land between the Fire Station and the Baseball I Field is still remaining. The Branigan Estate lands remaining are the Fire Station, Ball 2 Field, Model Airplane Club, and the Branigan Cultural Center A written lease has not 3 been created with the Airplane Club A lease will be pursued in the future, the City would 4 like to have this issue killed off the Agenda for this year The Board members requested 5 a summary of all the paperwork involving the use of Branigan land, what was the 6 agreement for the use of the Branigan land when the Fire Station, Well Station, and Ball 7 Field were built? 8 Ms. Grumet mentioned that the proposal, which was introduced to Council back 9 in January, regarding fees for out-of-state patrons, needs to be redrafted, resubmitted to 10 Council or killed. Ms. Grumet recommends that the resolution be killed for this year The 11 Texas Legislature has not moved on their State Aid as anticipated and working a 12 reciprocal agreement with El Paso is not going to happen any time soon. The Board 13 moved to kill the resolution. 14 ANNOUNCEMENTS 15 Ms. Matson announced that Lynn Richardson's son, Alex, will be performing at a 16 recital on Mother's Day, Sunday, May 13, 2001, at the NMSU Recital Hall. Ms. 17 Richardson is a Circulation Clerk with the Branigan Library 18 PUBLIC PARTICIPATION 19 Ms. Zahler, Senior Advisory Board Member, commented she was very impressed 20 with the Friends of the Library, Library staff, and especially with the computer room. She 21 also expressed that she was very impressed with the Board Meeting and felt it was very 22 well run. She invited the Board Members to the Senior Advisory Board Meeting held on 23 the second Thursday of every month at the Munson Center The Senior Advisory Board I is also interested in conducting workshops for Advisory Boards. Ms. Zahler will keep the 2 Library Advisory Board informed of their progress. Ms. Zahler remarked that she did not 3 see any equipment for the disabled to check out and take home, especially for the deaf. 4 Mr Grumet explained that the computer equipment does have a TTY phone and the 5 Bramgan Library is a Library for the blind and physically handicapped. Ms. Grumet also 6 mentioned that there is not enough money in the budget to purchase additional equipment 7 to check out, at this time. 8 Ms. Hamilton asked if there are any Senior trips planned, and she was informed 9 that there is a Mexican trip being planned by the Las Cruces Senior Citizens Corporation 10 and they are also looking into a trip to Alaska. 11 ADJOURNMENT 12 The meeting adjourned at 3.30 p.m. Monday, April 23, 2001 The next Bramgan Library 13 Advisory Board meeting is set for May 21,2001,at 2:00 p.m. in the Board Room. 14 15